Data analytics usage

Data Justice Lab made this Rhyddid Gwybodaeth request to Cyngor Caerdydd as part of a batch sent to 403 authorities

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

Roedd y cais yn rhannol lwyddiannus.

Dear Cardiff Council,

We are submitting the following Freedom of Information Request for documents relating to uses of data analytics, predictive analytics, or algorithmic automated systems used for risk assessment, scoring systems or automated decision making within the jurisdiction of your authority. This could include the use of these data systems in order to draw insights from large and integrated datasets, or to influence decisions about resources, funding or service delivery. This could include, but may not be limited to, uses of predictive analytics in child welfare, health care, adult social care, fraud detection, or policing.

Specifically, we are requesting:

· Any briefing notes, reports, evaluations, or summaries concerning uses of algorithmically driven data systems. Ideally this would include information about software, hardware, operations and types of data

· Any overviews about how system outputs are produced.

· Any training manuals or materials (e.g. slides, etc.) for staff about data collection, analysis, assessment and reporting as related to the use of the systems.

. Any impact assessments

· Any data visualisation outputs connected to the systems.

· Any promotional material, presentation material, or staff educational material related to the systems.

. Any contracts relating to the systems. We argue that the release of contracts does not compromise commercial sensitivity. The full argument is provided below.*

Also, please note we are not requesting datasets or any data about individuals.

Please let us know if any information requires clarifying.

We would like to receive electronic copies of this information.

All the very best,

Data Justice Lab

Please note that we are following the Information Commissioner’s guidance on the Freedom of Information Act which specifies that requests can be made by organisations and there is no need for a named individual (pages 9-10, sections 38-39).
Source: https://ico.org.uk/media/for-organisatio...

*Addressing the commercial sensitivity question:
a) Section 20 of the Department for Communities and Local Government’s ‘Local Government Transparency Code 2015’, which encourages greater transparency in the public interest, notes:

‘The Government has not seen any evidence that publishing details about contracts entered into by local authorities would prejudice procurement exercises or the interests of commercial organisations, or breach commercial confidentiality unless specific confidentiality clauses are included in contracts. Local authorities should expect to publish details of contracts newly entered into – commercial confidentiality should not, in itself, be a reason for local authorities to not follow the provisions of this Code’.

Source: https://assets.publishing.service.gov.uk... (page 9, section 20)

b) There is always the potential for a company in any area to act in bad faith, but this should not be a reason to deny access to information about how public money is spent.

c) Contract and tendering details are provided regularly by a range of government bodies in the public interest. For example, many police and fire services release contractual information through the Bluelight database ( https://www.blpd.gov.uk/foi/foi.aspx ).

d) There may be core aspects of the systems contracted that have competitive commercial value and we appreciate that such details will be redacted from any documents released. We argue that commercial interests will not be compromised by revealing other details that may be provided in contracts or related communications with contracted companies. Details that could be released include details about the existence of a system, it's purpose, the tasks being contracted, continued relationships, general descriptions, types of data being used, how this data is shared.

Cyngor Caerdydd

Annwyl Unknown

Diolch am eich cais.

Cyfeirnod eich ymholiad yw: FOI12099

Os bydd angen unrhyw wybodaeth ychwanegol arnom er mwyn prosesu eich cais byddwn yn cysylltu â chi.

Mae’r Cyngor yn ceisio delio â’ch cais o fewn y fframiau amser statudol.

Dyfynnwch y cyfeirnod hwn os oes angen i chi gysylltu â ni yn gysylltiedig â’ch cais, mae manylion cyswllt y Cyngor isod.

Dear Unknown

Thank you for your Freedom of Information request.

Your query has been assigned the Reference: FOI12099

Should we require any additional information in order to process your request we will contact you.
The Council aims to deal with your request within the statutory timeframes.

Please quote this reference number if you need to contact us regarding your request, the Council's contact details are below.

Information Governance Team- Tim Llywodraethu Gwybodaeth
City of Cardiff Council - Cyngor Dinas Caerdydd
Room/Yst 357, County Hall/Neuadd y Sir
Cardiff/Caerdydd
CF10 4UW
[Cardiff Council request email]/[email address]

Cyngor Caerdydd

Dear Unknown

Thank you for your request for information about : Data Analytics.

The department reasonably requires further information in order to identify and locate the information that you have asked for.

Please provide us with a valid full name.

We will not be able to take this matter further without extra information from you.

Please remember to quote the reference number above in any future communications.

Information Governance Team- Tim Llywodraethu Gwybodaeth
City of Cardiff Council - Cyngor Dinas Caerdydd
Room/Yst 357, County Hall/Neuadd y Sir
Cardiff/Caerdydd
CF10 4UW
[Cardiff Council request email]/[email address]

Dear Information Governance Team,

Thank you for your response.

In regards to a name, please refer to the section of our request where we address this and provide a link to guidance provided by the Information Commissioner's Office. Here is the relevant section again:

"Please note that we are following the Information Commissioner’s guidance on the Freedom of Information Act which specifies that requests can be made by organisations and there is no need for a named individual (pages 9-10, sections 38-39).
Source: https://ico.org.uk/media/for-organisatio... "

Yours faithfully,

Data Justice Lab

Cyngor Caerdydd

1 Atodiad

Annwyl Mr Unknown

Rydym wedi atodi ymateb i’ch cais : FOI12099.

Os ydych yn anfodlon ar ymateb y Cyngor mae gennych hawl i ofyn am adolygiad mewnol.

Os gwnewch hyn bydd angen ei gyfeirio at y Rheolwr Gweithredol, Llywodraethu Gwybodaeth a Risg.

Bydd angen i chi nodi’r rhesymau dros yr adolygiad a sut y credwch nad yw’r Cyngor wedi cydymffurfio â’r Ddeddf Rhyddid Gwybodaeth.

Dear Mr Unknown

Please find attached a response to your request : FOI12099.

If you are dissatisfied with the Council’s response you have a right to request an internal review.

If you request an internal review this will need to be made in writing addressed to the Operational Manager, Information Governance & Risk.

You will need to set out the reasons for the review and how you believe the Council has not complied with the Freedom of Information Act

Information Governance Team- Tim Llywodraethu Gwybodaeth
City of Cardiff Council - Cyngor Dinas Caerdydd
Room/Yst 357, County Hall/Neuadd y Sir
Cardiff/Caerdydd
CF10 4UW
[Cardiff Council request email]/[email address]