Data protection of health records

Peter D Williams made this Rhyddid Gwybodaeth request to Victor Street Surgery, Southampton

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

Roedd y cais yn llwyddiannus.

Peter D Williams

Dear Victor Street Surgery

I would be grateful if you could supply the following information as of today‘s date:

1/ the number of patients registered at your GP’s practice;

2/ the number of patients whose records have had the objection code 9Nu0 (SystmOne XaZ89) entered, following the patient declining their consent to their clinical data being extracted electronically;

3/ the number of patients whose records have been coded with 9Nu4 (SystmOne XaaVL) forbidding any of the patient's data, from any NHS source, leaving the Health and Social Care Information Centre (HSCIC);

4/ the number of patient subject access requests (Data Protection Act 1998, section 7) received in 2014;

5/ fees quoted for subject access requests in 2014;

6/ number of patients, to date, who have registered for your online service - booking appointments, receiving medication lists and making repeat prescriptions.

Thank you for your precious time.

Yours sincerely

Peter D Williams

Francis Fiona (NHS SOUTHAMPTON CCG), Victor Street Surgery, Southampton

Dear Mr Williams,

 

Please find below the responses to the questions you ask.

 

Kind regards

 

Fiona Francis

Practice Manager

Victor Street Surgery

 

Victor Street

Shirley

Southampton

Hampshire

SO15 5SY

 

Tel: 0844 477 8669

Fax: 023 8039 0680

Email: [1][email address]

Surgery email: [2][email address]

 

________________________________________

From: Peter D Williams [[FOI #290647 email]]

Sent: 07 September 2015 23:16

To: VictorStreetSurgery (NHS SOUTHAMPTON CCG)

Subject: Freedom of Information request - Data protection of health
records

 

Dear Victor Street Surgery

 

I would be grateful if you could supply the following information as of
today‘s date:

 

1/ the number of patients registered at your GP’s practice;

 

Response: We currently have 12,238 patients registered.

 

2/ the number of patients whose records have had the objection code 9Nu0
(SystmOne XaZ89) entered, following the patient declining their consent to
their clinical data being extracted electronically;

 

Response: Currently we have 55 patients who have code XaZ89 recorded
within their record.

 

3/ the number of patients whose records have been coded with 9Nu4
(SystmOne XaaVL) forbidding any of the patient's data, from any NHS
source, leaving the Health and Social Care Information Centre (HSCIC);

 

Response: Currently we have 55 patients who have code XaZ89 recorded
within their record.

 

4/ the number of patient subject access requests (Data Protection Act
1998, section 7) received in 2014;

 

Response:  During 2014, we have logged the following information.  We
normally have two types of request for patient information. Patients are
asking for it themselves or solicitors asking for it on their behalf, this
type of request could be for a number of reasons and would be done with
the patient’s knowledge and consent.

 

Patients directly asking for copies of their records during 2014 = 11

Solicitors asking for copies of patient records during 2014 = 58

 

5/ fees quoted for subject access requests in 2014;

 

Response:  Predominantly the following charges are used:

 

Patient request £25 is the standard fee.  However, we did have one
reference to a charge of £15 and another of £50 being made.  The £50 was
for a full printout of a patient record.

 

Solicitor request £50 is the standard fee.

 

6/ number of patients, to date, who have registered for your online
service - booking appointments, receiving medication lists and making
repeat prescriptions.

 

Response:  Currently we have 2,261 patients registered to use online
services.

 

Thank you for your precious time.

 

Yours sincerely

 

Peter D Williams

 

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dangos adrannau a ddyfynnir

Peter D Williams

Good afternoon Francis

I am most grateful to you for your email of 16 September 2015 – a full, clear, prompt and exemplary response to my Freedom of Information request about data protection of health records. Thank you and thank you very much for going into detail about subject access requests

You may be interested to learn, following responses from practices so far, specific dissent codes entered (as a percentage of the total number of patients registered) vary between 0.1% and 12.6% depending somewhat on the location of the practice — rates are higher, for example, in University practices. Between 0.3% and 55% of patients have opted for online services in different practices.

Best regards

Peter