Costs for polling stations

Roedd y cais yn rhannol lwyddiannus.

Dear Kirklees Borough Council,

Please provide details of the locations and hire costs for polling stations used for local, European and general elections

Please provide this per site if this is not possible a range per ward detailing Lowest, Average and Highest per ward and the number of polling stations in the ward.

Yours faithfully,

Chris Storey

Freedom Info, Kirklees Borough Council

Dear Mr Storey

RE: 20517 - location and costs of polling stations

I confirm receipt of your information request and that we are dealing with this and will respond to you in due course.

The Freedom of Information Act 2000 and Environmental Information Regulations 2004 allow up to 20 working days for responding to information requests.

If you are not content with the handling of your request, you have the right to ask for an internal review. Requests for internal reviews should be addressed to the Monitoring Officer, 1st Floor, Civic Centre 3, Market Street, Huddersfield HD1 2EY. Alternatively, you can send an email to: [email address].

Please remember to quote the reference number above in any future communications.

If you are not content with the outcome of any review you have the right under section 50 of the 2000 Act to apply to the Information Commissioner for a decision as to whether your request for information has been dealt with in accordance with the requirements of the Act. The Information Commissioner’s website is at www.ico.org.uk and gives more information about the role and duties of the Commissioner. The Information Commissioner can be contacted at: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

Regards

Information Governance Team
The Democracy Service
Telephone: 01484 221000 (voice activated switchboard – please ask for Freedom of Information)

For more information about how we deal with your personal data, see www.kirklees.gov.uk/privacy

dangos adrannau a ddyfynnir

Freedom Info, Kirklees Borough Council

Dear Mr Storey

 

20517 - location and costs of polling stations

 

I am writing in response to your I am writing in response to your request
dated 2^nd September, 2019.  This has been dealt with under the Freedom of
Information Act 2000.

 

The Freedom of Information Act does not list any person appointed under
the Representation of the People Act 1983.   It follows that the Electoral
Registration Officer, Returning Officer or any other person appointed
under the Act are not subject to the provisions of the Freedom of
Information Act.   Accordingly I can confirm that the Council, in so far
as it holds information as a result of the support it provides to the
Returning Officer, does not hold this information for the purposes of
section 3(2)(a) of the Freedom of Information Act.

 

Nevertheless, the following information can be provided:

 

The Acting Returning Officer provides 194 polling stations in the Kirklees
voting area for the conduct of an election.  When making decisions on the
most suitable building to be used as a polling station for each polling
district, the Acting Returning Officer takes account of a number of
factors.  These factors include: the size of the room to be used as a
polling station, whether the room/building has disabled access, parking
facilities and the geographical location of the building within the
polling district in relation to the main residential area.       

 

The actual buildings used as polling stations vary from one election to
another, depending on the availability of existing polling stations once
an election is called.  The types of buildings used are: churches,
libraries, community centres, village halls, civic halls, schools and
temporary portacabins etc.  A temporary unit is used as a last resort
where there are no other suitable buildings in the polling district.

                                                                                                                                                    

The costs for the use of each building depends on the type of building
which is used.  For a private building a hire fee is charged by the
booking contact.  Where a local authority building is used, only the cost
of heating, lighting and the use of a caretaker may be paid by the Acting
Returning Officer for the use of a building in connection with an
election.  For schools, the amount paid in Kirklees is calculated on a
six-hour caretaker rate, together with the marginal energy costs for the
use of each building.  The marginal energy rate varies from school to
school.  There is a winter and summer rate, depending on the time of year
when the election is held.  The number of hours paid in terms of the
marginal energy rate is 15.5 hours if the school is closed and 4 hours if
the school remains open on polling day.

 

If you are not content with the handling of your request, you have the
right to ask for an internal review.  Requests for internal reviews should
be submitted within 2 months of the date of receipt of the response to
your original request and should be addressed to the Monitoring Officer,
1^st Floor, Civic Centre 3, Market Street, Huddersfield HD1 2EY. 
Alternatively, you can send an email to:
[1][email address]. 

 

Please remember to quote the reference number above in any future
communications.

 

If you are not content with the outcome of any review you have the right
under section 50 of the 2000 Act to apply to the Information Commissioner
for a decision as to whether your request for information has been dealt
with in accordance with the requirements of the Act.  The Information
Commissioner’s website is at [2]www.ico.org.uk and gives more information
about the role and duties of the Commissioner.  The Information
Commissioner can be contacted at: Information Commissioner’s Office,
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

 

Yours sincerely

 

Information Governance Team

The Democracy Service

Telephone: 01484 221000 (voice activated switchboard – please ask for
Freedom of Information)

 

For more information about how we deal with your personal data, see
[3]www.kirklees.gov.uk/privacy

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References

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2. http://www.ico.org.uk/
3. http://www.kirklees.gov.uk/privacy
4. http://www.kirklees.gov.uk/
5. https://www.kirklees.gov.uk/
6. http://www.kirkleestogether.co.uk/
7. http://www.kirklees.gov.uk/stayconnected
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Dear Freedom Info,

Maybe I should clarify my request?

