Dear Oxfordshire County Council,

Please provide me with the underlying data that forms the key elements of the Emergency Active Travel Tranche 1: Cowley LTN Evaluation report (final version), which was included in the 19 July 2022 OCC Cabinet meeting document pack.

Please note: this is an update of an early request, where I previously requested the data that underlay the earlier version of this evaluation report, which was published in February 2022. If no new underlying data has been produced for the July 2022 cabinet meeting report - i.e. no new analysis has been undertaken since the February report - I do not need to the same data, that you previously sent me, again. I only need to see the new / updated analysis.

I specifically want:

The vivacity Labs (?) data that allowed for the comparison on road usage on the LTN boundary roads and the LTN area (both "control" and LTN areas);

Journey Time data collected via INRIX;

the bus time data provided by Stagecoach;

The Air quality data collected provided by Oxford City Council until April 2022: if there was an email debate between officials / councillors at the two councils regarding whether or not this data should be used in the final report (the data for 2022 was not used, ultimately), I would like to be provided with that email conversation conversation chain too as part of this request.

The emergency service response time data (including any briefing notes, insights, offered to explain assumptions made in the simulation provided by South Central Ambulance Service).

Please ideally provide me with the numerical data at its "cleanest" - i.e. consolidated, cleaned and reviewed - but just before the various tables and graphs that are included in the report are generated from it. That is, I ideally want to see the data that underlies the graphs, to avoid me having to process that data myself to generate essentially the same graphs and tables. Only if that is not possible would I be prepared to receive the raw data, and undertake my own analysis of it.

Please contact me if you have any have further enquiries about my request.

Yours faithfully,

Richard Parnham

FOI Team, Oxfordshire County Council

Dear Mr Parnham

Thank you for your request received on the 27 July 2022, in which
you asked for the below information. 

This has been logged under reference number 20176

Your request is being considered and you will receive the information
requested as soon as possible and in any event within the next 20 working
days in compliance with the Environmental Information Regulations
2004/Freedom of Information Act 2000, unless an exception applies. This
means that the council will respond to you by the end of 25 August 2022 at
the latest. 

Kind Regards

Freedom of Information Officer

Voice of the Customer Team

Customers and Organisational Development

Oxfordshire County Council

Email: [1][email address]

══════════════════════════════════════════════════════════════════════════

From: Richard Parnham <[FOI #882493 email]>
Sent: 27 July 2022 15:24
To: FOI Team <[Oxfordshire County Council request email]>
Subject: Freedom of Information request - Cowley LTN - July evaluation
data
 
CAUTION: This email originated from outside of the organisation. Do not
click links or open attachments unless you recognise the sender and know
the content is safe.

Dear Oxfordshire County Council,

Please provide me with the underlying data that forms the key elements of
the Emergency Active Travel Tranche 1: Cowley LTN Evaluation report (final
version), which was included in the 19 July 2022 OCC Cabinet meeting
document pack.

Please note: this is an update of an early request, where I previously
requested the data that underlay the earlier version of this evaluation
report, which was published in February 2022. If no new underlying data
has been produced for the July 2022 cabinet meeting report - i.e. no new
analysis has been undertaken since the February report - I do not need to
the same data, that you previously sent me, again. I only need to see the
new / updated analysis.

I specifically want:

The vivacity Labs  (?) data that allowed for the comparison on road usage
on the LTN boundary roads and the LTN area (both "control" and LTN areas);

Journey Time data collected via INRIX;

the bus time data provided by Stagecoach;

The Air quality data collected provided by Oxford City Council until April
2022: if there was an email debate between officials / councillors at the
two councils regarding whether or not this data should be used in the
final report (the data for 2022 was not used, ultimately), I would like to
be provided with that email conversation conversation chain too as part of
this request.

The emergency service response time data (including any briefing notes,
insights, offered to explain assumptions made in the simulation provided
by South Central  Ambulance Service).

Please ideally provide me with the numerical data at its "cleanest" - i.e.
consolidated, cleaned and reviewed - but just before the various tables
and graphs that are included in the report are generated from it. That is,
I ideally want to see the data that underlies the graphs, to avoid me
having to process that data myself to generate essentially the same graphs
and tables. Only if that is not possible would I be prepared to receive
the raw data, and undertake my own analysis of it.

