Dear Bridgend County Borough Council,

1.Which supplier(s) provides the Council’s education system or systems? For clarity this is not the school’s system, it is the Education Management system used by the Council to record admissions and transfers, exclusions, attendance, transport, governors, SEN, involvements, Early Years etc, if multiple systems are used could you please list the supplier for each area.
2. When did the Council purchase this system (s)?
3. What is the length of the contract with the supplier(s) and if this is an annual license how many years have this year on year contract been in place?
4. How much does the Council pay annually in support and maintenance for this system(s)?
5. When is the Council planning to review this system(s) for Education Management to ensure best value for money?

Yours faithfully,

Mary Redman

foi, Bridgend County Borough Council

5 Atodiad

Dear Sir/Madam

 

FREEDOM OF INFORMATION REQUEST X04-104

 

We acknowledge your request for information received on 24 April 2018.

 

We are considering your request and you should receive a response within
the statutory timescale of 20 working days, unless the information is
exempt or we require additional time to consider whether disclosure is in
the public interest in accordance with section 2 of the Freedom of
Information Act.

 

We will try to supply information in electronic format by email, but if
this is not possible we will let you know. If you have any special
requirements e.g. language, audio, large print, etc. then please let us
know.

 

The Act defines a number of exemptions which may prevent release of the
information you have requested. Before we provide the information we will
consider whether it is proper to release it and if any of the exemption
categories do apply then the information will not be released. We will
tell you if this is the case, and you will have a right of appeal.

 

If the information you request contains reference to a third party then
they may be consulted prior to a decision being taken on whether or not to
release the information to you. We will tell you if this is the case.

 

You may have to pay a fee for this information. We will consider this and
let you know. If so you will have to pay the fee before we process and
release the information.

 

If you have any queries or concerns, then please contact me directly. You
can find out more about the Act from the Information Commissioner at:

 

Information Commissioner’s Office – Wales

2nd Floor

Churchill House

Churchill Way

Cardiff

CF10 2HH

Telephone: 02920 678400 Fax: 02920 678399

Email: [1][email address]

Website: [2]https://ico.org.uk/

 

Yours sincerely

 

 

Y Swyddfa Rhyddid Gwybodaeth | Freedom of Ffon / Phone: (01656) 643473
Information Office
Ffacs / Fax: (01656) 657899
Gwasanaethau Gweithredol a Phartneriaethol 
|  Operational and Partnership Services  

Cyngor Bwrdeistref Sirol Pen-Y-Bont ar Ogwr | E-bost / E-Mail
Bridgend County Borough Council [3][Bridgend County Borough Council request email]

Gwefan / Website:
[4]www.bridgend.gov.uk

 

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Rydym yn croesawu gohebiaeth yn Gymraeg. Rhowch wybod i ni os mai Cymraeg
yw eich dewis iaith.
We welcome correspondence in Welsh. Please let us know if your language
choice is Welsh.

 

dangos adrannau a ddyfynnir

foi, Bridgend County Borough Council

Dear Ms Redman

I write in respect of your request made on 23 April 2018.

Unfortunately we are not in a position to respond at this time. We will endeavour to provide you with a response in the next 10 working days.

Please accept our apologies for the delay.

Yours sincerely

Y Swyddfa Rhyddid Gwybodaeth | Freedom of Information Office
Gwasanaethau Gweithredol a Phartneriaethol | Operational and Partnership Services
Cyngor Bwrdeistref Sirol Pen-Y-Bont ar Ogwr | Bridgend County Borough Council
Ffon / Phone: (01656) 643473
Ffacs / Fax: (01656) 657899

E-bost / E-Mail [Bridgend County Borough Council request email]
Gwefan / Website: www.bridgend.gov.uk

[Ewch i'n gwefan newydd a chofrestrwch a gyfer Fy Nghyfrif heddiw. Visit our new website and sign up to My Account today.]<http://www.bridgend.gov.uk>

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Mae'r e-bost hwn ac unrhyw atodiadau a drosglwyddir gydag ef yn cynrychioli
safbwyntiau'r unigolyn a'i anfonodd (unigolion a'u hanfonodd) ac ni ddylid eu
hystyried fel safbwynt swyddogol Cyngor Bwrdeistref Sirol Pen-y-bont ar Ogwr. Mae'r cynnwys yn gyfrinachol ac wedi'i fwriadu ar gyfer y sawl y'i cyfeiriwyd ato yn unig. Os ydych wedi ei dderbyn mewn camgymeriad, rhowch wybod i weinyddwr y system ar (+44) 01656 642111.

Mae'r e-bost hwn ac unrhyw atodiadau wedi cael eu sganio.

