Nid ydym yn gwybod a yw'r ymateb mwyaf diweddar i'r cais hwn yn cynnwys gwybodaeth neuai peidio - os chi ywJane Smith mewngofnodwch a gadael i bawb wybod.

Dear FOI Team,

I would be most grateful if you would provide me, under the Freedom of Information Act, details in respect to the contract below.

Building Cleaning:
https://www.find-tender.service.gov.uk/N...

The details we require are:
• Suppliers who applied for inclusion on each framework/contract and were successful & not successful at the PQQ & ITT stages
• Actual spend on this contract/framework (and any sub lots), from the start of the contract to the current date
• Start date & duration of framework
• Is there an extension clause in the framework(s)/contract(s) and, if so, the duration of the extension?
• Has a decision been made yet on whether the framework(s)/contract(s) are being either extended or renewed?
• Who is the senior officer (outside of procurement) responsible for this contract?

Thank you for your help.

Yours sincerely

Information Compliance, West Mercia Police

Dear Ms Smith

 

FREEDOM OF INFORMATION REQUEST REFERENCE NO: 
60118                                                      

 

I write in connection with your request for information which was received
on 23^rd February 2021.  Your request will now be considered in accordance
with the Freedom of Information Act 2000 (“the Act”).

 

We will aim to provide a response to your request within 20 working days
as stipulated by the Act.  Please note that there may be unavoidable
delays when making information rights requests during the COVID-19
pandemic.  We are triaging and addressing requests in the following
order:  Subject access and then FOI requests.   Every effort will be made
to meet our statutory timescales for responding.  Thank you for your
understanding.

 

There may be a fee payable for the retrieval, collation and provision of
the information you request.  If this is the case you will be informed and
the 20 working day timescale will be suspended until we receive payment
from you.  If you chose not to make payment then your request will be
withdrawn.

 

Some requests may also require either full or partial transference to
another public authority in order to answer your query in the fullest
possible way.  Again, you will be informed if this is the case.

 

Should you have any further enquiries concerning this matter, please
contact the Information Compliance Unit quoting the reference number
above.

 

 

Yours sincerely

 

 

Sue Cale

Information Compliance Assistant | Information Compliance Unit  | West
Mercia Police

Hindlip Hall Police Headquarters, Hindlip Hall, Worcester, WR3 8SP
Direct Dial: Working from Home Ext. Working from Home

Team email: [1][email address]

 

This email and any attachments may contain information that is
confidential, privileged, sensitive, or otherwise protected from
disclosure. Its unauthorised use, disclosure, storage or copying is not
permitted. If received in error, please destroy all copies and notify the
sender immediately by return email. Internet email is not a secure medium
of communication. Any views or opinions expressed in this email do not
necessarily represent those of West Mercia Police. All email activity may
be may be monitored, recorded and retained by West Mercia Police in
accordance with relevant legislation.

 

Please be aware that all information provided to West Mercia Police will
be held and treated in confidence in accordance with the Data Protection
Act 2018. It may be shared with other Force departments. Personal
information may also be used for statistical purposes, for fraud and crime
prevention and may be checked with/disclosed to regulatory bodies. The
information provided may be held electronically and/or in paper form and
will be kept secure at all times. Your personal data will be processed for
the performance of tasks carried out in the public interest or in the
exercise of the Police’s official authority and to comply with legal
obligations. 

References

Visible links
1. mailto:[email address]

Information Compliance, West Mercia Police

Dear Ms Smith

FREEDOM OF INFORMATION REQUEST REFERENCE NO: 60118

I write in connection with your request for information which was received
on 23^rd February 2021. Please find below the response to your request:

 

I would be most grateful if you would provide me, under the Freedom of
Information Act, details in respect to the contract below.Building
Cleaning:https://www.find-tender.service.gov.uk/N...
details we require are:• Suppliers who applied for inclusion on each
framework/contract and were successful & not successful at the PQQ & ITT
stages• Actual spend on this contract/framework (and any sub lots), from
the start of the contract to the current date• Start date & duration of
framework• Is there an extension clause in the framework(s)/contract(s)
and, if so, the duration of the extension?• Has a decision been made yet
on whether the framework(s)/contract(s) are being either extended or
renewed?• Who is the senior officer (outside of procurement) responsible
for this contract?

Reply:-

The notice issued by West Mercia Police on Contracts Finder is a Voluntary
Ex-Ante Transparency Notice (VEAT) not a contract award notice.

 

The force have used a 3^rd party, Place Partnership Ltd, to manage our
estates function for the last 6 years. This arrangement is going to cease
on 1^st April 2021 however services still need to be provided. As we did
not have enough notice to let a compliant tender due to TUPE timescale in
place to protect the staff we have awarded a 12 month extension to the
incumbent to give us time to prepare and let a replacement cleaning
contract for 1^st April 2022.