Can you tell me to which organisations and in each case, how much, was paid **by Kirklees council** on behalf of the returning officer, for the use of venues for election purposes in the last full financial year?

Yours sincerely,

Chris Storey

Freedom Info, Kirklees Borough Council

Hello

Re: 20517 - location and costs of polling stations

Thank you for your email. I confirm that I have sent your further question to the relevant service and I will respond to you as soon as possible.

Yours sincerely

Information Governance Team

dangos adrannau a ddyfynnir

Freedom Info, Kirklees Borough Council

2 Atodiad

Dear Mr Storey

 

FoI 20517 - location and costs of polling stations

 

We have received the following clarification for your request:

 

As the request refers to local, European and general elections ‘in the
last full financial year’ and the last European Election was held this
year, it is assumed that the information required is for the last twelve
months.

 

The Freedom of Information Act does not list any person appointed under
the Representation of the People Act 1983.   It follows that the
Electoral  Registration Officer, Returning Officer or any other person
appointed  under the Act are not subject to the provisions of the Freedom
of  Information Act.   Accordingly I can confirm that the Council, in so
far as it holds information as a result of the support it provides to the
Returning Officer, does not hold this information for the purposes of
section 3(2)(a) of the Freedom of Information Act.

 

Nevertheless, the Returning Officer has provided the following information
outside of the Act:

 

During the last twelve months Kirklees have held District Council
Elections on Thursday 2 May 2019 and a European Parliamentary Election on
Thursday 23 May 2019.

 

A full list of polling stations for each election is attached.  There were
two changes to polling stations from elections held on Thursday 2 May to
Thursday 23 May, due to lack of availability of buildings.  These were BBG
Academy – polling station number 7 (there is no other suitable building in
this polling district therefore a temporary portacabin was the only
possible option) and Church of Christ the King – polling station 145/146
(moved to Battyeford J & I School due to unavailability).

 

In terms of costs the Returning Officer can confirm the information below
as follows:

 

·         District Council Election – Thursday 2 May 2019

 

Permanent buildings – £36,505.81 (gross)

Temporary polling stations - £20,310.38 (gross)

 

·         European Parliamentary Election – Thursday 23 May 2019

                                          

Permanent buildings - £36,755.78 (gross)

Temporary polling stations - £21, 944.78 (gross)

 

The Returning Officer has declined to provide the breakdown of costs for
each organisation as they believe this to be commercially sensitive
because disclosure of this information into the public domain would be
likely to increase hire charges in future.

 

If you are not content with the handling of your request, you have the
right to ask for an internal review.  Requests for internal reviews should
be submitted within 2 months of the date of receipt of the response to
your original request and should be addressed to the Monitoring Officer,
1^st Floor, Civic Centre 3, Market Street, Huddersfield HD1 2EY. 
Alternatively, you can send an email to:
[1][email address]. 

 

Please remember to quote the reference number above in any future
communications.

 

If you are not content with the outcome of any review you have the right
under section 50 of the 2000 Act to apply to the Information Commissioner
for a decision as to whether your request for information has been dealt
with in accordance with the requirements of the Act.  The Information
Commissioner’s website is at [2]www.ico.org.uk and gives more information
about the role and duties of the Commissioner.  The Information
Commissioner can be contacted at: Information Commissioner’s Office,
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

 

Yours sincerely

 

Information Governance Team

The Democracy Service

Telephone: 01484 221000 (voice activated switchboard – please ask for
Freedom of Information)

 

For more information about how we deal with your personal data, see
[3]www.kirklees.gov.uk/privacy

 

 

[4][IMG]

[5]Website | [6]News | [7]Email Updates | [8]Facebook | [9]Twitter

This email and any attachments are confidential. If you have received this
email in error – please notify the sender immediately, delete it from your
system, and do not use, copy or disclose the information in any way.
Kirklees Council monitors all emails sent or received.

References

Visible links
1. mailto:[email address]
2. http://www.ico.org.uk/
3. http://www.kirklees.gov.uk/privacy
4. http://www.kirklees.gov.uk/
5. https://www.kirklees.gov.uk/
6. http://www.kirkleestogether.co.uk/
7. http://www.kirklees.gov.uk/stayconnected
8. https://www.facebook.com/liveinkirklees
9. https://twitter.com/KirkleesCouncil