Clinical Systems Query

The request was successful.

Dear FOI Team,

I am writing to make an open government request for all the information to which I am entitled under the FOI Act 2000.

Can you please forward responses to the questions below regarding your trust’s BI & Data Warehousing, E-rostering (staffing), Order Communications, Pathology, Pharmacy, and Scheduling systems?

Please enter 'No System Installed' under supplier name if your trust does not use the system:
System type – BI & Data Warehousing
Supplier name
System name -
Date installed -
Contract expiration -
Is this contract annually renewed? - Yes/No
Do you currently have plans to replace this system? - Yes/No
Procurement framework -
Other systems it integrates with? –
Total value of contract (£) –
Notes - e.g. we are currently out to tender
-
System type – E-Rostering (staffing)
Supplier name
System name -
Date installed -
Contract expiration -
Is this contract annually renewed? - Yes/No
Do you currently have plans to replace this system? - Yes/No
Procurement framework -
Other systems it integrates with? –
Total value of contract (£) –
Notes - e.g. we are currently out to tender
-
System type – Order Communications
Supplier name
System name -
Date installed -
Contract expiration -
Is this contract annually renewed? - Yes/No
Do you currently have plans to replace this system? - Yes/No
Procurement framework -
Other systems it integrates with? –
Total value of contract (£) –
Notes - e.g. we are currently out to tender
-
System type - Pathology
Supplier name
System name -
Date installed -
Contract expiration -
Is this contract annually renewed? - Yes/No
Do you currently have plans to replace this system? - Yes/No
Procurement framework -
Other systems it integrates with? –
Total value of contract (£) –
Notes - e.g. we are currently out to tender
-
System type – Pharmacy
Supplier name
System name -
Date installed -
Contract expiration -
Is this contract annually renewed? - Yes/No
Do you currently have plans to replace this system? - Yes/No
Procurement framework -
Other systems it integrates with? –
Total value of contract (£) –
Notes - e.g. we are currently out to tender
-
System definition:
BI & Data Warehousing – integrates data and information collected from various sources, e.g. electronic patient/health records, enterprise resource planning systems, radiology and lab databases, wearables etc, into one comprehensive database

E-rostering (staffing) - An electronic staff management tool that enables trusts to plan staffing requirements, report on enhanced hours, overtime, sickness, TOIL and annual leave. Common suppliers include Allocate Software.

Order Communications - Diagnostic tests are electronically ordered and communicated, rather than being ordered on paper

Pathology - Pathology testing is managed electronically

Pharmacy - Pharmacy orders and stock control is managed electronically

Thanks for your time.

Yours faithfully,
Miss G Kovacs

FOI (OXLEAS NHS FOUNDATION TRUST), Oxleas NHS Foundation Trust

Dear Miss Kovacs,

FREEDOM OF INFORMATION ACT 2000 - SECTION 8 REQUEST

I am writing regarding your request for information dated 26/05/2022. In
order to process your request, we will need to seek some further
information from you.

As per the Freedom of Information Act 2000 (below) and ICO guidance, all
FOI requests must include the requester’s full name in order to be
considered a valid request under Section 8 of the Act.
([1]https://ico.org.uk/for-organisations/gui...)

I would be grateful if you could please provide your full name in order
for us to process your request.

 

Furthermore, please note that

In the meantime, your request will be placed on hold.

Kind regards,

 
 

Paul Bransgrove

Information Governance Officer

E: [2][Oxleas NHS Foundation Trust request email]

Oxleas NHS Foundation Trust | Bracken House | Bracton Lane | Leyton Cross
Road | Dartford | Kent | DA2 7AF

 

══════════════════════════════════════════════════════════════════════════

From: Miss G Kovacs <[FOI #865064 email]>
Sent: 26 May 2022 14:16
To: FOI (OXLEAS NHS FOUNDATION TRUST) <[email address]>
Subject: Freedom of Information request - Clinical Systems Query
 
This message originated from outside of NHSmail. Please do not click links
or open attachments unless you recognise the sender and know the content
is safe.

Dear FOI Team,

I am writing to make an open government request for all the information to
which I am entitled under the FOI Act 2000.

Can you please forward responses to the questions below regarding your
trust’s BI & Data Warehousing, E-rostering (staffing), Order
Communications, Pathology, Pharmacy, and Scheduling systems?

