Dear University of Manchester,
I am writing to request copies of periodic communications between the Vice-Chancellor of your institution and all staff working at the University. These circulars might be sent by email and/or placed on the university intranet and may be described as Vice Chancellor’s Updates or something similar. Could you please provide all such communications for the last 5 years or as long as you have recorded if this is shorter?
I am writing to acknowledge your request under the Freedom of Information
Act 2000 received by The University of Manchester today, our reference as
per the subject line.
The University will respond to your request within 20 working days.
David Smith | Information Officer | Information Governance Office |
Directorate of Compliance and Risk |Professional Support Services | G007
Christie Building | The University of Manchester | Oxford Road |
Manchester | M13 9PL | Tel +44(0) 161 306 8120 | www.manchester.ac.uk
Thank you for your email requesting the following:
I am writing to request copies of periodic communications between the
Vice-Chancellor of your institution and all staff working at the
University. These circulars might be sent by email and/or placed on the
university intranet and may be described as Vice Chancellor’s Updates or
something similar. Could you please provide all such communications for
the last 5 years or as long as you have recorded if this is shorter?
The University has now considered your request and unfortunately we cannot
provide you with the full information you have requested at this time.
This is because the data is not held in an easily retrievable format.
Communications from the President and Vice-Chancellor are not held in one
place in a single file and in order to provide a response to your request
we would need to check through each file to see if there are any ‘all
staff communications’ from the President and Vice-Chancellor. It has been
estimated that this task exceeds the 18 hour ‘Appropriate Limit’ (as
defined in the Freedom of Information and Data Protection (Appropriate
Limit and Fees) Regulations 2004). As a result, Section 12 of the Freedom
of Information Act 2000 applies and regrettably this task cannot be
undertaken at this stage. This email serves to act as a refusal notice for
your request, as per Section 17 (5) of the Act.
We have included the link below from which you can access the weekly
communication from the President and Vice-Chancellor to staff and also the
University magazine which publishes a message from the President and
Vice-chancellor. This has been provided as a gesture of goodwill, to try
and be helpful as per our obligations under section 16 of the FOIA,
however, we are still entitled to rely upon section 12.
If you feel that The University of Manchester has refused access to
information to which you are entitled, or has not dealt with your request
appropriately under the FOIA, you have a right of appeal.
An appeal in the first instance should be directed to the Information
Governance Office at [email address]. You should include:
· details of your initial request
· any other relevant information
You must make this appeal within 40 working days from receipt of your FOIA
response. We will not accept appeals received after this date, as per the
Freedom of Information Code of Practice, Section 5.3.
The University will deal with your appeal within a reasonable time, and
will inform you of the projected time scale on receipt of your complaint.
You are also welcome to contact the Information Governance Office with
informal questions about the handling of your request.
After The University’s internal appeals procedure has been exhausted, you
have a further right of appeal to the Information Commissioner’s
Office. Details of this procedure can be found at www.ico.org.uk.
With best regards
Dr Lisa Crawley l Information Officer l Information Governance Office
l Directorate of Compliance and Risk l Professional Support Services |
Room G7 Christie Building l Compliance & Risk Management Office l The
University of Manchester l Oxford Road l Manchester l M13 9PL l
Tel +44 (0)161 275 8400
As a former employee of the University of Manchester, I am pretty sure that these communications appear on staffnet.manchester.ac.uk and are all in one directory. I do not believe it is accurate to say that it would take longer than 18 hours to compile these updates.
Thank you for your further email. You are correct that a substantial amount of corporate communication is available to all staff via our StaffNet and we gave you the link below. From this page you can also access our News Archive which you can get to direct from:
However, we also said that to get a total and accurate list of "all corporate communications" from the President and Vice Chancellor would take a long time to pull together as they are not in one single file and when in each file, each communication would need to be looked at to see if it was to "all staff". It is estimated that this would take longer than 18 hours.
David Smith | Information Officer | Information Governance Office | Directorate of Compliance and Risk |Professional Support Services | G.007 Christie Building | The University of Manchester | Oxford Road | Manchester | M13 9PL | Tel +44(0) 161 306 8120 | www.manchester.ac.uk
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