Contract - Start-End Date, Modules, Cost

Charlie Greene made this Freedom of Information request to North Yorkshire Council Automatic anti-spam measures are in place for this older request. Please let us know if a further response is expected or if you are having trouble responding.

The request was successful.

Dear North Yorkshire Council,

We would like to request information with regards to your current Education Management Information system (EMS).
With regards to this system could you please answer the following questions:

1. Which Education Management system(s) and suppliers are you currently using and contracted to?
Examples of this are:
• Admissions
• Business Intelligence (Reporting Systems)
• Case Management
• Children in Employment and Entertainment
• Early Years
• Exclusions
• Fixed Penalty Notices and Non-School attendance prosecution
• Free School Meals
• Personal Education Plans (PEPs)
• SEN
• Transport
• Youth (Integrated Youth Support Services)
• Youth Justice

2. What schools’ data transfer system into the LA EMS do you use?

3. What are the contract start and expiry dates for each of the individual modules listed under question 1?

4. What are the individual licence costs and annual maintenance for each module listed under question 1?

Many thanks for your time.

Your faithfully

Chris Browning

infogov@northyorks.gov.uk, North Yorkshire Council

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1 Attachment

Dear Charlie

 

Thank you for your Freedom of Information Request No 202300845 dated 19^th
May 2023 requesting information relating to “Education Management System
(EMS)”

                                                             

The information you requested is below. Attached is a copy of the
Council’s information governance appeals procedure for your information.
Please remember to quote the reference number above in any future
communications.

 

Request / Response

We would like to request information with regards to your current
Education Management Information system (EMS).

With regards to this system could you please answer the following
questions:

1. Which Education Management system(s) and suppliers are you currently
using and contracted to?
Examples of this are:
• Admissions – Synergy, Access Group
• Business Intelligence (Reporting Systems)
• Case Management, Synergy, Access Group
• Children in Employment and Entertainment, Synergy Access Group
• Early Years, Synergy Access Group
• Exclusions, Synergy Access Group
• Fixed Penalty Notices and Non-School attendance prosecution, Synergy
Access Group
• Free School Meals, Synergy Access Group
• Personal Education Plans (PEPs) – System – ePEP; Supplier - eGov
• SEN, Synergy Access Group
• Transport – internally developed product
• Youth (Integrated Youth Support Services), Core+, Access Group
• Youth Justice – System – Careworks; Supplier – OneAdvanced

2. What schools’ data transfer system into the LA EMS do you use?
Groupcall, Groupcall Limited

3. What are the contract start and expiry dates for each of the individual
modules listed under question 1?

* Admissions 01/05/2022 – 30/04/2029 this includes optional extensions
• Business Intelligence (Reporting Systems)
• Case Management 01/05/2022 – 30/04/2029 this includes optional
extensions
• Children in Employment and Entertainment 01/05/2022 – 30/04/2029 this
includes optional extensions
• Early Years 01/05/2022 – 30/04/2029 this includes optional extensions
• Exclusions 01/05/2022 – 30/04/2029 this includes optional extensions
• Fixed Penalty Notices and Non-School attendance prosecution 01/05/2022 –
30/04/2029 this includes optional extensions
• Free School Meals 01/05/2022 – 30/04/2029 this includes optional
extensions
• Personal Education Plans (PEPs) –ePEP – 01/08/2021 – 31/07/2025 this
includes optional extensions
• SEN 01/05/2022 – 30/04/2029 this includes optional extensions
• Transport internally developed no contract dates
• Youth (Integrated Youth Support Services) 01/05/2022 – 30/04/2029 this
includes optional extensions
• Youth Justice –Careworks – 01/04/2019 – 31/03/2024

4. What are the individual licence costs and annual maintenance for each
module listed under question 1?

• Admissions total system annual cost £72,571.61
• Business Intelligence (Reporting Systems)
• Case Management total system annual cost £72,571.61
• Children in Employment and Entertainment total system annual cost
£72,571.61
• Early Years total system annual cost £72,571.61
• Exclusions total system annual cost £72,571.61
• Fixed Penalty Notices and Non-School attendance prosecution total system
annual cost £72,571.61
• Free School Meals total system annual cost £72,571.61
• Personal Education Plans (PEPs) ePEP - £14,672.00
• SEN total system annual cost £72,571.61
• Transport – internally developed no cost
• Youth (Integrated Youth Support Services) £24,309.00
• Youth Justice –Careworks - £15,241.24

Should you require any further information please do not hesitate to
contact Infogov – Veritau at [1][email address]

 

Kind Regards

 

Heather

Heather Lappin

FOI Administrator

Transformation

North Yorkshire Council

County Hall
Northallerton
DL7 8SB

 

Telephone: 01609 533356 | x3356

Email:  [2][email address]

 

 

 

OFFICIAL

Any opinions or statements expressed in this email are those of the author of the email, and do not necessarily reflect those of North Yorkshire Council.

This email (and any files transmitted with it) is confidential, may contain privileged information and is intended for the addressee only. If you are not the intended recipient, please be aware that any disclosure, copying or distribution is prohibited and may be unlawful – you must not disclose the information to anyone, but must instead notify the sender at the above address and then destroy all copies.

Incoming and outgoing email messages, IT systems and applications are routinely monitored for compliance with the law, relevant policies and to ensure the integrity and effective operation of our ICT network and digital estate. In line with this, the content of this email and any attachments have been checked for the presence of viruses, but we advise that you take your own steps to ensure that they are actually virus-free.

If you receive an automated response stating that the recipient is away from the office and you wish to request information under the Freedom of Information Act, the Data Protection Act or the Environmental Information Regulations, please resend your email to the Council’s Information Governance Team([3][North Yorkshire Council request email]) who will process your request.

For information about how we process data, please see our Privacy Notice at [4]www.northyorks.gov.uk/privacynotice.

References

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