Complete Non-Residential / Business Property Rates Data (Data Quality, Q4 2017)

Gavin Chait made this Rhyddid Gwybodaeth request to Powys County Council

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

Mae'r ymateb i'r cais hwn yn hwyr iawn. Yn ôl y gyfraith, ym mhob amgylchiad, dylai Powys County Council fod wedi ymateb erbyn hyn. (manylion). Gallwch gwyno drwy yn gofyn am adolygiad mewnol.

Dear Powys County Council,

In terms of the Freedom of Information Act of 2000, and subject to section 40(2) on personal data, could you please provide me with a complete and up-to-date list of all business (non-residential) property rates data for your local authority, and including the following fields:

- Billing Authority Reference Code (linking the property to the VOA database reference)
- Firm's Trading Name (i.e. property occupant)
- Full Property Address (Number, Street, Postal Code, Town)
- Occupied / Vacant
- Date of Occupation / Vacancy
- Actual annual rates charged (in Pounds)

I am aware that you already publish data which mostly answers this request, however the occupation status is not included.

Please could you update this and provide an updated version of your data.

Yours faithfully,

Gavin Chait

Freedom of Information Queries (CSP - Generic), Powys County Council

 

Cyfarwyddwr Strategol: Rheoli Gwybodaeth/
Adnoddau
Information Compliance
Strategic Director: Resources
Neuadd Y Sir / County Hall
David Powell
Spa Road East

Llandrindod Wells

Powys LD1 5LG
  If calling please ask for / Os yn galw
gofynnwch am
 
 
 
Tel / Ffôn:  01597 82 7543         
 
Fax / Ffacs:  01597 82 6215      
 
Email/Llythyru electronig:
  [1][Powys County Council request email]

Our ref / Ein cyf:  F2017-1036

Date / Dyddiad:   09/10/17

 

 

Request Accepted

 

FREEDOM of INFORMATION ACT 2000

Reference No: F2017/1036

 

Dear Mr Chait

 

Thank you for your request for information, received at this office on 
09/10/17, in which you requested details of the following:

 

NNDR with Occupation Status  

 

The above is a summary of your request. The full details of the
information sought is provided to the officer to whom the request is
tasked.

 

Your request will now be considered and you will receive a response within
the statutory timescale of 20 working days as defined by the Act, subject
to the information not being exempt or containing a reference to a third
party. In some circumstances Powys County Council may be unable to achieve
this deadline. If this is likely you will be informed and given a revised
time-scale at the earliest opportunity.

 

There may be a fee payable for the retrieval, collation and provision of
the information you request. If this is the case you will be informed and
the 20 working day timescale will be suspended until we receive payment
from you. If you choose not to make a payment then your request will
remain unanswered.

 

Some requests may also require either full or partial transference to
another public authority in order to answer your query in the fullest
possible way. Again, you will be informed if this is the case.

 

The due date for responding to this request for information is 06/11/17.

 

Should you need to discuss this further please contact the Information
Compliance Team on 01597 827543.

 

We would like to take this opportunity to thank you for your interest in
Powys County Council.

 

Yours sincerely,

 

Information Compliance Team

 

 

 

 

 

 

References

Visible links
1. mailto:[Powys County Council request email]

Freedom of Information Queries (CSP - Generic), Powys County Council

Cyfarwyddwr Strategol: Rheoli Gwybodaeth/
Adnoddau
Information Compliance
Strategic Director: Resources
Neuadd Y Sir / County Hall
David Powell
Spa Road East

Llandrindod Wells

Powys LD1 5LG
  If calling please ask for / Os yn galw
gofynnwch am
 
 
 
Tel / Ffôn:  01597 82 7543         
 
Fax / Ffacs:  01597 82 6215      

Email/Llythyru electronig:
[1][Powys County Council request email]

Our ref / Ein cyf:  1036

Date / Dyddiad:   26/10/17

 

Reference No: F2017-1036

 

Dear Mr Chait

 

Thank you for your request for information dated 09/10/17 concerning NNDR
& Occupation Status

 

This is to inform you that your request has been considered and I can
provide the following response:

 

The Request:

In terms of the Freedom of Information Act of 2000, and subject to section
40(2) on personal data, could you please provide me with a complete and
up-to-date list of all business (non-residential) property rates data for
your local authority, and including the following fields:

 

- Billing Authority Reference Code (linking the property to the VOA
database reference)

- Firm's Trading Name (i.e. property occupant)

- Full Property Address (Number, Street, Postal Code, Town)

- Occupied / Vacant

- Date of Occupation / Vacancy

- Actual annual rates charged (in Pounds)

 

I am aware that you already publish data which mostly answers this
request, however the occupation status is not included.

