Dear York Teaching Hospital NHS Foundation Trust,

1. Does the trust currently have an Electronic Document Management System (EDMS) in place?
2. If so, what EDMS is deployed?
3. When was the system deployed?
4. When does the contract with the EDMS supplier end or when is the review date?
5. What is the rough spend on the EDMS either annually or total contract value (TCV)?
6. How was the EDMS procured, i.e. via framework and if so, which one?
7. .Does the trust have an Electronic Patient Record (EPR) system in place?
8. If so, what EPR is deployed?
9. When was the EPR deployed?
10. What is the value of the EPR contract, either annually or total contract value (TCV)?
11. When is the current EPR contract due for renewal?
12. Does the trust store active physical patient files in-house or off-site
13. If off-site, who is the current storage provider?
14. How many files/boxes are stored off-site
15. If physical files are stored on-site, roughly how many files/boxes are in the trusts library?
16. How many WTE/FTE work within the library
17. How many clinical appointments does the trust average each day/week/month?

Yours faithfully,

Daniel Stonard

Freedom of Information Requests, York Teaching Hospital NHS Foundation Trust

Dear Mr Stonard,
 
York Teaching Hospital NHS Foundation Trust has received your request.
 
We have allocated the reference 002-20 and will contact you in due course.
The Freedom of Information Act allows a period of 20 working days for
response.  The due date for our response to you is 31^st January.
Yours sincerely
 
 
Information Governance Team
York Teaching Hospital NHS Foundation Trust
2^nd Floor, Administration Block, Wigginton Road, York, YO31 8HE
 
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Dear Freedom of Information Requests,

I look forward to receiving a response to my FOI request.

Yours sincerely,

Daniel Stonard

Freedom of Information Requests, York Teaching Hospital NHS Foundation Trust

Dear Mr Stonard

Thank you for your email of 1st March.

I am sincerely sorry that is taking longer than expected to get this information to you.

I have chased up my colleagues and we hope to be in a position to respond shortly.

Kind regards,

Information Governance Team
York Teaching Hospital NHS Foundation Trust

dangos adrannau a ddyfynnir

Freedom of Information Requests, York Teaching Hospital NHS Foundation Trust

Dear Mr Stonard,

We write further to your email of 3^rd January made under the terms of the
Freedom of Information Act 2000 and your subsequent chaser email of 1^st
March.

Please accept our sincere apologies for the delayed response. This is not
indicative of the service we provide and we are sorry if our delay has
caused you any inconvenience.

York Teaching Hospital NHS Foundation Trust's response against each
element of your request is shown below

 

1. Does the trust currently have an Electronic Document Management System
(EDMS) in place?  Yes

2. If so, what EDMS is deployed? QPulse

3. When was the system deployed? – First installed in Laboratory Medicine
in 2005.

4. When does the contract with the EDMS supplier end or when is the review
date? – Yearly renewal

5. What is the rough spend on the EDMS either annually or total contract
value (TCV)? – Commercial in confidence

6. How was the EDMS procured, i.e. via framework and if so, which one? –
Initially procured in early 2000s, details now unknown.

 

7. .Does the trust have an Electronic Patient Record (EPR) system in
place? Yes.

8. If so, what EPR is deployed? Core Patient Database (CPD)

9. When was the EPR deployed? First deployed around 1989 and subsequently
updated on an ongoing basis.

10. What is the value of the EPR contract, either annually or total
contract value (TCV)? In-house system

11. When is the current EPR contract due for renewal? N/A

 

12. Does the trust store active physical patient files in-house or
off-site – Both in-house and off-site

13. If off-site, who is the current storage provider? – Restore Document
Management

14. How many files/boxes are stored off-site – 25,668 boxes

15. If physical files are stored on-site, roughly how many files/boxes are
in the trusts library? – 1.2 million files plus 13,000 boxes

16. How many WTE/FTE work within the library – 80 across 4 hospitals

 

17. How many clinical appointments does the trust average each
day/week/month?  

 

Average booked clinical appointments
Day 2336
Monday 3095
Tuesday 3347
Wednesday 3385
Thursday 3405
Friday 2721
Saturday 281
Sunday 99
Week 16087
Month 71052

 

We hope that this meets the terms of your request and that the information
supplied will be of use to you.

Yours sincerely,

                                                   

Information Governance Team

 

 

From: Daniel Stonard [mailto:[FOI #631436 email]]
Sent: 03 January 2020 12:24
To: Freedom of Information Requests
Subject: Freedom of Information request - Electronic Document Management
and EPR Solutions

 

Dear York Teaching Hospital NHS Foundation Trust,

 

1. Does the trust currently have an Electronic Document Management System
(EDMS) in place?

2. If so, what EDMS is deployed?

3. When was the system deployed?

4. When does the contract with the EDMS supplier end or when is the review
date?

5. What is the rough spend on the EDMS either annually or total contract
value (TCV)?

6. How was the EDMS procured, i.e. via framework and if so, which one?

7. .Does the trust have an Electronic Patient Record (EPR) system in
place?

8. If so, what EPR is deployed?

9. When was the EPR deployed?

10. What is the value of the EPR contract, either annually or total
contract value (TCV)?

11. When is the current EPR contract due for renewal?

12. Does the trust store active physical patient files in-house or
off-site

13. If off-site, who is the current storage provider?

14. How many files/boxes are stored off-site

15. If physical files are stored on-site, roughly how many files/boxes are
in the trusts library?

16. How many WTE/FTE work within the library

17. How many clinical appointments does the trust average each
day/week/month?

 

Yours faithfully,

 

Daniel Stonard

 

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