Dear Northern Ireland Statistics and Research Agency,

Can you confirm that the current computer system used in Ireland for registering births operates as described below:

2.2.13 - The system for birth registration would be underpinned by the computerised central database (see paragraphs 1.2.1–1.2.9). Health Service birth notifications (see paragraph 2.2.3) would be received and entered onto the system electronically to form an outline birth record. The information required to be given by the person registering the birth would be cross-referenced against the outline record. The system would accept a registration only if it matched with a birth notification. In circumstances where a person seeks to register a birth and there is no birth notification, the system will allow the person to give the information. A registration will not be complete until that information is matched with the birth notification. In such circumstances the informant will be required to provide contact details should any problem arise when the birth notification is received from the Health Service. Confirmation of the registration would be sent to the informant when the registration is completed.

2.2.15 - There would be no need for a draft of the particulars to be prepared (see paragraph 2.2.5). A review and edit facility would be used to check the information before it is entered onto the central record system and locked. Once locked the facility to edit the record would be restricted. Also, the need for a copy of the record being prepared, checked and sent to the Registrar General would be dispensed with.

2.2.20 - If the informant gave the details for the birth to be registered before the notification was received from the Health Service, the details would be held until a corresponding notification was received. The birth record would then be created and entered onto the system. This would help to guard against fictitious registrations. Where no notification is received, enquiries would be made by the Registrar General, in conjunction with registration authorities to check the authenticity of the information given.

If Yes,

1) When the birth record is locked into the central database, does that mean that when a copy of a birth certificate is ordered, that the birth certificate is as completed on the day of registration, this would include the signatures of the parents, register (and/or) the superintendent registrar and the date of registration (not the date of issuing the birth certificate) and individual index number (remains the same)?

2) Are signatures manual (handwritten) or an electronic signature?
If manual or there are situations were a manual signature is required, is the certificate scanned back into the system to form a legal certificate in order to be locked in the central database?

3) If a scenario occurred where a solo informant gave the child a surname that didn’t belong to either parent, would the system issue the birth certificate?

If no, would there be some form of warning sign on the system?

4) How do you registrars verify that the informants are who they say they are?

5) What year the computer system implemented across registry offices in Ireland?

6) Is the system the RON system?

Yours faithfully,

Ms. S Lawson

Ms Lawson,

 

Thank you for your request for information, however, before we log this
request,  could you please confirm that you are requesting this
information for Northern Ireland as in your request you made reference to
‘Ireland’.

 

If you are requesting this information for Northern Ireland, to help us
identify the information requested, could you please advise from where the
extracts copied below have been taken.

 

Kind regards

 

FOi/EIR Unit,

Communications and Engagement Division

Department of Finance

2nd Floor West, Clare House

303 Airport Road West

Belfast BT3 9ED

 

 

 

 

dangos adrannau a ddyfynnir

Dear DoF FOI,

The information being requested is for Northern Ireland

Yours sincerely,

Ms. S

Good morning,

 

The Department of Finance acknowledges receipt of your request for
information – your reference number is DOF/2021-0289.

 

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rights requests during the current Covid-19 pandemic. This is because
resources may have to be diverted away from usual compliance or
information rights work.

 

A link to the Departments Information Access Requests Privacy Notice is
provided below.

 

[1]https://www.finance-ni.gov.uk/sites/defa...

 

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response to Freedom of Information and Environmental Information
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can be accessed at

 

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Regards

FOI/EIR Unit

 

 

 

dangos adrannau a ddyfynnir

1 Atodiad

Good afternoon,

 

Please see attached response to your recent request for information.

 

Pamela Bannon

FOI/EIR Unit

 

 

Dear DoF FOI,

Thanking you for response, however I do require further clarification

In regards to your response

2. '...... If a manual process is used the informant will sign a paper document which is retained by
GRONI and a typed signature is input on the computer registration.'

Is the typed signature that is inputted on the computer registration system, locked into the central database - registration system as described in your response to Q.1?

I assume that the registration system used in Northern Ireland operates on the births and deaths legislation 1874, in regards to S.7

7. In the case of an illegitimate child no person shall, as father of such child, be required to give information under this Act concerning the birth of such child, and the registrar shall not enter in the registrar the name of any person as father of such child, unless at the joint request of the mother and of the person acknowledging himself to be the father of such child, and such person shall in such case sign the register, together with the mother.

Whilst you have stated in response to Q.3 ' Yes, the registration would proceed as the surname given is the informant’s choice'

Again I ask the question

3) If a scenario occurred where a solo informant gave the child a surname that didn’t belong to either parent, would the system issue the birth certificate?

If no, would there be some form of warning sign on the system?

Also can you tell me if birth certificates are digitally sealed upon completion on the day of registration or when order from General Registrar Office Northern Ireland?

Yours sincerely,

Ms. S

DoF GRO General Enquiries,

1 Atodiad

Dear Ms Lawson

 

[1][FOI #769094 email]

 

Please see responses below in relation to the questions you have raised –
the response has been broken down into individual questions and responses.

 

2.  '...... If a manual process is used the informant will sign a paper
document which is retained by GRONI and a typed signature is input on the
computer registration.'

 

Is the typed signature that is inputted on the computer registration
system, locked into the central database - registration system  as
described in your response to Q.1?

 

Response:  Yes, the typed signature is locked into the registration
system.

 

I assume that the registration system used in Northern Ireland operates on
the births and deaths legislation 1874, in regards to S.7

 

Response:  The registration system in Northern Ireland does not operate
under the Births & Deaths Registration Act 1874 as this legislation only
relates to England & Wales

 

7. In the case of an illegitimate child no person shall, as father of such
child, be required to give information under this Act concerning the birth
of such child, and the registrar shall not enter in the registrar the name
of any person as father of such child, unless at the joint request of the
mother and of the person acknowledging himself to be the father of such
child, and such person shall in such case sign the register, together with
the mother.

 

Whilst you have stated in response to Q.3 ' Yes, the registration would
proceed as the surname given is the informant’s choice'

 

Again I ask the question

 

3) If a scenario occurred where a solo informant gave the child a surname
that didn’t belong to either parent, would the system issue the birth
certificate?

 

Response:  Yes, the system would issue the birth certificate – as stated
previously the surname given is the informant’s choice.

 

If no, would there be some form of warning sign on the system?

 

Also can you tell me if birth certificates are digitally sealed  upon
completion on the day of registration or when order from General Registrar
Office Northern Ireland?

 

Response:  The registration entry is not digitally sealed on the
completion of the registration.  Each birth certificate is digitally
sealed when it is produced, this would occur with a copy produced at point
of registration or any future orders from the General Register Office.

 

 

Regards,

Support Services Team 

General Register Office,
Colby House, Stranmillis Court,

Belfast, BT9 5RR

 

[2]NISRA-full-name-bilingual

 

dangos adrannau a ddyfynnir