Dear Bridgend County Borough Council,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Bridgend County Borough Council's handling of my FOI request 'Education Management System'.

I still have not received the information requested.

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/e...

Yours faithfully,

Mary Redman

foi, Bridgend County Borough Council

Dear Ms Redman,

I apologise for the delay in responding to your freedom of information request.

Please be assured that a response will be provided shortly.

Yours sincerely,

Y Swyddfa Rhyddid Gwybodaeth | Freedom of Information Office
Gwasanaethau Gweithredol a Phartneriaethol | Operational and Partnership Services
Cyngor Bwrdeistref Sirol Pen-Y-Bont ar Ogwr | Bridgend County Borough Council
Ffon / Phone: (01656) 643473
Ffacs / Fax: (01656) 657899

E-bost / E-Mail [Bridgend County Borough Council request email]
Gwefan / Website: www.bridgend.gov.uk

Rydym yn croesawu gohebiaeth yn Gymraeg. Rhowch wybod i ni os mai Cymraeg yw eich dewis iaith.
We welcome correspondence in Welsh. Please let us know if your language choice is Welsh.

dangos adrannau a ddyfynnir

foi, Bridgend County Borough Council

Dear Sir/Madam

 

FREEDOM OF INFORMATION REQUEST X04-105

 

We refer to your email dated 25 May 2018 which contained a request for
information as set out in italics below. Following consideration of your
request, in accordance with the Freedom of Information Act 2000, I respond
to each point as follows:

 

1.Which supplier(s) provides the Council’s education system or systems?
For clarity this is not the school’s system, it is the Education
Management system used by the Council to record admissions and transfers,
exclusions, attendance, transport, governors, SEN, involvements, Early
Years etc, if multiple systems are used could you please list the supplier
for each area.

 

a.                     Admissions – Microsoft Excel spreadsheets

b.                     Transfers, – Microsoft Excel spreadsheets

c.                     Exclusions, – Microsoft Excel spreadsheets

d.                     Attendance – provided through Capita SIMS

e.                     Transport – Microsoft Excel spreadsheets

f.                      Governors – Microsoft Access database

g.                     SEN – Microsoft Excel spreadsheet and
Information@Work provided by Northgate Information Solutions UK Ltd

h.                     Early Years – information is held within the Welsh
Community Care Information Management System (WCCIS) a national system
provided by Careworks Ltd.

 

 

2. When did the Council purchase this system (s)?

 

All systems are in house other than those listed at point 1(d), (g) and
(h)

 

Capita SIMs – The Council has used this since inheriting the system from
Mid Glamorgan County Council in April 1996. 

 

Information@Work – the date of the contract is 2 April 2007. 

 

Careworks – date of the contract is 31 March 2015. 

 

 

3. What is the length of the contract with the supplier(s) and if this is
an annual license how many years have this year on year contract been in
place?

 

Capita SIMs – This is a rolling contract in place since 1996

 

Information@work - rolling yearly renewal contract start date 2^nd April
2007

 

Careworks – contract is for 8 years. 

 

 

4. How much does the Council pay annually in support and maintenance for
this system(s)?

 

Capita SIMS - £110,647.74

 

Information@work - £19,500 per year

 

Careworks - £84,980 per year

 

 

5. When is the Council planning to review this system(s) for Education
Management to ensure best value for money?

 

Not applicable – there is no system for Education Management within the
Council. 

 

If you are dissatisfied with the handling of the request, under the
Freedom of Information Act 2000 you have the right to request a review of
the Council’s response to your request for information. If you wish to
request a review, please write to:

 

Mr P A Jolley

Corporate Director, Operational and

Partnership Services and Monitoring Officer

Bridgend County Borough Council

Civic Offices,

Angel Street

Bridgend, CF31 4WB

 

within 28 days of the date of this letter. If you remain dissatisfied with
the outcome of that review, you may seek further recourse by lodging an
appeal with the Information Commissioner at:

Information Commissioner’s Office – Wales

2^nd Floor

Churchill House

Churchill Way

Cardiff

CF10 2HH

Tel: 02920 678400

Fax: 02920 678399

E:mail : [1][email address]

Website: [2]www.ico.org.uk

 

Yours sincerely

 

 

 

 

Y Swyddfa Rhyddid Gwybodaeth | Freedom of Ffon / Phone: (01656) 643473
Information Office
Ffacs / Fax: (01656) 657899
Cyfarwyddiaeth y Prif Weithredwr|  Chief
Executive’s Directorate  

Cyngor Bwrdeistref Sirol Pen-Y-Bont ar Ogwr | E-bost / E-Mail
Bridgend County Borough Council [3][Bridgend County Borough Council request email]

Gwefan / Website:
[4]www.bridgend.gov.uk

 

 

 

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