 

The Response:

Section 17 of the Freedom of Information Act 2000 requires Powys County
Council, when refusing to provide such information (because the
information is exempt) to provide you the applicant with a notice which:

(a)  states that fact;

(b)  specifies the exemption in question and

(c)  states (if that would not otherwise be apparent) why the exemption
applies.

In this instance the relevant exemption is Section 21 of the Freedom of
Information Act.

Section 21: Information accessible to applicant by other means -

(1) Information which is reasonably accessible to the applicant otherwise
than under section 1 is exempt information.

(2) For the purposes of subsection (1) -

(a) Information may be reasonably accessible to the applicant even though
it is accessible only on payment, and,

(b) Information is to be taken to be reasonably accessible to the
applicant if it is information which the public authority or any other
person is obliged by or under any enactment to communicate (otherwise than
by making the information available for inspection) to members of the
public on request, whether free of charge or on payment.

(3) For the purposes of subsection (1), information which is held by a
public authority and does not fall within subsection (2) (b) is not to be
regarded as reasonably accessible to the applicant merely because the
information is available from the public authority itself on request,
unless the information is made available in accordance with the
authority’s publication scheme and any payment required is specified in,
or determined in accordance with, the scheme.

The Information you are requesting is available on our website at the
following URL, we have recently enhanced the datasets to include empty
properties:
[2]http://www.powys.gov.uk/en/council-tax-b...
-

 

You will need to combine two spreadsheets firstly “All business properties
within Powys”  and additionally “Properties Receiving Relief”

 

Please use the filter on “property exemption” to pick up unoccupied
premises.

 

In accordance with Section 21 of the Freedom of Information Act 2000 I am
unable to provide you with the details you have requested.

 

 

 

We believe that this request is now complete and shall be closed
immediately. Should any further information be requested regarding this
topic, a separate request will need to be submitted.

 

We would like to take this opportunity to thank you for your interest in
Powys County Council.

 

Yours sincerely,

 

Information Compliance Team

 

 

The supply of documents under Freedom of Information does not give the
person or organisation who receives them an automatic right to re-use the
documents in a way that would infringe copyright.

 

You are free to use any information supplied for your own use, including
for non-commercial research purposes. The information may also be used for
the purposes of news reporting. However, any other type of re-use, for
example, by publishing the information or issuing copies to the public
will require the permission of the copyright owner.

 

The copyright of most of the information that we provide in response to
Freedom of Information Act requests will be owned by Powys County Council.
The copyright in other information may be owned by another person or
organisation, as indicated in the information itself.

 

For HMSO Guidance Notes on a range of copyright issues, see the Office of
Public Sector Information(OPSI) website.

[3]http://www.opsi.gov.uk/advice/crown-copy...

 

If you are dissatisfied with the service you have received in relation to
your request and wish to make a complaint, please contact Information
Management. Our complaints procedure is available on request or on our
website.

 

If you are still not satisfied following this, you can make an appeal to
the Information Commissioner, who is the statutory regulator. The
Information Commissioner can be contacted at:

 

Information Commissioner's Office

2nd floor

Churchill House

Churchill way

Cardiff

CF10 2HH

Tel: 029 2067 8400

Email: [4][email address]

[5]www.ico.org.uk

 

 

 

References

Visible links
1. mailto:[Powys County Council request email]
2. http://www.powys.gov.uk/en/council-tax-b...
3. http://www.opsi.gov.uk/advice/crown-copy...
4. mailto:[email address]
5. http://www.ico.org.uk/

Dear Freedom of Information Queries (CSP - Generic),

Thank you for your response.

In terms of seeking clarity, there are about 7,000 non-domestic rates properties in Powys, of which your data indicates that only three are vacant. Given the statistics of adjacent local authorities, that would seem to be an underestimate.

Are you able to provide a more accurate dataset indicating NNDR property occupation status?

Yours sincerely,

Gavin Chait

Freedom of Information Queries (CSP - Generic), Powys County Council

Dear Mr. Chait.

Thank you for your further request,
We have queried this with the relevant team who have clairifed as below:

" The Three highlighted are empty charities
You also need to filter on “property exemption” to pick up other unoccupied premises.."

I hope that this assist and clarifies.

Carl Bryden
Information Compliance Officer.

Dear Freedom of Information Queries (CSP - Generic),

I am aware that you already publish data which mostly answers this request http://www.powys.gov.uk/en/council-tax-b..., however the billing authority reference number for "Properties Receiving Relief" file, which I use to match your data to the VOA master list, is not included.

Yours sincerely,

Gavin Chait