Databases held by BCC

Paul Bradshaw made this Rhyddid Gwybodaeth request to Birmingham City Council

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

Roedd y cais yn rhannol lwyddiannus.

Dear Birmingham City Council,

I would like a list of the databases held by Birmingham City Council either solely or in partnership with other organisations, i.e. where the council is granted access to databases held by others.

Where they are held with or by other organisations I would like the name of the organisation.

I would also like copies of any policy documents relating to these databases, e.g. guidance for gathering and/or accessing data; who has access to the data; data protection policy, etc.

Yours faithfully,

Paul Bradshaw

Birmingham City Council

2 Atodiad

Dear Mr Bradshaw

I am writing further to your email dated 3rd June 2010 where you have
requested the following information under The Freedom of Information Act
2000:

Request
I would like a list of the databases held by Birmingham City Council either
solely or in partnership with other organisations, i.e. where the council
is granted access to databases held by others. Where they are held with or
by other organisations I would like the name of the organisation.

I would also like copies of any policy documents relating to these
databases, e.g. guidance for gathering and/or accessing data; who has
access to the data; data protection policy, etc.

Response
We had a similiar request regarding databases held by Birmingham City
Council. I have enclosed a response which we sent to the applicant, the
first one informing them that to carry out a search in the format requested
would result in a fees notice. The applicant was happy with our response
but requested a breakdown of the type of information captured on the main
database within each directorate. I have also enclosed that response for
you.

(See attached file: Database Request.doc)

(See attached file: Database Request1.doc)

We hope the above information is useful to you.

If you are not satisfied with the response you may ask for an internal
review. If subsequently you are not satisfied with the Council’s decision
you may apply to the Information Commissioner for a decision. Generally,
the ICO cannot make a decision unless you have exhausted the complaints
procedure provided by the Council. The Information Commissioner can be
contacted at the following address:

The Information Commissioner
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Telephone: 01625 545745
Web Address: www.ico.gov.uk

Yours sincerely

Corporate Information Governance Team

Re use of Public Sector Information
The information provided is subject to Birmingham City Council copyright,
however, it may be re-used for personal, educational or non-commercial
purposes without further reference to the City Council. If the re-use is
for other purposes, such as commercial re-use, you should notify the City
Council in writing to seek approval or agree terms for re-use. Where
Birmingham City Council does not hold the copyright, it has indicated the
copyright hold

dangos adrannau a ddyfynnir

Dear Birmingham City Council,

Thank you. Can you clarify that in the following line:
>> Chief Executives Directorate:
>> Nature of information held is: - elections register, customer complaints, compliments, comments, marketing communication lists etc.

...Each of those items (election register, etc.) is an individual database, and that they are owned by the Chief Executives Directorate? In other words, there are around 39 databases in that list rather than 8?

Also, my request asked for copies of any policy documents relating to these databases and data gathering in general, e.g. guidance for gathering and/or accessing data; who has access to the data; data protection policy, etc.

Yours faithfully,

Paul Bradshaw

Birmingham City Council

3 Atodiad

Dear Mr Bradshaw

In regards to your question:

Also, my request asked for copies of any policy documents relating to these
databases and data gathering in general, e.g. guidance for gathering and/or
accessing data; who has access to the data; data protection policy, etc.

Birmingham City Council adheres to the Corporate Data Protection policy,
which I have attached for your information and the Privacy Policy, which
can also be found on the Birmingham website. I have also attached other
guidance/procedures which the Council works towards.

(See attached file: Data Protection Policy version 2.5.pdf) (See attached
file: Data Protection Full Privacy Notice January 2010.pdf) (See attached
file: Guidance Note 10 - Use of Children's Data.pdf)

You were also seeking clarification on the number of databases provided to
you in our original response, as stated in our response the Council has
many databases but to give you the exact number would exceed the fees
notice, therefore as the response was from a previous request the applicant
wanted us to give them a few in each directorate. The list is for some of
the databases held in directorates, please note this list is not an
exhaustive list.

We hope that concludes your request.

If you are not satisfied with the response you may ask for an internal
review. If subsequently you are not satisfied with the Council’s decision
you may apply to the Information Commissioner for a decision. Generally,
the ICO cannot make a decision unless you have exhausted the complaints
procedure provided by the Council. The Information Commissioner can be
contacted at the following address:

The Information Commissioner
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Telephone: 01625 545745
Web Address: www.ico.gov.uk

Yours sincerely

Corporate Information Governance Team


Paul Bradshaw
<request-36540-ba
5be4bf@whatdothey To
know.com> [email address]
cc
08/06/2010 09:54
Subject
Re: Freedom of Information request
- Databases held by BCC





Dear Birmingham City Council,

Thank you. Can you clarify that in the following line:
>> Chief Executives Directorate:
>> Nature of information held is: - elections register, customer
complaints, compliments, comments, marketing communication lists
etc.

...Each of those items (election register, etc.) is an individual
database, and that they are owned by the Chief Executives
Directorate? In other words, there are around 39 databases in that
list rather than 8?

Also, my request asked for copies of any policy documents relating
to these databases and data gathering in general, e.g. guidance for
gathering and/or accessing data; who has access to the data; data
protection policy, etc.

Yours faithfully,

Paul Bradshaw

dangos adrannau a ddyfynnir