Data analytics usage

Mae'r cais yn aros am eglurhad. Os Data Justice Lab ydych chi, os gwelwch yn dda, mewngofnodi i anfon neges ddilynol.

Dear Broxbourne Borough Council,

We are submitting the following Freedom of Information Request for documents relating to uses of data analytics, predictive analytics, or algorithmic automated systems used for risk assessment, scoring systems or automated decision making within the jurisdiction of your authority. This could include the use of these data systems in order to draw insights from large and integrated datasets, or to influence decisions about resources, funding or service delivery. This could include, but may not be limited to, uses of predictive analytics in child welfare, health care, adult social care, fraud detection, or policing.

Specifically, we are requesting:

· Any briefing notes, reports, evaluations, or summaries concerning uses of algorithmically driven data systems. Ideally this would include information about software, hardware, operations and types of data

· Any overviews about how system outputs are produced.

· Any training manuals or materials (e.g. slides, etc.) for staff about data collection, analysis, assessment and reporting as related to the use of the systems.

. Any impact assessments

· Any data visualisation outputs connected to the systems.

· Any promotional material, presentation material, or staff educational material related to the systems.

. Any contracts relating to the systems. We argue that the release of contracts does not compromise commercial sensitivity. The full argument is provided below.*

Also, please note we are not requesting datasets or any data about individuals.

Please let us know if any information requires clarifying.

We would like to receive electronic copies of this information.

All the very best,

Data Justice Lab

Please note that we are following the Information Commissioner’s guidance on the Freedom of Information Act which specifies that requests can be made by organisations and there is no need for a named individual (pages 9-10, sections 38-39).
Source: https://ico.org.uk/media/for-organisatio...

*Addressing the commercial sensitivity question:
a) Section 20 of the Department for Communities and Local Government’s ‘Local Government Transparency Code 2015’, which encourages greater transparency in the public interest, notes:

‘The Government has not seen any evidence that publishing details about contracts entered into by local authorities would prejudice procurement exercises or the interests of commercial organisations, or breach commercial confidentiality unless specific confidentiality clauses are included in contracts. Local authorities should expect to publish details of contracts newly entered into – commercial confidentiality should not, in itself, be a reason for local authorities to not follow the provisions of this Code’.

Source: https://assets.publishing.service.gov.uk... (page 9, section 20)

b) There is always the potential for a company in any area to act in bad faith, but this should not be a reason to deny access to information about how public money is spent.

c) Contract and tendering details are provided regularly by a range of government bodies in the public interest. For example, many police and fire services release contractual information through the Bluelight database ( https://www.blpd.gov.uk/foi/foi.aspx ).

d) There may be core aspects of the systems contracted that have competitive commercial value and we appreciate that such details will be redacted from any documents released. We argue that commercial interests will not be compromised by revealing other details that may be provided in contracts or related communications with contracted companies. Details that could be released include details about the existence of a system, it's purpose, the tasks being contracted, continued relationships, general descriptions, types of data being used, how this data is shared.

Broxbourne Borough Council

FREEDOM OF INFORMATION ACT 2000 - INFORMATION REQUEST

Thank you for your request for information. We are dealing with it under
the terms of the
Freedom of Information Act 2000.

If we need any further information before fully responding to your request
we will let you
know. We will do this as soon as practicable and within 20 days.

You will receive the information requested within 20 working days unless
the Council
does not hold the information or there is a reason for it to be withheld.
I will write to you
in any event.
If you have any queries or concerns, please do not hesitate to contact me.
Please
remember to quote the reference number above in any future communications.

If you are unhappy with the service you receive in relation to your
request and wish to
make a complaint or request a review of our decision, you should write to
the
Communications section, Broxbourne Borough Council, Bishops’ College,
Churchgate
Cheshunt, EN8 9XQ.

If your complaint is not resolved to your complete satisfaction, you have
the right to
apply to the Information Commissioner for a decision.  Further information
about your
rights is available from the Information Commissioner at: Information
Commissioner's
Office Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF; Telephone:
0303 123
1113 or 01625 54 57 45; Website [1]www.ico.org.uk.

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Freedom of Information, Broxbourne Borough Council

Dear Data Justice Lab,

FREEDOM OF INFORMATION ACT 2000 - INFORMATION REQUEST

Thank you for your request for information, our reference FOI 5469. Your request was received on 20/7/2018 and I am dealing with it under the terms of the Freedom of Information Act 2000.

You will receive the information requested within 20 working days unless the Council does not hold the information or there is a reason for it to be withheld. I will write to you in any event.
If you have any queries or concerns, please do not hesitate to contact me. Please remember to quote the reference number above in any future communications.

If you are unhappy with the service you receive in relation to your request and wish to make a complaint or request a review of our decision, you should write to the Communications section, Broxbourne Borough Council, Bishops’ College, Churchgate Cheshunt, EN8 9XQ.
If your complaint is not resolved to your complete satisfaction, you have the right to apply to the Information Commissioner for a decision. Further information about your rights is available from the Information Commissioner at: Information Commissioner's Office Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF; Telephone: 0303 123 1113 or 01625 54 57 45; Website www.ico.org.uk.
Yours sincerely

Millie Hoffman
Community Safety and Communications Business Administrator | Broxbourne Borough Council
Bishops’ College | Churchgate | Cheshunt | EN8 9XQ

Tel: 01992 785555 | Web: www.broxbourne.gov.uk | Twitter: @BroxbourneBC | Facebook: @ThisisBroxbourne

Sign up to receive emails about Council services
and events at www.broxbourne.gov.uk/emailalerts

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Freedom of Information, Broxbourne Borough Council

Dear Data Justice Lab,
Thank you for your request for information, our reference 5469, received on 20/7/2018.

Your request has now been considered and the Council has not been able to provide an answer to your request. We estimate that the cost of complying with the request by undergoing the manual process of extracting this information from various departments within the Council, would exceed the appropriate limit. Therefore, under section 12 of the Freedom of Information Act 2000, we are not obliged to comply with the request. The appropriate limit is set out in the Freedom of Information and Data Protection (Appropriate Limit and Fees) Regulations 2004. As stated in regulation 3, this is £450, and as stated in regulation 4, the hourly rate used to calculate the cost is £25.

If you have any queries or concerns, please do not hesitate to contact me. Please remember to quote the reference number above in any future communications.

If you are unhappy with the service you have received in relation to your request and wish to make a complaint or request an internal review of our decision, you should write to the Communications section, Broxbourne Borough Council, Bishops’ College, Churchgate, Cheshunt, EN8 9XQ.
If your complaint is not resolved to your complete satisfaction, you have the right to apply to the Information Commissioner for a decision. Further information about your rights is available from the Information Commissioner at: Information Commissioner's Office Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF; Telephone: 0303 123 1113 or 01625 54 57 45; Website www.ico.org.uk
Yours sincerely

Millie Hoffman
Community Safety and Communications Business Administrator | Broxbourne Borough Council
Bishops’ College | Churchgate | Cheshunt | EN8 9XQ

Tel: 01992 785555 ext.5872 | Web: www.broxbourne.gov.uk | Twitter: @BroxbourneBC | Facebook: @ThisisBroxbourne

Sign up to receive emails about Council services
and events at www.broxbourne.gov.uk/emailalerts

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