Buying Goods & Services

phil spring made this Rhyddid Gwybodaeth request to Sefton Borough Council

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

Roedd y cais yn llwyddiannus.

Dear Sefton Borough Council,

Please supply me with the following statistics for your Council for Goods and Services procurement where 'goods' are tangible products such as pens or computers, generally known as supplies; 'works' are "the construction or demolition of buildings, both residential and non-residential, repair to the fabric of these buildings, construction of roads, bridges, tunnels, and the installation of gas, electric, and plumbing services" and 'services' are the provision of an intangible product such as care or refuse collection, whether it is carried out internally or externally. The following payments should be INCLUDED: Goods, Services, Works, Care, other non-Local Authority public bodies (e.g. NHS, HM Courts), outside Borough schools, colleges, universities. The following payments should be EXCLUDED: foster carer payments; payments to pension funds; payments to other local authorities for placement of clients or other non-commercial activities; payments to individuals for expenses, insurance settlements, council tax refunds, NNDR refunds; Benefits payments personal budgets, transfer payments and investments.

The figures should cover (unless stated) the period 1st April 2016 to the 31st March 2017.
1. Council’s net revenue budget.
2. Total value of Goods and Services acquired by the council from third party suppliers.
3. The total number of invoices for goods and services paid by the council during the period 1st April 2016 to the 31st March 2017 whether or not the supplier was contracted to the council or the holder of a framework contract.
4. Cost of procurement management (Total cost of procurement function (staff salaries, on-costs, share of central recharges, dedicated system costs, contracted third party support costs) for a given period).
5. The total number of suppliers (contracted or not) that received a payment for Goods or services.
6. The total number of contracts held by the council as at the 31st March 2017.
7. The total number of contract managers named on the council contract register as at 31 March 2017.
8. Total Number of Contracts awarded by the Council.
9. The total number of contracts that reached their termination date and were renewed by extension without retendering.
10. The % saving (comparing the new contracted price to the old contracted price) in the top 5 valued (Total anticipated spend over the life of the contract) contracted procurements undertaken by the council awarded during the period 1st April 2016 to the 31st March 2017.
11. Total population of council's area.
12. The total value of Goods and Services spent with suppliers who are defined as a Small and Medium Enterprise according to the DfTI definition.
13. The number of suppliers the spend with which adds up to 80% of the total spend with Third Parties.
14. The total number of contracts held by the council as at the 31st March 2017 with formalised and active contract management (Formalised contract management is viewed as regular, recorded and communicated processes for reviewing progress, issues, performance, outputs and outcomes including remedial action linked to contract terms by a responsible individual or individuals or teams that is active).
15. The total number of contracted suppliers to the council as at the 31st March 2017 with partnership arrangements (A Partnership is defined as where the council and an identified supplier develop a close and long-term relationship governed by an agreement where the two share mutual objectives and where there are shared success objectives and adopt a high level of purposeful cooperation to maintain a trading relationship over time).
16. Total number of contract awards by the council that have been challenged by an unsuccessful tenderer.

Yours faithfully,

phil spring

Information, Sefton Borough Council

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References

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1. mailto:[email address]

John Clintworth, Sefton Borough Council

Dear Mr Spring

Thank you for your Freedom of Information request that we received on the 5 June 2017.

Please accept our apology for the late reply.

We have detailed some of our answers below and will provide the remaining information as soon as possible.

1. Council’s net revenue budget.
The Council’s Net Budget Requirement for 2016/2017 was £212.6m (the equivalent figure for 2017/2018 is £204.3m).

2. Total value of Goods and Services acquired by the council from third party suppliers.
£223,876,216 gross total. However, please note that we are currently carrying out a piece of work to categorise supplier data. This figure is based on the most up to date information at this time. This total excludes income, social care and school related payments.

3. The total number of invoices for goods and services paid by the council during the period 1st April 2016 to the 31st March 2017 whether or not the supplier was contracted to the council or the holder of a framework contract.
54,568 invoices

5. The total number of suppliers (contracted or not) that received a payment for Goods or services.
10,636 active suppliers at 6/7/17

11. Total population of council's area.
273,000

12. The total value of Goods and Services spent with suppliers who are defined as a Small and Medium Enterprise according to the DfTI definition.
£17,604,879 However, please note that we are currently carrying out a piece of work to categorise supplier data. This figure is based on the most up to date information available at this time.