 

For any requests to participate in the forthcoming tender, please see the
invitation on our eTendering portal in the coming months via:

[1]https://uk.eu-supply.com/login.asp?B=BLU...

 

With regards to spend on our monthly reports that are not yet available to
view on West Mercia Police website. The exemption applicable to this
information is:

 

o Section 22 - Information intended for future publication

 

Section 22 is a qualified exemption and as such is subject to a public
interest test. This means that West Mercia Police have identified the
exemption, and have considered whether the public interest in not
disclosing the information outweighed the public interest test in
disclosing the information. Although there is a public interest in knowing
the details of FOI requests as this leads to greater transparency, Section
22 allows for circumstances when it is reasonable and correct for public
authorities to delay the provision of information until it is made
generally available through publication.

 

West Mercia Police spend can be found on our monthly reports after April
2021 via:

[2]https://www.westmercia.police.uk/foi-ai/...

 

You may also wish to visit the Contracts and Procurement page on the West
Mercia Police website via:

[3]https://www.westmercia.police.uk/police-...

 

Every effort has been made to ensure that the information provided is as
accurate as possible.

Please accept my apologies for the delay in responding.

Your attention is drawn to the below which details your right of
complaint.

Should you have any further enquiries concerning this matter, please write
or telephone the Information Compliance Unit quoting the reference number
above.

Yours sincerely

 

Mrs S Biddle

Information Compliance Unit
West Mercia Police

PO Box 55

Hindlip

Worcester

WR3 8SP

01905 331545 / 331565

 

 

West Mercia Police in complying with their statutory duty under sections 1
and 11 of the Freedom of Information Act 2000 to release the enclosed
information will not breach the Copyright, Designs and Patents Act 1988.
However, the rights of the copyright owner of the enclosed information
will continue to be protected by law. Applications for the copyright
owner’s written permission to reproduce any part of the attached
information should be addressed to The Force Solicitor, West Mercia Police
Headquarters, PO Box 55, Hindlip, Worcester, WR3 8SP.

COMPLAINT RIGHTS

Are you unhappy with how your request has been handled or do you think the
decision is incorrect?

You have the right to require West Mercia Police (WMP) to review their
decision.

Prior to lodging a formal complaint you are welcome and encouraged to
discuss the decision with the person that dealt with your request.

Ask to have the decision looked at again -

The quickest and easiest way to have the decision looked at again is to
contact the person named at the end of your decision letter.

That person will be able to discuss the decision, explain any issues and
assist with any problems.

Complaint

If you are dissatisfied with the handling procedures or the decision of
WMP made under the Freedom of Information Act 2000 (the Act) regarding
access to information, you can lodge a complaint with WMP to have the
decision reviewed. WMP must be notified of your intention to complain
within 20 working days of the date of its response to your Freedom of
Information request. Complaints should be made in writing and addressed
to:

West Mercia Police Headquarters

Information Compliance Unit

Hindlip Hall

Hindlip

PO Box 55

Worcester

WR3 8SP

or

Email:  [West Mercia Police request email]

In all possible circumstances, WMP will aim to respond to your complaint
within 20 working days.

The Information Commissioner

After lodging a complaint with WMP if you are still dissatisfied with the
decision you may make application to the Information Commissioner for a
decision on whether the request for information has been dealt with in
accordance with the requirements of the Act.

For information on how to make application to the Information Commissioner
please visit their website at https://ico.org.uk/ Alternatively phone or
write to:

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Phone: 0303 123 1113 (local rate) or 01625 545745 if you prefer to use a
national rate number

Fax:    01625 524 510

 

 

 

This email and any attachments may contain information that is
confidential, privileged, sensitive, or otherwise protected from
disclosure. Its unauthorised use, disclosure, storage or copying is not
permitted. If received in error, please destroy all copies and notify the
sender immediately by return email. Internet email is not a secure medium
of communication. Any views or opinions expressed in this email do not
necessarily represent those of West Mercia Police. All email activity may
be may be monitored, recorded and retained by West Mercia Police in
accordance with relevant legislation.

 

Please be aware that all information provided to West Mercia Police will
be held and treated in confidence in accordance with the Data Protection
Act 2018. It may be shared with other Force departments. Personal
information may also be used for statistical purposes, for fraud and crime
prevention and may be checked with/disclosed to regulatory bodies. The
information provided may be held electronically and/or in paper form and
will be kept secure at all times. Your personal data will be processed for
the performance of tasks carried out in the public interest or in the
exercise of the Police’s official authority and to comply with legal
obligations. 

References

Visible links
1. https://uk.eu-supply.com/login.asp?B=BLU...
2. https://www.westmercia.police.uk/foi-ai/...
3. https://www.westmercia.police.uk/police-...

Nid ydym yn gwybod a yw'r ymateb mwyaf diweddar i'r cais hwn yn cynnwys gwybodaeth neuai peidio - os chi ywJane Smith mewngofnodwch a gadael i bawb wybod.