COVID Winter Grant Scheme

David Butterfield made this Rhyddid Gwybodaeth request to Stoke on Trent City Council

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Roedd y cais yn llwyddiannus.

David Butterfield

1. How did you distribute the COVID Winter Grant to vulnerable families, i.e. cash, food parcels or retail supermarket vouchers?
2. Did you use this grant to distribute financial support to families of children eligible for free school meals?
3. How many children were eligible for Free School Meals and how many children claimed financial support via the grant scheme?
4. Did you use the grant to distribute support to other vulnerable families / individuals and if so, which groups, i.e. homeless etc.?
5. If using supermarket vouchers
(a) which supplier(s) did you use to distribute the vouchers?
(b) how did you choose a supplier?
(c) what were your top 3 mandatory requirements for the service?
(d) did you coordinate the ordering to all beneficiaries/recipients, or was access delegated to schools to administer and order?
(e) did you enter into a direct contract with the supplier or call off via a framework?
(f) when does your contract end?
6. Following Government's extension of the COVID Winter Grant, will you continue to fund Free School Meal vouchers in May half-term and summer holidays?
7. Which role(s) and job functions manage the contract for this service?

Stoke on Trent City Council

1 Atodiad

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Dear Mr Butterfield

 

Your request for information ref: SOT-102452

 

Thank you for your request for information about the covid winter grant. 
Your request was received by the Information Rights Team on 22 April
2021.  This is being dealt with under the terms of the appropriate
Information Rights legislation.

 

In some circumstances we may charge for information.  If there is a charge
we will let you know, as you will be required to pay this before we deal
with your request.

 

Some information does not have to be released under this legislation.  We
will check the information you have asked for and send you as much as
possible.  If another person or organisation is named in the information,
we may have to ask their opinion before we decide what we can give you.

 

You should expect to receive a response to your request on or before 21
May 2021 in line with the legislation's 20 working day statutory deadline.

 

For your information we may publish the response to your request on our
City Council's website, which can be found at the following address:
[1]www.stoke.gov.uk.

 

If you have any queries about this email please do not hesitate to contact
us.

 

You can find details of how we handle your personal information by
visiting [2]www.stoke.gov.uk/dataprotection

 

Yours sincerely

 

Information Rights Team

 

Information Rights

Floor 2 Civic Centre Glebe Street

Stoke-on-Trent ST4 1HH

City of Stoke-on-Trent 

t 01782 232853, 01782 233020, 01782 233732, 01782 235965

e [3][Stoke on Trent City Council request email]

Winner – UK Housing Awards Council of the Year 2019

Stoke-on-Trent City Council is a Fostering Friendly employer. Being a
foster carer is truly life changing. If you have a spare room and spare
time, even as little as one weekend a month, you can make a real
difference to a child’s life. Fostering for Stoke-on-Trent City Council
offers a rewarding career with comprehensive training and guidance. Click
here for more information. For more information about becoming a Fostering
Friendly employer please click here.

link for the first Click here  -
[4]https://www.stoke.gov.uk/info/20044/fost...

link for the second click here -
[5]https://www.thefosteringnetwork.org.uk/g...

Manage your council tax online and sign up for paperless billing with our
new online account at [6]www.stoke.gov.uk/onlineaccount - and access it
using the MyStoke app, putting fly-tipping, and litter reporting in your
hands at the touch of a button. Available in the [7]App Store and on
[8]Google Play

dangos adrannau a ddyfynnir

 

References

Visible links
1. http://www.stoke.gov.uk/
2. http://www.stoke.gov.uk/dataprotection
3. mailto:[Stoke on Trent City Council request email]
4. https://www.stoke.gov.uk/info/20044/fost...
5. https://www.thefosteringnetwork.org.uk/g...
6. http://www.stoke.gov.uk/onlineaccount
7. https://itunes.apple.com/us/app/my-stoke...
8. https://play.google.com/store/apps/detai...

FOI, Stoke on Trent City Council

1 Atodiad

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Dear Mr Butterfield

 

Your request for information ref. SOT-102452 about the distribution of the
Covid winter grant to vulnerable families

 

We have now considered your request and a copy of the information is
attached below.

