Electronic Document Management and EPR Solutions

The request was successful.

Dear Hull University Teaching Hospitals NHS Trust,

1. Does the trust currently have an Electronic Document Management System (EDMS) in place?
2. If so, what EDMS is deployed?
3. When was the system deployed?
4. When does the contract with the EDMS supplier end or when is the review date?
5. What is the rough spend on the EDMS either annually or total contract value (TCV)?
6. How was the EDMS procured, i.e. via framework and if so, which one?
7. .Does the trust have an Electronic Patient Record (EPR) system in place?
8. If so, what EPR is deployed?
9. When was the EPR deployed?
10. What is the value of the EPR contract, either annually or total contract value (TCV)?
11. When is the current EPR contract due for renewal?
12. Does the trust store active physical patient files in-house or off-site
13. If off-site, who is the current storage provider?
14. How many files/boxes are stored off-site
15. If physical files are stored on-site, roughly how many files/boxes are in the trusts library?
16. How many WTE/FTE work within the library
17. How many clinical appointments does the trust average each day/week/month?

Yours faithfully,

Daniel Stonard

Freedom of Information Requests,

Thank you for your e-mail.  This is an automated response to let you know
that your Freedom of Information (FOI) request or internal review for a
request has been received by Hull University Teaching Hospitals NHS Trust,
Freedom of Information Team. No further acknowledgement will be sent.

If your request does not constitute a request under the Act we will advise
you of an alternative course of action, or we may redirect your message,
but we will advise you.

Valid FOI requests will receive a response within the statutory timescale
of 20 working days. This is calculated as follows:-

•  20 working days is counted from the next working day after your request
was deemed to be received.
•  Public holidays and recognised non-working days, ie. Saturdays and
Sundays are not classified as working days.
•  Standard office hours are 9 a.m. to 5 p.m. Requests received after 5
p.m. will be deemed to have arrived the next working day.
Please bear this in mind when you calculate the “due date” for your
request.

Our response will provide you with the information you have requested or
explain why it has not been provided quoting any Exemptions that apply.

Kind Regards
Freedom of Information Team

Hull University Teaching Hospitals NHS Trust

 

Freedom of Information Requests,

2 Attachments

Dear Daniel Stonard

Please find attached the response to your Freedom of Information Request. 

The information we have provided to you is copyrighted to the Hull University Teaching Hospitals NHS Trust and provided to you free of charge for your personal use or for other specific uses permitted in the Copyright Act. If however you wish to use the information we have provided for any commercial purposes including the sale of the information to a third party then, under the Regulations on the Re-use of Public Sector Information Regulations 2005, you must ask us for permission to do so in respect of each specific piece of such information. If we do grant such permission this may involve a licensing arrangement which may attract a fee.

All information provided under Freedom of Information is deemed to be in the public domain.
If you are unhappy with the service you have received in relation to your request and wish to make a complaint or request a review of our decision you should write to:

Freedom of Information Team
Hull University Teaching Hospitals NHS Trust
[Hull University Teaching Hospitals NHS Trust request email]

If you are not content with the outcome of your complaint, you may apply directly to the Information Commissioner for a decision. Generally, the ICO cannot make a decision unless you have exhausted the complaints procedure provided by the Hull University Teaching Hospitals NHS Trust. The Information Commissioner can be contacted at:

The Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Yours sincerely

Freedom of Information Team
Hull University Teaching Hospitals NHS Trust
Suite 19, Castle Hill Hospital
Castle Road
Cottingham
HU16 5JQ

[Hull University Teaching Hospitals NHS Trust request email]