Complete Non-Residential / Business Property Rates Data (Q4 2017)

Gavin Chait made this Rhyddid Gwybodaeth request to Southampton City Council

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

Roedd y cais yn llwyddiannus.

Dear Southampton City Council,

In terms of the Freedom of Information Act of 2000, and subject to section 40(2) on personal data, could you please provide me with a complete and up-to-date list of all business (non-residential) property rates data for your local authority, and including the following fields:

- Billing Authority Reference Code (linking the property to the VOA database reference)
- Firm's Trading Name (i.e. property occupant)
- Full Property Address (Number, Street, Postal Code, Town)
- Occupied / Vacant
- Date of Occupation / Vacancy
- Actual annual rates charged (in Pounds)

If you are unable to provide an absolute “Occupation / Vacancy” status, please provide the Exemptions and / or Reliefs that a particular property may be receiving.

Please provide this as machine-readable as either a CSV or Microsoft Excel file, capable of re-use, and under terms of the Open Government Licence.

I last requested this data three months ago, and this is a request for an updated and current dataset.

I'm sure you get many requests for business rates and responding and managing these FOIs must be costly for you. Could I request that - as more than 53% of local authorities already do - you update and release this dataset via a dedicated page on your local authority website or on an open data service. I can recommend approaches for you to consider, and you should find that this reduces the time and cost of this request process.

Yours faithfully,

Gavin Chait

Information, Southampton City Council

Thank you for contacting Southampton City Council.

Your enquiry will be passed to the relevant team/officer for action.

If you have made a request for information, you will receive a response
promptly, and within the statutory timeframe for compliance. Once your
request has been logged, you will receive further details of this, and you
may be contacted if we require further information from you.

If you have any queries, please contact the Council's Corporate Legal Team
on 023 8083 2129.

Information, Southampton City Council

1 Atodiad

Dear Gavin Chait ,

Thank you for your information request received on 09/10/2017. Please find
attached the Council’s response.

Regards,

Rianna Farrow
Modern Apprentice (Legal Administration)
Legal & Governance
Southampton and Fareham Legal Services Partnership
Southampton City Council
Tel: 023 8083 3000 (switchboard)

@SouthamptonCC <[1]http://www.twitter.com/SouthamptonCC>    
facebook.com/SotonCC <[2]http://www.facebook.com/SotonCC>

This email is confidential but may have to be disclosed under the Freedom
of Information Act 2000, the Data Protection Act 1998, or the
Environmental Information Regulations 2004. If you are not the person or
organisation it was meant for, apologies, please ignore it, delete it, and
notify us. SCC does not make legally binding agreements or accept formal
notices/proceedings by email. E-mails may be monitored. This email (and
its attachments) is intended only for the use of the person(s) to whom it
is addressed, and may contain information that is privileged and/or
confidential. If it has come to you in error, you must take no action
based on it, nor must you copy or show it to anyone.

FOI-1718-0719-020893/00698273

References

Visible links
1. http://www.twitter.com/SouthamptonCC
2. http://www.facebook.com/SotonCC

Information, Southampton City Council

1 Atodiad

Dear Mr Chait,

 

Further to your earlier telephone call with my colleague, I have been
unable to reach you by telephone as our telephone systems block caller ID
as standard, which then rejected by your telephone. As such, my apologies
for contacting my email rather than telephone call as requested.

 

I can confirm that we have contacted the Business Rates department direct
to confirm whether or not these details can be provided, as I felt that
the following statement regarding personal information online could be
seen as ambiguous;

 

·         The ratepayer's names and correspondence addresses are only
provided where the ratepayer is not an individual (sole traders,
partnerships etc.), and is considered to be personal information.

 

They have confirmed that this intended to suggest that “sole traders and
partnerships” ARE considered individuals, meaning that the section 40
exemption, regarding personal information, applies in these circumstances.

 

As such I’m afraid we will not be able to provide these details as part of
this request. I will, however, discuss the statement above with our
Business Rates team to see if we can make this wording clearer online.

 

If you are dissatisfied with the handling of your request, you have the
right to ask for an internal review. Internal review requests should be
submitted within two months of the date of receipt of the response to your
original letter and should be addressed to:

Service Director – Legal and Governance

Southampton City Council

Civic Centre

SOUTHAMPTON

SO14 7LT

Email: [1][email address] 

 

Please remember to quote the reference number above in any future
communications. If you are not content with the outcome of the internal
review, you have the right to apply directly to the Information
Commissioner for a decision. The Information Commissioner can be contacted
at:

 

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Tel: 0303 123 1113

Fax: 01625 524510

Email: [2][email address]

Regards,

Nathan Matterson, Junior Legal Assistant

Southampton & Fareham Legal Services Partnership
Southampton City Council
Civic Centre, Southampton, SO14 7LY
DX115710 Southampton 17

Tel: 023 8083 2129
This email is confidential but may have to be disclosed under the Freedom
of Information Act 2000, the Data Protection Act 1998, or the
Environmental Information Regulations 2004. If you are not the person or
organisation it was meant for, apologies, please ignore it, delete it, and
notify us. SCC does not make legally binding agreements or accept formal
notices/proceedings by email. E-mails may be monitored. This email (and
its attachments) is intended only for the use of the person(s) to whom it
is addressed, and may contain information that is privileged and/or
confidential. If it has come to you in error, you must take no action
based on it, nor must you copy or show it to anyone.

FOI-1718-0719-020893/00702269

 

From: Farrow, Rianna On Behalf Of Information
Sent: 10 October 2017 15:06
To: 'Gavin Chait' <[FOI #437084 email]>
Subject: FOI-1718-0719-020893 - FOI Request - Chait - Business rates

 

Dear Gavin Chait ,

Thank you for your information request received on 09/10/2017. Please find
attached the Council’s response.

Regards,

Rianna Farrow
Modern Apprentice (Legal Administration)
Legal & Governance
Southampton and Fareham Legal Services Partnership
Southampton City Council
Tel: 023 8083 3000 (switchboard)

@SouthamptonCC <[3]http://www.twitter.com/SouthamptonCC>    
facebook.com/SotonCC <[4]http://www.facebook.com/SotonCC>

This email is confidential but may have to be disclosed under the Freedom
of Information Act 2000, the Data Protection Act 1998, or the
Environmental Information Regulations 2004. If you are not the person or
organisation it was meant for, apologies, please ignore it, delete it, and
notify us. SCC does not make legally binding agreements or accept formal
notices/proceedings by email. E-mails may be monitored. This email (and
its attachments) is intended only for the use of the person(s) to whom it
is addressed, and may contain information that is privileged and/or
confidential. If it has come to you in error, you must take no action
based on it, nor must you copy or show it to anyone.

FOI-1718-0719-020893/00698273

References

Visible links
1. mailto:[email address]
2. mailto:[email address]
3. https://urldefense.proofpoint.com/v2/url...
4. https://urldefense.proofpoint.com/v2/url...