Correspondence with government on Cecil Rhodes statue

MK made this Rhyddid Gwybodaeth request to Oxford City Council

Automatic anti-spam measures are in place for this older request. Please let us know if a further response is expected or if you are having trouble responding.

Oxford City Council Nid oedd gan y wybodaeth y gofynnwyd amdani.

Dear Oxford City Council,

I am writing to you under the Freedom of Information Act 2000 to request the following information:

1. Any correspondence between members of Oxford City Council and representatives of a government department or ministry that makes reference to the Cecil Rhodes statue of Oriel College between June 2020 to the present day.

Correspondence refers to emails, letters, minutes of meetings held, or recordings of phone calls or meetings held.

'Representatives of a government department or ministry' can include government ministers, special advisors to government ministers, civil servants, or anyone else involved in the running of a department. Please note this refers specifically to central government departments e.g. Ministry of Housing, Communities and Local Government or Department for Digital, Culture, Media and Sport.

Please provide the information in an electronic form.

If this request is unclear, I would be grateful if you could contact me as I understand that under the Act, you are required to advise and assist requesters.

If any information is redacted or cannot be provided, can you please explain under which exemption(s) of the Freedom of Information Act this action has been taken.

I understand that you are required to respond to my request within the 20 working days after you receive this letter. I would be grateful if you could confirm via email that you have received this request.

Thank you for your time and I look forward to your response.

Yours faithfully,

Matthew Kayanja

freedomofinformation, Oxford City Council

Dear Matthew Kayanja,
 
Oxford City Council – Reference:9886
 
Thank you for your email below.  Your request was received on 15th
February 2021 and you will be sent a response within 20 working days (of
receipt) in accordance with the Freedom of Information Act 2000/
Environmental Information Regulations 2004 (EIR), subject to the
information not being exempt or containing reference to a third party.
 
The Information Commissioner’s Office (ICO) recognises the unprecedented
challenges all are facing during the coronavirus (COVID-19) pandemic.
 
In particular they understand that resources, whether they are finances or
people, may be diverted away from usual compliance or information rights
work. Whilst the ICO can’t extend statutory timescales, they will not be
penalising public authorities for prioritising other areas or adapting
their usual approach during this extraordinary period.
 
Therefore while the Council will make every effort to comply with the
Statutory Requirements you may experience understandable delays when
making information rights requests during the pandemic.
 
Yours sincerely
 
Kathryn Winfield
Information Governance Requests Officer
 
Kathryn Winfield | Information Governance Requests Officer | Oxford City
Council | Law and Governance | St. Aldate's Chambers | Oxford | OX1 1DS |
Email: [email address] | T: 01865 252007
My working days are Mondays, Tuesdays and Wednesdays
 
Stop the virus from spreading. Keep Oxford safe.
Follow the guidance: Clean hands. Wear a face mask. Keep your distance.
Get tested if you have symptoms.
 
 
 
 

dangos adrannau a ddyfynnir

freedomofinformation, Oxford City Council

Dear Matthew Kayanja,
 
Oxford City Council – Reference:9886
 
Further to the email below, I am writing to let you know that the
Authority requires further information. . Section 1. (3) (a) of the FOIA
provides that
 
“Where a public authority -
 
(a) reasonably requires further information in order to identify and
locate the information requested, and
(b) has informed the applicant of that requirement,
 
the authority is not obliged to comply with subsection (1) unless it is
supplied with that further information.”
 
You have requested information
 
1. Any correspondence between members of Oxford City Council and
representatives of a government department or ministry that makes
reference to the Cecil Rhodes statue of Oriel College between June 2020 to
the present day.
 
Could you clarify if is it  correspondence between elected members
(councillors) and representatives of a government department or ministry
you require?
 
Are you able to clarify what information it is that you wish to receive
please?
 
It would be helpful if you could be more specific in describing the
information you require.
 
The 20 working days timeframe for responding to your request will be
paused  from 17^th February 2021 until the Authority has been supplied
with further information. Should the Council not receive a response to
this email by 15th March 2021, your request will be closed accordingly.
 
Yours sincerely
 
Kathryn Winfield
Information Governance Requests Officer
 
Kathryn Winfield | Information Governance Requests Officer | Oxford City
Council | Law and Governance | St. Aldate's Chambers | Oxford | OX1 1DS |
Email: [1][email address] | T: 01865 252007
My working days are Mondays, Tuesdays and Wednesdays
 
Stop the virus from spreading. Keep Oxford safe.
Follow the guidance: Clean hands. Wear a face mask. Keep your distance.
Get tested if you have symptoms.
 
 
 
 
_____________________________________________

dangos adrannau a ddyfynnir

Dear Oxford City Council,

Thank you for you response. My request does aim to include correspondence between elected councillors and government officials, as well as any unelected staff working for the council e.g. those involved in the planning department.

As mentioned this correspondence could be emails, letters, minutes of meetings held, or recordings of phone calls or meetings held and I'd like to receive it in an electronic form.

This information could be email messages discussing how the council would like to intervene in the removal or maintenance of the Cecil Rhodes statue, or any messages describing how the government wishes the Council to act on this matter as one potential example, though as mentioned the request encompasses any correspondence mentioning the Cecil Rhodes statue between the relevant parties in the specified time frame.

Best wishes,
Matthew Kayanja

freedomofinformation, Oxford City Council

Dear Matthew Kayanja,
 
Oxford City Council – Reference:9886
 
Further to the acknowledgement below, I can respond to your Freedom of
Information Act 2000 request received on 15th  February 2021 as follows:
 
There has been no correspondence with government departments or ministers
on this issue.
 
If you disagree with any part of the response to your request, you are
entitled to ask the Council for an internal review of the decision(s)
made.  You may do this by writing to the Monitoring Officer, by either
email – [1][email address] – or by post to Monitoring Officer, Oxford
City Council, St Aldate’s Chambers, St Aldate’s, Oxford, OX1 1DS.  After
the result of the internal review, if you remain dissatisfied, you may ask
the Information Commissioner to intervene on your behalf.  You may do this
by writing to the Information Commissioner's Office, Wycliffe Lane,
Wilmslow, Cheshire, SK9 5AF.
 
Yours sincerely
 
Kathryn Winfield
Information Governance Requests Officer
 
Kathryn Winfield | Information Governance Requests Officer | Oxford City
Council | Law and Governance | St. Aldate's Chambers | Oxford | OX1 1DS |
Email: [2][email address] | T: 01865 252007
My working days are Mondays, Tuesdays and Wednesdays
 
Stop the virus from spreading. Keep Oxford safe.
Follow the guidance: Clean hands. Wear a face mask. Keep your distance.
Get tested if you have symptoms.
 
 
 

dangos adrannau a ddyfynnir