13. The number of suppliers the spend with which adds up to 80% of the total spend with Third Parties.
Up to 80% of total spend from largest value working down is with 286 Suppliers. If you reverse it then it is 4999 suppliers with 80% of total spend but this excludes only 7 suppliers with largest contracts. Therefore it is more meaningful to use the first figure perhaps?

The Freedom of Information Act asks that public authorities must provide applicants with particulars of how they may complain about the handling of their request for information should they wish to.
Any such complaint should be directed to [Sefton Borough Council request email] or the Information Management and Governance Lead, 7th Floor, Merton House, Stanley Road, Bootle, L20 3UU.

You may choose to request a review of the decision taken and if dissatisfied following the authority's review, you are entitled under section 17 (7) (b) of the Act to apply to the Information Commissioner for a decision notice.

Further information can be found at:-
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Telephone: 0303 123 1113
https://ico.org.uk/global/

If you have any further questions please let me know and I will do my best to help you.

Yours sincerely

John Clintworth
Business & Intelligence Team
Sefton MBC
Bootle
L20 7AE

Tel: 0151 934 4827
email: [email address]
Website: http://intranet.sefton.gov.uk/busint

dangos adrannau a ddyfynnir

Dear John Clintworth,

Are you now able to supply the remainder of the information requested?

Yours sincerely,

phil spring

John Clintworth, Sefton Borough Council

Dear Mr Spring

 

Please accept our apologies for any inconvenience caused; our response is
detailed below.

 

4.      Cost of procurement management (Total cost of procurement function
(staff salaries, on-costs, share of central recharges, dedicated system
costs, contracted third party support costs) for a given period). 
£240,213.77  

 

6.         The total number of contracts held by the council as at the
31st March 2017. 162

 

7.         The total number of contract managers named on the council
contract register  as at 31 March 2017.   6

 

8.         Total Number of Contracts awarded by the Council.  Can you
confirm for which time period please, do you mean 31^st March 2017 ?

 

9.         The total number of contracts that reached their termination
date and were renewed by extension without retendering.  None

 

10.       The % saving (comparing the new contracted price to the old
contracted price) in the top 5 valued (Total anticipated spend over the
life of the contract) contracted procurements undertaken by the council
awarded during the period 1st April 2016 to the 31st March 2017.  1.6%

 

11. Total population of council's area.  273,000

 

12. The total value of Goods and Services spent with suppliers who are
defined as a Small and Medium Enterprise according to the DfTI
definition.  £17,604,879  - please note that we are currently carrying out
a piece of work to categorise supplier data. This figure is based on the
most up to date information available at this time.

 

13. The number of suppliers the spend with which adds up to 80% of the
total spend with Third Parties.  Up to 80% of total spend from largest
value working down is with 286 Suppliers.

 

14.       The total number of contracts held by the council as at the 31st
March 2017 with formalised and active contract management (Formalised
contract management is viewed as regular, recorded and communicated
processes for reviewing progress, issues, performance, outputs and
outcomes including remedial action linked to contract terms by a
responsible individual or individuals or teams that is active).  There is
no ‘centralised’ Contract Management process in place.  Each department is
responsible for the management of their Contract.

 

 

15.       The total number of contracted suppliers to the council as at
the 31st March 2017 with partnership arrangements (A Partnership is
defined as where the council and an identified supplier develop a close
and long-term relationship governed by an agreement where the two share
mutual objectives and where there are shared success objectives and adopt
a high level of purposeful cooperation to maintain a trading relationship
over time).  We do not hold this data.

 

16.       Total number of contract awards by the council that have been
challenged by an unsuccessful tenderer.  None

 

The following link provides details of the Council's procurement hub. 
[1]https://www.sefton.gov.uk/1550

 

The Freedom of Information Act asks that public authorities must provide
applicants with particulars of how they may complain about the handling of
their request for information should they wish to.

 

Any such complaint should be directed to [2][Sefton Borough Council request email] or
the Information Management and Governance Lead, 7th Floor, Merton House,
Stanley Road, Bootle, L20 3UU.

 

You may choose to request a review of the decision taken and if
dissatisfied following the authority's review, you are entitled under
section 17 (7) (b) of the Act to apply to the Information Commissioner for
a decision notice.

 

Further information can be found at:-

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Telephone: 0303 123 1113

[3]https://ico.org.uk/global/

 

If you have any further questions please let me know and I will do my best
to help you.

 

Yours sincerely

John

 

 

John Clintworth

Business & Intelligence Team

Sefton MBC

Bootle

L20 7AE

 

Tel: 0151 934 4827

email: [4][email address]

Website: [5]http://intranet.sefton.gov.uk/busint