Please contact me if you have any have further enquiries about my request.

Yours faithfully,

Richard Parnham

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dangos adrannau a ddyfynnir

FOI - E&E, Oxfordshire County Council

1 Atodiad

Our reference:  20210 EIR

 

Dear Mr Parnham,

 

Thank you for your request of 27 July 2022 in which you asked for the
following information:

 

• Locations of sensors relating to the LTN and control locations for:
Vehicles, Cycle and Pedestrian counts and Air Quality and

• Baseline data for Vehicle counts.

 

However, it is not just the location of the sensors. It is also what they
will measure (i.e., what pollutant(s) they measure) and what were the data
at these locations before the trial began – either averaged or on a stated
date.

In addition are there any stated County Council targets that would
indicate that the trial was a success on these counts.

 

Please find attached document titled, ‘East Oxford LTN sensors and data
analysis methodology.pdf’.  A response to your request which is the
information we are able to supply having previously been unable to satisfy
20002 due to the amount of work involved.

 

 

Internal review

If you are dissatisfied with the service or response to your request, you
can ask for an internal review as follows:

 

• Contact the Freedom of Information team in Customers and
Organisational Development:  [1][Oxfordshire County Council request email] 
• Write to the Freedom of Information team at the FREEPOST address:

Freedom of Information Team
Oxfordshire County Council
FREEPOST RTLL-ECKS-GLUA
Oxford OX1 1YA

 

If you remain dissatisfied with the handling of your request or complaint,
you have a right to appeal to the Information Commissioner at:

The Information Commissioner's Office,

Wycliffe House,

Water Lane,

Wilmslow,

Cheshire,

SK9 5AF

Telephone: 0303 123 1113

Website: [2]www.ico.gov.uk

 

Please let me know if you have further enquiries. I would be grateful if
you could use the reference number given at the top of this email.

 

Yours sincerely,

 

Kate Tiernan

Project Manager

Active Travel Team OCC

Oxfordshire County Council

Email: [3][email address]

[4]www.oxfordshire.gov.uk

 

This email, including attachments, may contain confidential information.
If you have received it in error, please notify the sender by reply and
delete it immediately. Views expressed by the sender may not be those of
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Dear Oxfordshire County Council,

I would be grateful if you could offer me guidance into how I could best reframe the request in order to obtain as much of the information as possible, while bringing it below the cost limit.
As you may be aware, Section 16 of the FOI Code of Practice (https://www.gov.uk/government/publicatio...) advises that bodies should 'provide advice and assistance, so far as it would be reasonable to expect the authority to do so' and ICO guidance (https://ico.org.uk/media/for-organisatio...) interprets this as a suggestion that the authority should provide suggestions of this nature.

Please also note that you previously provided me with an earlier version of the data I am asking for, in FOI 19564 EIR. This data was the underlying data, which was then summarised in the Emergency Active Travel Tranche 1: Cowley LTN Evaluation report, included in the 24 February 2022 Cabinet member for Highways Management meeting document pack. Given that you have already provided me with one version of this data set without any problems, I cannot see why you cannot provide me with its updated equivalent, produced to support an update of the same report, in relation to the same matter, for a Cabinet meeting decision taken later in the year than initially planned (i.e. OCC cabinet in July)

A substantive element of my request is effectively, therefore, "please send me the updated version of the spreadsheets that already exist, which undertook the analysis you said you've undertaken, the finding of which have already been summarised, in a report you've already published". If these updated excel spreadsheets exist, please send them to me. If they don't exist, please confirm this also.

Yours faithfully,

Richard Parnham

FOI Team, Oxfordshire County Council

This is an automated response and confirmation that we have received your
email. We will aim to respond to you within the next three working days.  

 

Due to an unprecedented volume of Freedom of Information Requests
currently, it is likely that some requests may go beyond the 20 working
days, we are working as hard as possible to respond in a timely manner. 

 

Our office hours are 08.30-17.00 Monday – Thursday and 08.30-16.00 on
Friday. We are closed Saturdays, Sundays and Bank Holidays. 