 

The information supplied may be used for domestic or journalistic
purposes. Its use for commercial gain including issuing to the public,
social media or computer blogs may be subject to the issue of a licence
under the Reuse of Public Sector Information Regulations 2015.

 

 1. How did you distribute the COVID Winter Grant to vulnerable families,
i.e. cash, food parcels or retail supermarket vouchers?

 

Response: The funding was utilised to support the following projects in
the city:

 

o Food Vouchers for children entitled to free school meals and/or with
an Education and health care plan in place for Christmas, February
half term and Easter holiday
o Food vouchers for eligible preschool children, care leavers (Christmas
only) and children with an Education and Health Care Plan issued by
Stoke-on-Trent City Council educated in schools outside the city
during the Christmas, February half term and Easter holidays
o Community grant funding to support local charities and community
groups providing food and essential supplies
o A white goods scheme providing appliances to vulnerable households in
the city
o Service charge payments to support homeless hostel residents at risk
of eviction
o Food provision for homeless households living in hotels and temporary
accommodation
o Translation of information about grant support into other languages in
use in the city
o The Hubb Pot Scheme providing 150 slow cookers, recipe cards and
ingredients (12 week programme) for households with children
o A van to support deliveries and mobile service for the YMCA pantry
o Purchase of temporary heaters
o Provision of fuel vouchers and fuel bill payments

 

 2. Did you use this grant to distribute financial support to families of
children eligible for free school meals?

 

Response: Primarily we provided food vouchers so that the money was spent
on essential items. We provided payments direct hostels to cover food and
essentials for homeless individuals and families and to utility companies
to help pay fuel debts to ensure families continued to receive supplies
over Winter / Spring.

 

 3. How many children were eligible for Free School Meals and how many
children claimed financial support via the grant scheme?

 

Response: Over Christmas and February half term circa 30,700 food vouchers
were issued. As well as issuing vouchers for children on free school meals
we also issued them for other groups including children with an Education
and Health Care plan in place, eligible pre-school children and care
leavers (Christmas only).

 

The October census data provided by schools indicated that the number of
children in the city on free school meals at that time was 12,375.

 

In addition, other projects listed in response to question one provided
support to households with children.

 

 4. Did you use the grant to distribute support to other vulnerable
families / individuals and if so, which groups, i.e. homeless etc.?

 

Response: Please see response to question one above for full list of
projects.

 

 5. If using supermarket vouchers

 

 a. which supplier(s) did you use to distribute the vouchers?

 

Response: Wonde Limited

 

 b. how did you choose a supplier?

 

Response: The supplier was approved by the Council’s Gold Command Group
working to address the impact of Covid19. The supplier was selected based
on availability to deliver in the city, existing use of the company by
schools (84 out of 92 schools already had Wonde Information Management
Systems that already held the FSM pupil and families information) and the
choice of supermarkets available including discount supermarkets such as
Aldi, which included value offer. The system was also without any cost to
the Council or Schools so all the money went to families and no commission
paid directly by the Council, School or Families.

 

 c. what were your top 3 mandatory requirements for the service?

 

Response: Please see response to (b) above.

 

 d. did you coordinate the ordering to all beneficiaries/recipients, or
was access delegated to schools to administer and order?

 

Response: Schools administered and ordered vouchers for children in
school. The Council issued vouchers for other groups supported.

 

 e. did you enter into a direct contract with the supplier or call off via
a framework?

 

Response: Contract was awarded compliant with PCRs as the extreme urgency
to setup the scheme 3 weeks before Christmas. A data processing agreement
was also signed.

 

 f. when does your contract end?

 

Response: The contract was initially to 31^st March but has had to be
extended to cover the Easter and May School Holidays as the DWP have
announced extensions to the scheme.

 

 6. Following Government's extension of the COVID Winter Grant, will you
continue to fund Free School Meal vouchers in May half-term and summer
holidays?

 

Response: This is currently under consideration.

 

 7. Which role(s) and job functions manage the contract for this service?

 

Response: Delivery of this grant and associated projects is supported by
Council staff from Housing Services, Children’s Services, Leisure Services
and Adult Social Care. Support has been co-ordinated through the Council’s
working group for provision of support to people classed as Clinically
Extremely Vulnerable to Covid19.