Please enter 'No System Installed' under supplier name if your trust does
not use the system:

System type – BI & Data Warehousing

Supplier name

System name -

Date installed -

Contract expiration -

Is this contract annually renewed? - Yes/No

Do you currently have plans to replace this system? - Yes/No

Procurement framework -

Other systems it integrates with? –

Total value of contract (£) –

Notes - e.g. we are currently out to tender

-

System type – E-Rostering (staffing)

Supplier name

System name -

Date installed -

Contract expiration -

Is this contract annually renewed? - Yes/No

Do you currently have plans to replace this system? - Yes/No

Procurement framework -

Other systems it integrates with? –

Total value of contract (£) –

Notes - e.g. we are currently out to tender

-

System type – Order Communications

Supplier name

System name -

Date installed -

Contract expiration -

Is this contract annually renewed? - Yes/No

Do you currently have plans to replace this system? - Yes/No

Procurement framework -

Other systems it integrates with? –

Total value of contract (£) –

Notes - e.g. we are currently out to tender

-

System type - Pathology

Supplier name

System name -

Date installed -

Contract expiration -

Is this contract annually renewed? - Yes/No

Do you currently have plans to replace this system? - Yes/No

Procurement framework -

Other systems it integrates with? –

Total value of contract (£) –

Notes - e.g. we are currently out to tender

-

System type – Pharmacy

Supplier name

System name -

Date installed -

Contract expiration -

Is this contract annually renewed? - Yes/No

Do you currently have plans to replace this system? - Yes/No

Procurement framework -

Other systems it integrates with? –

Total value of contract (£) –

Notes - e.g. we are currently out to tender

-

System definition:

BI & Data Warehousing – integrates data and information collected from
various sources, e.g. electronic patient/health records, enterprise
resource planning systems, radiology and lab databases, wearables etc,
into one comprehensive database

E-rostering (staffing) - An electronic staff management tool that enables
trusts to plan staffing requirements, report on enhanced hours, overtime,
sickness, TOIL and annual leave. Common suppliers include Allocate
Software.

Order Communications - Diagnostic tests are electronically ordered and
communicated, rather than being ordered on paper

Pathology - Pathology testing is managed electronically

Pharmacy - Pharmacy orders and stock control is managed electronically

Thanks for your time.

Yours faithfully,

Miss G Kovacs

-------------------------------------------------------------------

Please use this email address for all replies to this request:

[FOI #865064 email]

Is [Oxleas NHS Foundation Trust request email] the wrong address for
Freedom of Information requests to Oxleas NHS Foundation Trust? If so,
please contact us using this form:

[3]https://www.whatdotheyknow.com/change_re...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[4]https://www.whatdotheyknow.com/help/offi...

For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:

[5]https://www.whatdotheyknow.com/help/ico-...

[6]https://www.whatdotheyknow.com/help/ico-...

Please note that in some cases publication of requests and responses will
be delayed.

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

show quoted sections

FOI (OXLEAS NHS FOUNDATION TRUST), Oxleas NHS Foundation Trust

Dear Miss Kovacs,

FREEDOM OF INFORMATION ACT 2000 – SECTION 8 REQUEST

We wrote to you on 27/05/2022, asking you to provide us with clarification
on a Freedom of Information request you sent. To date we have not received
a response.

We are unable to take your request further without the additional
information we have asked for. Please can you provide a response by
24/06/2022. As soon as we receive your clarification, we can continue
processing your request.

Should we not receive a response by the above date, we will assume that
you no longer wish to pursue your request and it will therefore be closed.

Kind regards,

Information Governance Office

E: [1][Oxleas NHS Foundation Trust request email]

Oxleas NHS Foundation Trust | Bracken House | Bracton Lane | Leyton Cross
Road | Dartford | Kent | DA2 7AF

 

══════════════════════════════════════════════════════════════════════════

From: FOI (OXLEAS NHS FOUNDATION TRUST) <[email address]>
Sent: 27 May 2022 13:40
To: Miss G Kovacs <[FOI #865064 email]>
Subject: Re: FOI 8160 - Freedom of Information request - Clinical Systems
Query
 

Dear Miss Kovacs, 

 

FREEDOM OF INFORMATION ACT 2000 - SECTION 8 REQUEST 

 

I am writing regarding your request for information dated 26/05/2022. In
order to process your request, we will need to seek some further
information from you. 

 

As per the Freedom of Information Act 2000 (below) and ICO guidance, all
FOI requests must include the requester’s full name in order to be
considered a valid request under Section 8 of the Act.
([2]https://ico.org.uk/for-organisations/gui...

 

I would be grateful if you could please provide your full name in order
for us to process your request.  

  

Furthermore, please note that Oxleas NHS Foundation Trust do not run acute
hospitals and therefore do not use several of the systems outlined in your
request. Please can you confirm that you are still interested in any
relevant information held by the Trust, or whether your request was
directed at acute / hospital NHS Trusts?

 

In the meantime, your request will be placed on hold.  