 

Kind regards

FOI Team

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FOI - E&E, Oxfordshire County Council

1 Atodiad

Dear Mr Parnham,

 

Please find attached our response to your Environmental Information
Request. 

 

Kind Regards

Renata Malinowski

 

Freedom of Information Support Officer

Customer and Culture

Joint Commissioning and E&E FOIs

Oxfordshire County Council

Email:  [1][email address] and
[2]FOI-E&[email address]

 

 

 

This email, including attachments, may contain confidential information.
If you have received it in error, please notify the sender by reply and
delete it immediately. Views expressed by the sender may not be those of
Oxfordshire County Council. Council emails are subject to the Freedom of
Information Act 2000. [3]email disclaimer. For information about how
Oxfordshire County Council manages your personal information please see
our [4]Privacy Notice.

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FOI - E&E, Oxfordshire County Council

1 Atodiad

Dear Mr Parnham,

 

Further to our response to 20176 EIR, would you be availability for the
F2F meeting at County Hall.  Unfortunately Aron is now unavailable on the
2^nd September as previously stated, but have listed alternative dates and
times for the meeting, which hopefully will be acceptable for you:

 

 1. 8^th September, Thursday, 2pm – 3pm ; and
 2. 9^th September, Friday, 11am – 12pm

 

 

Kind regards

Renata

 

 

Renata Malinowski

Freedom of Information Support Officer

 

Voice of the Customer Team

Customers and Organisational Development

 

Oxfordshire County Council

Email:  [1]FOI-E&[email address]

[2]www.oxfordshire.gov.uk

 

 

This email, including attachments, may contain confidential information.
If you have received it in error, please notify the sender by reply and
delete it immediately. Views expressed by the sender may not be those of
Oxfordshire County Council. Council emails are subject to the Freedom of
Information Act 2000. [3]email disclaimer. For information about how
Oxfordshire County Council manages your personal information please see
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Dear Oxfordshire County Council,

I replied by email to your earlier message on 26 August to your '[email address]' email address, quoting this reference number, but did not get a reply.

I have therefore just sent another email to the same email address, which contains the message below. Please reply via the email address I sent you rather than via this message, which is hosted on the public domain "whatdotheyknow.com".

___

Further to your response on 31 August 2022, I can confirm my availability on 9 th September, Friday, 11am – 12pm – so long as the meeting is via Zoom / teams / phone etc, rather than in person. I am at work at that time, so can only spare limited time off work for a virtual meeting. Please let me know if that will be possible.

Please also confirm the receipt of this email.

Yours sincerely

Richard Parnham

Malinowski, Renata - Oxfordshire County Council, Oxfordshire County Council

Dear Mr Parnham,

 

Thank you for getting back to us.  Here is a link to the Microsoft Teams
meeting for Friday 09 September at 11:00 – 12:00.

 

Kind regards

Renata

 

 

Renata Malinowski

Freedom of Information Support Officer

 

Voice of the Customer Team

Customers and Organisational Development

 

Oxfordshire County Council

Email:  [1]FOI-E&[email address]

[2]www.oxfordshire.gov.uk

 

 

 

 

________________________________________________________________________________

Microsoft Teams meeting

Join on your computer or mobile app

[3]Click here to join the meeting

Meeting ID: 374 828 519 262
Passcode: DcGzKE

[4]Download Teams | [5]Join on the web

Please be aware that this meeting may be recorded or archived for
monitoring of appropriate use. All conversations and content of the
meeting should be kept to a work related nature. A copy of OCC’s privacy
notice can be viewed using the Legal link below.

[6]Learn More | [7]Meeting options | [8]Legal

dangos adrannau a ddyfynnir

Dear Malinowski, Renata - Oxfordshire County Council,

Now that we have had a meeting to discuss my data requirements regarding the updated Cowley LTN report , which are far less onerous than you initially feared, please let me know when I can expect the data requested.

Yours sincerely,

Richard Parnham

Dear Oxfordshire County Council,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Oxfordshire County Council's handling of my FOI request 'Cowley LTN - July evaluation data'.

We have met to discuss my request, so you can understand that it was much more limited in scope than you first believe. However, no data has been provided to me since our meeting. Please do so now.

