Data analytics usage

Roedd y cais yn rhannol lwyddiannus.

Dear Guildford Borough Council,

We are submitting the following Freedom of Information Request for documents relating to uses of data analytics, predictive analytics, or algorithmic automated systems used for risk assessment, scoring systems or automated decision making within the jurisdiction of your authority. This could include the use of these data systems in order to draw insights from large and integrated datasets, or to influence decisions about resources, funding or service delivery. This could include, but may not be limited to, uses of predictive analytics in child welfare, health care, adult social care, fraud detection, or policing.

Specifically, we are requesting:

· Any briefing notes, reports, evaluations, or summaries concerning uses of algorithmically driven data systems. Ideally this would include information about software, hardware, operations and types of data

· Any overviews about how system outputs are produced.

· Any training manuals or materials (e.g. slides, etc.) for staff about data collection, analysis, assessment and reporting as related to the use of the systems.

. Any impact assessments

· Any data visualisation outputs connected to the systems.

· Any promotional material, presentation material, or staff educational material related to the systems.

. Any contracts relating to the systems. We argue that the release of contracts does not compromise commercial sensitivity. The full argument is provided below.*

Also, please note we are not requesting datasets or any data about individuals.

Please let us know if any information requires clarifying.

We would like to receive electronic copies of this information.

All the very best,

Data Justice Lab

Please note that we are following the Information Commissioner’s guidance on the Freedom of Information Act which specifies that requests can be made by organisations and there is no need for a named individual (pages 9-10, sections 38-39).
Source: https://ico.org.uk/media/for-organisatio...

*Addressing the commercial sensitivity question:
a) Section 20 of the Department for Communities and Local Government’s ‘Local Government Transparency Code 2015’, which encourages greater transparency in the public interest, notes:

‘The Government has not seen any evidence that publishing details about contracts entered into by local authorities would prejudice procurement exercises or the interests of commercial organisations, or breach commercial confidentiality unless specific confidentiality clauses are included in contracts. Local authorities should expect to publish details of contracts newly entered into – commercial confidentiality should not, in itself, be a reason for local authorities to not follow the provisions of this Code’.

Source: https://assets.publishing.service.gov.uk... (page 9, section 20)

b) There is always the potential for a company in any area to act in bad faith, but this should not be a reason to deny access to information about how public money is spent.

c) Contract and tendering details are provided regularly by a range of government bodies in the public interest. For example, many police and fire services release contractual information through the Bluelight database ( https://www.blpd.gov.uk/foi/foi.aspx ).

d) There may be core aspects of the systems contracted that have competitive commercial value and we appreciate that such details will be redacted from any documents released. We argue that commercial interests will not be compromised by revealing other details that may be provided in contracts or related communications with contracted companies. Details that could be released include details about the existence of a system, it's purpose, the tasks being contracted, continued relationships, general descriptions, types of data being used, how this data is shared.

noreply@guildford.gov.uk on behalf of Darren Spice, Guildford Borough Council

Our ref: FOI2018/00816

Dear ,

Thank you for your request for information, which we received on 20th
July. We are dealing with it under the terms of the Freedom of Information
Act 2000. If you requested environmental information, we will also take
into account the Environmental Information Regulations 2004.

We must usually provide a full response to requests within 20 working days
unless the request is very complex or if we must carry out a public
interest test (in such cases we may extend the response deadline).
Sometimes the Council might not hold the information or there is a reason
we must withhold it. We will write to you in any event. We intend to reply
at the latest by 20th August.

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Further advice is available on our website at
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address is: Information Commissioner's Office, Wycliffe House, Water Lane,
Wilmslow Cheshire SK9 5AF ( www.ico.org.uk)

Yours sincerely,
Darren Spice

noreply@guildford.gov.uk on behalf of Darren Spice, Guildford Borough Council

Dear ,

We have considered your request for information.

· Any briefing notes, reports, evaluations, or summaries concerning uses
of algorithmically driven data systems. Ideally this would include
information about software, hardware, operations and types of data - We do
not hold this information as we do not use automated systems for the
purposes described in the request.

· Any overviews about how system outputs are produced. N/A - We do not use
automated systems for the purposes described in the request.

· Any training manuals or materials (e.g. slides, etc.) for staff about
data collection, analysis, assessment and reporting as related to the use
of the systems. - We do not hold this information as we do not use
automated systems for the purposes described in the request.

. Any impact assessments - We do not hold this information as we do not
use automated systems for the purposes described in the request.

· Any data visualisation outputs connected to the systems. - We do not
hold this information as we do not use automated systems for the purposes
described in the request.

· Any promotional material, presentation material, or staff educational
material related to the systems. - We do not hold this information as we
do not use automated systems for the purposes described in the request.

. Any contracts relating to the systems. We argue that the release of
contracts does not compromise commercial sensitivity. The full argument is
provided below.* N/A - We do not use automated systems for the purposes
described in the request.

Copyright and re-use of information

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response to requests, including attachments.

Where we are providing information that the Council has authored, you may
re-use it free of charge unless we have stated otherwise in our response.
However, in some cases we do not own the copyright (for example Ordnance
Survey owns the copyright for most map information we use). Therefore,
where someone other than Guildford Borough Council owns the copyright for
the information, please check with us by writing to [email address]
if you plan to re-use it or if you are not sure whether copyright will be
an issue.

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Yours sincerely

Darren Spice