  

Kind regards, 

 
 

Paul Bransgrove

Information Governance Officer

E: [3][Oxleas NHS Foundation Trust request email]

Oxleas NHS Foundation Trust | Bracken House | Bracton Lane | Leyton Cross
Road | Dartford | Kent | DA2 7AF

 

══════════════════════════════════════════════════════════════════════════

From: Miss G Kovacs <[FOI #865064 email]>
Sent: 26 May 2022 14:16
To: FOI (OXLEAS NHS FOUNDATION TRUST) <[email address]>
Subject: Freedom of Information request - Clinical Systems Query
 
This message originated from outside of NHSmail. Please do not click links
or open attachments unless you recognise the sender and know the content
is safe.

Dear FOI Team,

I am writing to make an open government request for all the information to
which I am entitled under the FOI Act 2000.

Can you please forward responses to the questions below regarding your
trust’s BI & Data Warehousing, E-rostering (staffing), Order
Communications, Pathology, Pharmacy, and Scheduling systems?

Please enter 'No System Installed' under supplier name if your trust does
not use the system:

System type – BI & Data Warehousing

Supplier name

System name -

Date installed -

Contract expiration -

Is this contract annually renewed? - Yes/No

Do you currently have plans to replace this system? - Yes/No

Procurement framework -

Other systems it integrates with? –

Total value of contract (£) –

Notes - e.g. we are currently out to tender

-

System type – E-Rostering (staffing)

Supplier name

System name -

Date installed -

Contract expiration -

Is this contract annually renewed? - Yes/No

Do you currently have plans to replace this system? - Yes/No

Procurement framework -

Other systems it integrates with? –

Total value of contract (£) –

Notes - e.g. we are currently out to tender

-

System type – Order Communications

Supplier name

System name -

Date installed -

Contract expiration -

Is this contract annually renewed? - Yes/No

Do you currently have plans to replace this system? - Yes/No

Procurement framework -

Other systems it integrates with? –

Total value of contract (£) –

Notes - e.g. we are currently out to tender

-

System type - Pathology

Supplier name

System name -

Date installed -

Contract expiration -

Is this contract annually renewed? - Yes/No

Do you currently have plans to replace this system? - Yes/No

Procurement framework -

Other systems it integrates with? –

Total value of contract (£) –

Notes - e.g. we are currently out to tender

-

System type – Pharmacy

Supplier name

System name -

Date installed -

Contract expiration -

Is this contract annually renewed? - Yes/No

Do you currently have plans to replace this system? - Yes/No

Procurement framework -

Other systems it integrates with? –

Total value of contract (£) –

Notes - e.g. we are currently out to tender

-

System definition:

BI & Data Warehousing – integrates data and information collected from
various sources, e.g. electronic patient/health records, enterprise
resource planning systems, radiology and lab databases, wearables etc,
into one comprehensive database

E-rostering (staffing) - An electronic staff management tool that enables
trusts to plan staffing requirements, report on enhanced hours, overtime,
sickness, TOIL and annual leave. Common suppliers include Allocate
Software.

Order Communications - Diagnostic tests are electronically ordered and
communicated, rather than being ordered on paper

Pathology - Pathology testing is managed electronically

Pharmacy - Pharmacy orders and stock control is managed electronically

Thanks for your time.

Yours faithfully,

Miss G Kovacs

-------------------------------------------------------------------

Please use this email address for all replies to this request:

[FOI #865064 email]

Is [Oxleas NHS Foundation Trust request email] the wrong address for
Freedom of Information requests to Oxleas NHS Foundation Trust? If so,
please contact us using this form:

[4]https://www.whatdotheyknow.com/change_re...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[5]https://www.whatdotheyknow.com/help/offi...

For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:

[6]https://www.whatdotheyknow.com/help/ico-...

[7]https://www.whatdotheyknow.com/help/ico-...

Please note that in some cases publication of requests and responses will
be delayed.

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

show quoted sections

Dear FOI Team,

Sorry for the delay. I can confirm it's Georgina Kovacs.

Sorry for any inconvenience caused.

Yours sincerely,

Miss G Kovacs

FOI (OXLEAS NHS FOUNDATION TRUST), Oxleas NHS Foundation Trust

Dear Georgina,
 
Thank you for your email. Could you please also confirm regarding our
second query? 
 
I.e., please can you confirm whether your request was directed at acute /
hospital NHS Trusts or if you are still interested in any relevant
information held by Oxleas NHS Foundation Trust? (Oxleas do not run
acute hospitals and therefore do not use several of the systems outlined
in your request).
 
Kind regards
 
Paul
 
 
 
Paul Bransgrove

Information Governance Officer

E: [1][Oxleas NHS Foundation Trust request email]

Oxleas NHS Foundation Trust | Bracken House | Bracton Lane | Leyton Cross
Road | Dartford | Kent | DA2 7AF

 

══════════════════════════════════════════════════════════════════════════

From: Miss G Kovacs <[FOI #865064 email]>
Sent: 20 June 2022 10:29
To: FOI (OXLEAS NHS FOUNDATION TRUST) <[email address]>
Subject: Re: FOI 8160 - Freedom of Information request - Clinical Systems
Query
 
This message originated from outside of NHSmail. Please do not click links
or open attachments unless you recognise the sender and know the content
is safe.