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/c...

Yours faithfully,

Richard Parnham

FOI - E&E, Oxfordshire County Council

1 Atodiad

Our reference: 20176 EIR IR

 

Dear Mr Parnham,

 

In accordance with the council's Freedom of Information policy, I will
arrange for an internal review of your request to be undertaken.

 

The review will be undertaken by a manager not involved in the original
handling of your request. In line with guidance from the Information
Commissioner’s Office, we will aim to provide a full response within 20
working days beginning the day your complaint was received. This means you
will receive a response by 01 November 2022.

 

Kind regards,

Renata

 

 

Renata Malinowski

Freedom of Information Support Officer

 

Voice of the Customer Team

Customers and Organisational Development

 

Oxfordshire County Council

Email:  [1]FOI-E&[email address]

[2]www.oxfordshire.gov.uk

 

 

 

 

 

 

Save money and paper - do you really need to print this email.

 

 

This email, including attachments, may contain confidential information.
If you have received it in error, please notify the sender by reply and
delete it immediately. Views expressed by the sender may not be those of
Oxfordshire County Council. Council emails are subject to the Freedom of
Information Act 2000. [3]email disclaimer. For information about how
Oxfordshire County Council manages your personal information please see
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FOI - E&E, Oxfordshire County Council

2 Atodiad

Our reference: 20176 EIR IR

 

 

Dear Mr Parnham,

 

Thank you for agreeing to meet with Council officers to discuss the
parameters of your request and for your follow up email dated 4 October
2022.  As you indicated that you were not satisfied with the initial
response made by the County Council, the issue has been referred to me to
conduct an internal review.

 

My investigation

 

I have completed the internal review and have looked at the whole request
afresh. I have also looked at how the original response was handled.  On
that latter point, I can see that we replied within the statutory
timeframe. 

 

In your initial request you asked for the following information:

 

“Please provide me with the underlying data that forms the key elements of
the Emergency Active Travel Tranche 1: Cowley LTN Evaluation report (final
version), which was included in the 19 July 2022 OCC Cabinet meeting
document pack.

 

Please note: this is an update of an early request, where I previously
requested the data that underlay the earlier version of this evaluation
report, which was published in February 2022. If no new underlying data
has been produced for the July 2022 cabinet meeting report - i.e. no new
analysis has been undertaken since the February report - I do not need to
the same data, that you previously sent me, again. I only need to see the
new / updated analysis.

 

I specifically want:

 

The vivacity Labs (?) data that allowed for the comparison on road usage
on the LTN boundary roads and the LTN area (both "control" and LTN areas);

 

Journey Time data collected via INRIX;

 

the bus time data provided by Stagecoach;

 

The Air quality data collected provided by Oxford City Council until April
2022: if there was an email debate between officials / councillors at the
two councils regarding whether or not this data should be used in the
final report (the data for 2022 was not used, ultimately), I would like to
be provided with that email conversation conversation chain too as part of
this request.

 

The emergency service response time data (including any briefing notes,
insights, offered to explain assumptions made in the simulation provided
by South Central Ambulance Service).

 

Please ideally provide me with the numerical data at its "cleanest" - i.e.
consolidated, cleaned and reviewed - but just before the various tables
and graphs that are included in the report are generated from it. That is,
I ideally want to see the data that underlies the graphs, to avoid me
having to process that data myself to generate essentially the same graphs
and tables. Only if that is not possible would I be prepared to receive
the raw data, and undertake my own analysis of it.

 

Please contact me if you have any have further enquiries about my
request”.

 

In its initial response the Council applied Regulation 12(4)(b)
Environmental Information Regulations 2004 (manifestly unreasonable) to
withhold the requested information, as at the time the Council understood
your request to be wider in scope. Having met with you to discuss your
request, the Council can now provide the following information.

 

Re South Central Ambulance Service:

 

We do not hold the raw data for this – only the analysis was shared with
the Council for the preliminary report. The analysis was not updated for
the final report.

 

Re bus times:

 

For this additional period, data was not obtained directly from
Stagecoach, instead it was obtained from Bus Open Data Services (BODS). An
explanation for this change in source is given in Emergency Active Travel
Tranche 1:Cowley LTN Evaluation report, page 65. BODS is publicly
available data that can be accessed at this address
([1]https://www.gov.uk/government/collection...).

