Dear Ipswich Borough Council,

I am interested to know whether:

(a) You hold personal email addresses as part of your Electoral Register, and if so,

(b) how many emails you hold in the Electoral Register;

(c) What the source or sources of these emails is;

(d) Whether you have included all or some portion of these emails as part of the datasets you gave to election candidates at the 2019 General Election;

(e) If so, how many emails were supplied;

(f) Whether you supplied email details in other prior elections.

Yours faithfully,

Jim Killock
Open Rights Group

Ipswich Borough Council

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Ref No: FOI161500371

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Dear Sir/Madam,

Freedom of Information/ Environmental Information Regulations Request:
Acknowledgement 

Thank you for your request received on 2019-12-10 08:24:21 asking for
information about Electoral register and email addresses.

This request has been allocated a reference number of FOI161500371.

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We are dealing with your request under the terms of either the Freedom of
Information Act 2000 or the Environmental Information Regulations 2004,
and in line with the Council's policy and protocols. In some circumstances
a fee may be payable and if that is the case, we will let you know.

More information about requesting information from the Council can be
found at:
[1]https://www.ipswich.gov.uk/services/data....

If you have any queries about this message, please contact me via email to
[2][Ipswich Borough Council request email] . Please remember to quote the above reference
number in any future communications.

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Kind Regards

The Information Officer

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*** AUTOMATED EMAIL: This email address is unable to take replies ***
 
Date and time of enquiry: 2019-12-10 08:24:21

dangos adrannau a ddyfynnir

Freedom of Information, Ipswich Borough Council

Dear Mr Killock,

I am writing to confirm that the Council has now completed its search for
the information which you requested on 10 December 2019 about electoral
register and email addresses.

The information supplied has been provided by the department responsible
for the service delivery.

Please find Ipswich Borough Council’s response beneath each question, in
bold type:

 

 

(a) You hold personal email addresses as part of your Electoral Register,
and if so

Yes

 

(b) how many emails you hold in the Electoral Register;.

 

5330

(c) What the source or sources of these emails is;

 

These are provided by an elector when they apply to register, both online
and using the paper form, also on postal and proxy vote applications and
correspondence regarding requests for name change / nationality change /
missing DOB or National Insurance evidence.

(d) Whether you have included all or some portion of these emails as part
of the datasets you gave to election candidates at the 2019 General
Election;

 

Email addresses are not part of the electoral register and have not been
provided to a third party.

(e) If so, how many emails were supplied;

 

None.

(f) Whether you supplied email details in other prior elections.

 

Never supplied any due to the reason in (d).

 

You may re-use this information under the terms of the [1]Open Government
Licence. While re-use is permitted, you should refer to the specific
licence conditions.

If you have any queries about this email, please contact me. Please
remember to quote the reference number FOI161500371 in any future
communications.

If you are unhappy with the service you have received in relation to your
request and wish to make a complaint or request a review of our decision,
you should write to the Monitoring Officer, Grafton House, 15-17 Russell
Road, Ipswich IP1 2DE, within 40 working days of the date of response.
Please note that we are not obliged to accept requests for internal
reviews after this date.

If you are not content with the outcome of your complaint, you may apply
directly to the Information Commissioner's Office (ICO) for a decision.
Generally, the ICO cannot make a decision unless you have exhausted the
complaints procedure provided by the Council.

Kind regards,

The Information Officer

[Ipswich Borough Council request email]

 

Ipswich Borough Council

Grafton House

15-17 Russell Road

Ipswich

IP1 2DE

 

 

dangos adrannau a ddyfynnir