Data protection of health records

Peter D Williams made this Rhyddid Gwybodaeth request to University Health Service, Southampton

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

Roedd y cais yn llwyddiannus.

Peter D Williams

Dear University Health Service

I would be grateful if you could supply the following information as of today‘s date:

1/ the number of patients registered at your GP’s practice;

2/ the number of patients whose records have had the objection code 9Nu0 (SystmOne XaZ89) entered, following the patient declining their consent to their clinical data being extracted electronically;

3/ the number of patients whose records have been coded with 9Nu4 (SystmOne XaaVL) forbidding any of the patient's data, from any NHS source, leaving the Health and Social Care Information Centre (HSCIC);

4/ the number of patient subject access requests (Data Protection Act 1998, section 7) received in 2014;

5/ fees quoted for subject access requests in 2014;

6/ number of patients, to date, who have registered for your online service - booking appointments, receiving medication lists and making repeat prescriptions.

Thank you for your precious time.

Yours sincerely

Peter D Williams

University Health Service, Southampton

2 Atodiad

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Sent request to University Health Service, Southampton again, using a new contact address.

University Health Service, University Health Service, Southampton

---
From: Peter D Williams
Email: [FOI #290650 email]
Subject: Freedom of Information request - Data protection of health records 
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Peter D Williams sent a message Sep 8, 16:57
Dear University Health Service

I would be grateful if you could supply the following information as of today‘s date:

1/ the number of patients registered at your GP’s practice;

2/ the number of patients whose records have had the objection code 9Nu0 (SystmOne XaZ89)
entered, following the patient declining their consent to their clinical data being extracted
electronically;

3/ the number of patients whose records have been coded with 9Nu4 (SystmOne XaaVL) forbidding
any of the patient's data, from any NHS source, leaving the Health and Social Care Information
Centre (HSCIC);

4/ the number of patient subject access requests (Data Protection Act 1998, section 7) received
in 2014;

5/ fees quoted for subject access requests in 2014;

6/ number of patients, to date, who have registered for your online service - booking
appointments, receiving medication lists and making repeat prescriptions.

Thank you for your precious time.

Yours sincerely

Peter D Williams

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Fielder Wendy (NHS SOUTHAMPTON CCG),

1 Atodiad

This is to acknowledge the FOI request which we received on September 8^th
2015 which had unfortunately gone automatically into the “spam” folder

 

 

 

 

Wendy Fielder

Business Manager

University Health Service

Building 48

University of Southampton

Highfield

Southampton

SO17 1BJ

Tel: 02380 593839

Fax: 02380 593259

[1]www.unidocs.co.uk

 

Practice Manager Supporter

Wessex LMCs

 

 

dangos adrannau a ddyfynnir

References

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Peter D Williams

Good afternoon Wendy

Many thanks for promptly acknowledging my FOI request about data protection of health records.

You may be interested to learn, following responses from practices so far, specific dissent codes entered (as a percentage of the total number of patients registered) vary between 0.1% and 9% depending somewhat on the location of the practice — rates are usually higher, for example, in University practices. Between 0.3% and 55% of patients have opted for online services in different practices.

I look forward to your response

Kind regards

Peter

Gadawodd Peter D Williams anodiad ()

This FOI request will feature in later research about reasons requestees fail to respond, or fail to respond within the statutory timescale, or fail to respond fully.

For the attention of Wendy Fielder, Business Manager

Dear Wendy Fielder

The Freedom of Information Act 2000 is successfully being used to obtain information from hundreds of GP practices throughout England and Wales about data protection of health records.

A request for information was sent to the University Health Service via WhatDoTheyKnow.com on 7 September 2015 and was acknowledged by you on 11 September 2015. Your response is long overdue. By law, under all circumstances, the practice should have responded by now.

I am emailing you separately and attaching a copy of the internal review procedure issued by the Ministry of Justice to which by law you must comply should I decide to initiate this process.

I am, however, sending you the FOI request again. The timescale to respond to this request (a maximum of 20 working days) will commence as soon as you receive this email - proof of which, if needed, can be obtained through log files. When you respond, the FOI request of 7 September 2015 will be withdrawn.

Here is the FOI request:

I would be grateful if you could supply the following information as of today‘s date:

1/ the number of patients registered at your GP’s practice;

2/ the number of patients whose records have had the objection code 9Nu0 (SystmOne XaZ89) entered, following the patient declining their consent to their clinical data being extracted electronically;

3/ the number of patients whose records have been coded with 9Nu4 (SystmOne XaaVL) forbidding any of the patient's data, from any NHS source, leaving the Health and Social Care Information Centre (HSCIC);

4/ the number of patient subject access requests (Data Protection Act 1998, section 7) received in 2014;

5/ fees quoted for subject access requests in 2014;

6/ total number of patients, to date, who have registered for online services e.g. booking appointments, receiving medication lists and making repeat prescriptions.

Thank you for your precious time.

Yours sincerely

Peter D Williams

Fielder Wendy (NHS SOUTHAMPTON CCG),

I'm sorry, but I am out of the office until Tuesday 29th December 2015,
but will deal with your email upon my return. If your enquiry is urgent,
please phone the Practice on 02380 557531.  Many thanks

 

dangos adrannau a ddyfynnir

Fielder Wendy (NHS SOUTHAMPTON CCG),

Dear Peter
Please see responses below:

Wendy Fielder
Business Manager
University Health Service
Building 48
University of Southampton
Highfield
Southampton
SO17 1BJ
Tel: 02380 593839
Fax: 02380 593259
www.unidocs.co.uk

Practice Manager Supporter
Wessex LMCs

dangos adrannau a ddyfynnir

Good evening Wendy

I am most grateful to you for your email of 29 December 2015 - a full and clear response to my Freedom of Information request about data protection of health records. Many thanks.

Best regards

Peter

Fielder Wendy (NHS SOUTHAMPTON CCG),

I'm sorry, but I am out of the office until Monday 4th January 2016, but
will deal with your email upon my return. If your enquiry is urgent,
please phone the Practice on 02380 557531.  Many thanks

 

dangos adrannau a ddyfynnir