 

Re air quality data:

 

Air quality data is provided by Oxford City Council Environment Department
and the data used analysed for the final report can be found on the
publicly available website [2]Air Quality Annual Status Reports | Oxford
City Council.

 

Unlike for the preliminary report, the air quality analysis in the final
report was performed using air quality datasets that were fully ratified
(i.e. bias adjusted and annualised), as per LAQM TG16 requirements. This
is a process which is applied annually to air quality diffusion tube data
for a full calendar year and published late in the following spring.
Monthly data obtained for the period January-April 2022 was therefore not
considered in this final air quality analysis of the air quality impacts
of the Cowley LTNs.

 

 

Re Vivacity Lab camera data:

 

Please find attached the data, which is provided in 2 files:

 

 1. Traffic counts within LTN in file – Cowley_LTN traffic counts bymode
counts diff
 2. Traffic counts on boundary routes in file – Cowley_LTN BoundaryRd
traffic counts bymode percentage diff

 

The underlying data may be found on the appropriate tabs in the
spreadsheets.

 

 

Re Intrix and Strava data

 

The Council is withholding the information requested as it considers the
Inrix and Strava data falls within the exception contained in Regulation
12(5)(e) of the Environmental Information Regulations 2004 (EIR).

 

Regulation 12(5)(e) states: -

 

12 (5) For the purposes of paragraph (1) (a), a public authority may
refuse to disclose information to the extent that its disclosure would
adversely affect –

(e) the confidentiality of commercial or industrial information where such
confidentiality is provided by law to protect a legitimate economic
interest”.

 

The exception is engaged because this is information is:

 

• commercial in nature;
• protected by law through the common law of confidence (as it is not
trivial and has not been released into the public domain) as well as
through the contractual obligations of confidence;
• The confidentiality is protecting a legitimate economic interest; and
• The confidentiality would be adversely affected by disclosure.

 

The Council has entered into contractual obligations with the commercial
providers of these data sets not to share the raw data with third parties,
due to commercial sensitivity.

 

The Council was obliged to consider the Public Interest Test (PIT); in
doing so, it reached the conclusion that it was in the public interest to
maintain the exception under Regulation 12(5)(e) and withhold the
information. The following arguments were considered as part of the PIT:

 

Factors for disclosure

 

 1. There is a presumption in favour of disclosure under the EIR;
 2. Releasing this information may promote transparency and increase
public awareness of issues of an environmental nature and in the
decisions the Council has made; and
 3. There is a considerable public interest in this matter.

 

Factors against disclosure

 

 1. The likelihood of commercial damage being caused to third parties
through a disclosure of information they consider commercially
sensitive would adversely affect the relationship between the Council
and third parties and would break contractual obligations with these
entities.
 2. Disclosure of this information would be detrimental to the ability to
build a strong partnership with third parties to the benefit of the
provision of the services and the achievement of improvements in the
interests of the taxpayers.
 3. It is in the interest of the Oxfordshire taxpayer that the Council’s
contractors remain commercially viable businesses, so it is in a
position to provide the contracted services over a long term.

 

In light of the above, the Council has decided to withhold the disclosure
of this information.

 

I hope this now satisfies your request

 

 

The Information Commissioner

 

I trust that this information now satisfies your request.  However, if you
remain dissatisfied with the handling of your request or complaint, you
have a right to appeal to the Information Commissioner at:

 

The Information Commissioner's Office,

Wycliffe House,

Water Lane,

Wilmslow,

Cheshire, SK9 5AF.

Telephone: 0303 123 1113

Website: [3]https://ico.org.uk/

 

Yours sincerely

 

Aron Wisdom

Programme Lead

Transport and Infrastructure

Oxfordshire County Council

Email: [4][email address]

[5]www.oxfordshire.gov.uuk

 

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Oxfordshire County Council. Council emails are subject to the Freedom of
Information Act 2000. [6]email disclaimer. For information about how
Oxfordshire County Council manages your personal information please see
our [7]Privacy Notice.

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