Data protection of health records

Peter Williams made this Rhyddid Gwybodaeth request to Moor Grange Surgery, Leeds

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

Roedd y cais yn llwyddiannus.

Dear Moor Grange Surgery

I would be grateful if you could supply the following information as of today‘s date:

1/ the number of patients registered at your GP’s practice;

2/ the number of patients whose records have had the objection code 9Nu0 (SystmOne XaZ89) entered, following the patient declining their consent to their clinical data being extracted electronically;

3/ the number of patients whose records have been coded with 9Nu4 (SystmOne XaaVL) forbidding any of the patient's data, from any NHS source, leaving the Health and Social Care Information Centre (HSCIC);

4/ the number of patient subject access requests (Data Protection Act 1998, section 7) received in 2014;

5/ fees quoted for subject access requests in 2014;

6/ number of patients, to date, who have registered for your online service - booking appointments, receiving medication lists and making repeat prescriptions.

Thank you for your precious time.

Yours sincerely

Peter Williams

Gadawodd Peter Williams anodiad ()

In case this FOI request is lodged in a spam folder, I have notified the practice manager by fax that the statutory ‘long stop’ period given to respond of 20 working days has been exceeded.

Gadawodd Peter Williams anodiad ()

This FOI request will feature in later research about reasons requestees fail to respond, or fail to respond within the statutory timescale, or fail to respond fully.

For the attention of Amanda McDermott, Practice Manager
Moor Grange Surgery (now Abbey Grange Medical Practice)

Dear Amanda McDermott

The Freedom of Information Act 2000 is successfully being used to obtain information from hundreds of GP practices throughout England and Wales about data protection of health records for statistical purposes.

A request for information was sent to Moor Grange Surgery via WhatDoTheyKnow.com on 13 September 2015 and a reminder to respond was faxed to Amanda McDermott on 10 October 2015. Your response is long overdue. By law, under all circumstances, the practice should have responded by now.

My email was definitely received by your email server and a computer as can be demonstrated by examining log files.

I am writing to you separately and attaching a copy of the internal review procedure issued by the Ministry of Justice to which by law you must comply should I decide to initiate this process.

I am, however, using WhatDoTheyKnow to send you the FOI request again. The timescale to respond to this request (a maximum of 20 working days) will commence as soon as you receive the email. Proof of delivery, if needed, can be obtained through log excerpts. When you respond, the FOI request of 13 September 2015 will be withdrawn.

Here is the FOI request:

I would be grateful if you could supply the following information as of today‘s date:

1/ the number of patients registered at your GP’s practice;

2/ the number of patients whose records have had the objection code 9Nu0 (SystmOne XaZ89) entered, following the patient declining their consent to their clinical data being extracted electronically;

3/ the number of patients whose records have been coded with 9Nu4 (SystmOne XaaVL) forbidding any of the patient's data, from any NHS source, leaving the Health and Social Care Information Centre (HSCIC);

4/ the number of patient subject access requests (Data Protection Act 1998, section 7) received in 2014;

5/ fees quoted for subject access requests in 2014;

6/ total number of patients, to date, who have registered for online services e.g. booking appointments, receiving medication lists and making repeat prescriptions.

Thank you for your precious time.

Yours sincerely

Peter Williams

McDermott Amanda (NHS LEEDS WEST CCG), Moor Grange Surgery, Leeds

Dear Mr Williams,

I write in reply to your Freedom of Information request. I apologise for not replying to your original request which I do not appear to have received.

1/ the number of patients registered at your GP’s practice

8829

2/ the number of patients whose records have had the objection code
9Nu0 (SystmOne XaZ89) entered, following the patient declining
their consent to their clinical data being extracted
electronically;

146

3/ the number of patients whose records have been coded with 9Nu4
(SystmOne XaaVL) forbidding any of the patient's data, from any NHS
source, leaving the Health and Social Care Information Centre
(HSCIC);

180

4/ the number of patient subject access requests (Data Protection
Act 1998, section 7) received in 2014;

7 - If you require the number of third party subject access requests made by solicitors etc then please let me know.

5/ fees quoted for subject access requests in 2014;

£10 for records held in electronic format & up to a maximum of £50 for records held wholly or partly in non electronic format. ( unless created or added to within the preceding 40 days )

6/ total number of patients, to date, who have registered for
online services e.g. booking appointments, receiving medication
lists and making repeat prescriptions.

1299

If you require further information please contact me [email address]

Yours sincerely

Amanda McDermott

________________________________________
________________________________________
From: Peter Williams [[FOI #291829 email]]
Sent: 30 December 2015 20:17
To: Medical Abbey (NHS LEEDS WEST CCG)
Subject: Re: Freedom of Information request - Data protection of health records

For the attention of Amanda McDermott, Practice Manager
Moor Grange Surgery (now Abbey Grange Medical Practice)

Dear Amanda McDermott

The Freedom of Information Act 2000 is successfully being used to
obtain information from hundreds of GP practices throughout England
and Wales about data protection of health records for statistical
purposes.

A request for information was sent to Moor Grange Surgery via
WhatDoTheyKnow.com on 13 September 2015 and a reminder to respond
was faxed to Amanda McDermott on 10 October 2015. Your response is
long overdue. By law, under all circumstances, the practice should
have responded by now.

My email was definitely received by your email server and a
computer as can be demonstrated by examining log files.

I am writing to you separately and attaching a copy of the internal
review procedure issued by the Ministry of Justice to which by law
you must comply should I decide to initiate this process.

I am, however, using WhatDoTheyKnow to send you the FOI request
again. The timescale to respond to this request (a maximum of 20
working days) will commence as soon as you receive the email. Proof
of delivery, if needed, can be obtained through log excerpts. When
you respond, the FOI request of 13 September 2015 will be
withdrawn.

Here is the FOI request:

I would be grateful if you could supply the following information
as of today‘s date:

1/ the number of patients registered at your GP’s practice;

2/ the number of patients whose records have had the objection code
9Nu0 (SystmOne XaZ89) entered, following the patient declining
their consent to their clinical data being extracted
electronically;

3/ the number of patients whose records have been coded with 9Nu4
(SystmOne XaaVL) forbidding any of the patient's data, from any NHS
source, leaving the Health and Social Care Information Centre
(HSCIC);

4/ the number of patient subject access requests (Data Protection
Act 1998, section 7) received in 2014;

5/ fees quoted for subject access requests in 2014;

6/ total number of patients, to date, who have registered for
online services e.g. booking appointments, receiving medication
lists and making repeat prescriptions.

Thank you for your precious time.

Yours sincerely

Peter Williams

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dangos adrannau a ddyfynnir

Good morning Amanda

I am most grateful to you for your email of 8 January 2016 - a full and clear response to my Freedom of Information request about data protection of health records. Thank you, and thank you for mentioning the number of third party requests made by solicitors. As this is not central to my research, I do not require this figure presently.

Best regards

Peter