Dear FOI Team,

Sorry for the delay. I can confirm it's Georgina Kovacs.

Sorry for any inconvenience caused.

Yours sincerely,

Miss G Kovacs

show quoted sections

FOI (OXLEAS NHS FOUNDATION TRUST), Oxleas NHS Foundation Trust

Dear Georgina,
 
Further to our email dated 20/06/2022, please note that we are unable to
take your request further without confirmation regarding the second point
of our original clarification request (as below). Please can you provide a
response as soon as possible so that we can continue processing your
request.
 
Please note that if we do not receive a response by 01/07/2022, we will
assume that you no longer wish to pursue your request / that your request
was directed at acute / hospital NHS Trusts, and it will therefore be
closed.
 
Kind regards
 
Paul
 
 
Paul Bransgrove

Information Governance Officer

E: [1][Oxleas NHS Foundation Trust request email]

Oxleas NHS Foundation Trust | Bracken House | Bracton Lane | Leyton Cross
Road | Dartford | Kent | DA2 7AF

 

══════════════════════════════════════════════════════════════════════════

From: FOI (OXLEAS NHS FOUNDATION TRUST) <[email address]>
Sent: 20 June 2022 10:51
To: Miss G Kovacs <[FOI #865064 email]>
Subject: Re: FOI 8160 - Freedom of Information request - Clinical Systems
Query
 
Dear Georgina,
 
Thank you for your email. Could you please also confirm regarding our
second query? 
 
I.e., please can you confirm whether your request was directed at acute /
hospital NHS Trusts or if you are still interested in any relevant
information held by Oxleas NHS Foundation Trust? (Oxleas do not run
acute hospitals and therefore do not use several of the systems outlined
in your request).
 
Kind regards
 
Paul
 
 
 
Paul Bransgrove

Information Governance Officer

E: [2][Oxleas NHS Foundation Trust request email]

Oxleas NHS Foundation Trust | Bracken House | Bracton Lane | Leyton Cross
Road | Dartford | Kent | DA2 7AF

 

══════════════════════════════════════════════════════════════════════════

From: Miss G Kovacs <[FOI #865064 email]>
Sent: 20 June 2022 10:29
To: FOI (OXLEAS NHS FOUNDATION TRUST) <[email address]>
Subject: Re: FOI 8160 - Freedom of Information request - Clinical Systems
Query
 
This message originated from outside of NHSmail. Please do not click links
or open attachments unless you recognise the sender and know the content
is safe.

Dear FOI Team,

Sorry for the delay. I can confirm it's Georgina Kovacs.

Sorry for any inconvenience caused.

Yours sincerely,

Miss G Kovacs

show quoted sections

Dear FOI Team,

Thank you for your response.

I appreciate not all these systems will apply to your trust given you do not run Acute hospitals. We still require the information, however, where you do not have a system installed or do not have a department for a system requested, please enter 'No Department' or 'No System Installed' under supplier name.

Yours sincerely,

Miss G Kovacs

FOI (OXLEAS NHS FOUNDATION TRUST), Oxleas NHS Foundation Trust

Dear Georgina,
 
FREEDOM OF INFORMATION ACT 2000 - SECTION 8 REQUEST
   
Thank you for your email dated 24/06/2022. Your request is being managed
under the terms of the Freedom of Information Act 2000.
   
We aim to provide you with a response within 20 working days as per the
statutory time limit and you should receive a response by 22/07/2022.
However, this may take longer where certain exemptions apply or depending
on the nature of your request. We will let you know in advance if we need
more time to complete your request.
   
Should you have any queries in the meantime, please do not hesitate to
contact us at this address. Please remember to quote the reference number
above in any future communications.
  
For further information about the Freedom of Information Act, please visit
www.ico.org.uk
  
Kind regards,
  
  
Paul Bransgrove
Information Governance Office
E: [Oxleas NHS Foundation Trust request email]
Oxleas NHS Foundation Trust | Bracken House | Bracton Lane | Leyton Cross
Road | Dartford | Kent | DA2 7AF

show quoted sections

FOI (OXLEAS NHS FOUNDATION TRUST), Oxleas NHS Foundation Trust

1 Attachment

Dear Georgina,

Please find attached our response to your request under the Freedom of
Information Act 2000 referenced FOI 8160.

Kind regards,

Paul Bransgrove

Information Governance Officer

Email: [1][Oxleas NHS Foundation Trust request email]

Oxleas NHS Foundation Trust / Bracken House / Bracton Lane / Leyton Cross
Road/ Dartford, Kent / DA2 7AF

show quoted sections