 

If you are unhappy with the service you have received in relation to your
request and wish to make a complaint or request a review of our decision,
you should write to: The Information Rights Manager, Information Rights
Team, Stoke-on-Trent City Council, Floor 2, Civic Centre, Glebe Street,
ST4 1HH, or email [1][Stoke on Trent City Council request email].

 

If, after contacting us, you are not content with the outcome, you may ask
the Information Commissioner for a decision. Before doing this, please see
the following link for guidance from the Information Commissioner relating
to how to use your information rights responsibly and effectively, to
enable you to gain the best outcome from the process -
[2]http://ico.org.uk/for_the_public.

 

Generally, the Information Commissioner cannot make a decision unless you
have already used our internal review procedure. The Information
Commissioner can be contacted at: The Information Commissioner’s Office,
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, tel: 0303 123
1113 or you can visit their website at
[3]https://ico.org.uk/make-a-complaint/

 

You can find details of how we handle your personal information by
visiting [4]www.stoke.gov.uk/dataprotection

Yours sincerely

 

Information Rights Team

 

Information Rights

City of Stoke-on-Trent

Floor 2 Civic Centre Glebe Street Stoke-on-Trent ST4 1HH

T: 01782 232853, 01782 233020, 01782 233732, 01782 235965

E: [5][Stoke on Trent City Council request email]

 

 

Request

 

1. How did you distribute the COVID Winter Grant to vulnerable families,
i.e. cash, food parcels or retail supermarket vouchers?

2. Did you use this grant to distribute financial support to families of
children eligible for free school meals?

3. How many children were eligible for Free School Meals and how many
children claimed financial support via the grant scheme?

4. Did you use the grant to distribute support to other vulnerable
families / individuals and if so, which groups, i.e. homeless etc.?

5. If using supermarket vouchers

(a) which supplier(s) did you use to distribute the vouchers?

(b) how did you choose a supplier?

(c) what were your top 3 mandatory requirements for the service?

(d) did you coordinate the ordering to all beneficiaries/recipients, or
was access delegated to schools to administer and order?

(e) did you enter into a direct contract with the supplier or call off via
a framework?

(f) when does your contract end?

6. Following Government's extension of the COVID Winter Grant, will you
continue to fund Free School Meal vouchers in May half-term and summer
holidays?

7. Which role(s) and job functions manage the contract for this service?

 

 

Winner – UK Housing Awards Council of the Year 2019

Stoke-on-Trent City Council is a Fostering Friendly employer. Being a
foster carer is truly life changing. If you have a spare room and spare
time, even as little as one weekend a month, you can make a real
difference to a child’s life. Fostering for Stoke-on-Trent City Council
offers a rewarding career with comprehensive training and guidance. Click
here for more information. For more information about becoming a Fostering
Friendly employer please click here.

link for the first Click here  -
[6]https://www.stoke.gov.uk/info/20044/fost...

link for the second click here -
[7]https://www.thefosteringnetwork.org.uk/g...

Manage your council tax online and sign up for paperless billing with our
new online account at [8]www.stoke.gov.uk/onlineaccount - and access it
using the MyStoke app, putting fly-tipping, and litter reporting in your
hands at the touch of a button. Available in the [9]App Store and on
[10]Google Play

dangos adrannau a ddyfynnir

 

References

Visible links
1. mailto:[Stoke on Trent City Council request email]
2. https://ico.org.uk/for_the_public
3. https://ico.org.uk/make-a-complaint/
4. http://www.stoke.gov.uk/dataprotection
5. mailto:[Stoke on Trent City Council request email]
6. https://www.stoke.gov.uk/info/20044/fost...
7. https://www.thefosteringnetwork.org.uk/g...
8. http://www.stoke.gov.uk/onlineaccount
9. https://itunes.apple.com/us/app/my-stoke...
10. https://play.google.com/store/apps/detai...

David Butterfield

Information Rights Team

Hello,

Thank you for your response today which is hugely appreciated.

Best regards,

David Butterfield
Managing Director