All of the Cowley Low Traffic Neigbourhood (LTN) - consultations responses

Oxfordshire County Council Nid oedd gan y wybodaeth y gofynnwyd amdani.

Dear Oxfordshire County Council,

Please prove me with the complete set of responses to all three of the recent Cowley LTN consultations, which closed earlier this week. Ideally, I would like to receive this data in Excel format. I am happy to have entire sets of responses to specific questions removed, where these responses are likely to contain personal data (i.e. comments rather than "yes / no" / "scale" consultation replies. However, if possible, I would prefer to receive response data containing the first half of consultees' postcodes. This will allow me to compare "in Oxford" "out of Oxford", and "local to other parts of Oxford" responses.

Yours faithfully,

Richard Parnham

FOI - E&E, Oxfordshire County Council

Our reference: 19090 EIR

 

Dear Mr Parnham,

 

Thank you for your correspondence received on 21 November 2021 in which
you asked for the following information:

 

Please prove me with the complete set of responses to all three of the
recent Cowley LTN consultations, which closed earlier this week. Ideally,
I would like to receive this data in Excel format. I am happy to have
entire sets of responses to specific questions removed, where these
responses are likely to contain personal data (i.e. comments rather than
"yes / no" / "scale" consultation replies. However, if possible, I would
prefer to receive response data containing the first half of consultees'
postcodes. This will allow me to compare "in Oxford" "out of Oxford", and
"local to other parts of Oxford" responses.

 

Your request is being considered and you will receive the information
requested as soon as possible and in any event within the next 20 working
days in compliance with the Environmental Information Regulations
2004/Freedom of Information Act 2000, unless an exception applies. This
means that the council will respond to you by the end of 20 December 2021
at the latest.

 

If appropriate, the information requested can be made available in
alternative formats, including other languages, Braille, large print, and
audiocassette. If you require any of these formats then please let me
know.

 

Please contact me if you have any have further enquiries about your
request. I would be grateful if you could quote the reference number given
at the top of this email.

 

Kind regards

 

Marianna Marou

 

Access and Disclosure Team

Law and Governance

Commercial Development, Assets & Investment

Oxfordshire County Council

 

 

This email, including attachments, may contain confidential information.
If you have received it in error, please notify the sender by reply and
delete it immediately. Views expressed by the sender may not be those of
Oxfordshire County Council. Council emails are subject to the Freedom of
Information Act 2000. [1]email disclaimer. For information about how
Oxfordshire County Council manages your personal information please see
our [2]Privacy Notice.

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FOI - E&E, Oxfordshire County Council

1 Atodiad

Our reference: 19090 EIR

 

Dear Mr Parnham,

 

I am writing to update you on your request 19090 EIR.

 

Unfortunately, the Council is unable to supply you with a response to this
request today. Please accept the Council’s apologies for this delay.

 

Please be assured that the Council is actively working on this request and
will respond to you in full as soon as possible.

 

As the Council has not met the statutory deadline for responding to this
request, you do have the right to request an Internal Review now. However,
you may wish to reserve your right to do this until you have received and
considered the Council’s response.

 

We will send you an update at the latest by the end of Friday 24 December
2021.

 

If you have any queries in the meantime, please do not hesitate to contact
us at this email.

 

Kind regards

Renata Malinowski

 

Freedom of Information Support Officer

Email: [1]E&[email address] and
[2][email address]

 

 

[3]cid:image001.jpg@01D6010C.B8A402C0

 

 

Save money and paper - do you really need to print this email.

 

 

This email, including attachments, may contain confidential information.
If you have received it in error, please notify the sender by reply and
delete it immediately. Views expressed by the sender may not be those of
Oxfordshire County Council. Council emails are subject to the Freedom of
Information Act 2000. [4]email disclaimer. For information about how
Oxfordshire County Council manages your personal information please see
our [5]Privacy Notice.

References

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2. mailto:[email address]
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FOI - E&E, Oxfordshire County Council

2 Atodiad

Our reference:  19090 EIR

 

 

Dear Mr Parnham,

 

Thank you for your request dated 21 November 2021 in which you asked for
the following information:

 

Please prove me with the complete set of responses to all three of the
recent Cowley LTN consultations, which closed earlier this week. Ideally,
I would like to receive this data in Excel format. I am happy to have
entire sets of responses to specific questions removed, where these
responses are likely to contain personal data (i.e. comments rather than
"yes / no" / "scale" consultation replies. However, if possible, I would
prefer to receive response data containing the first half of consultees'
postcodes. This will allow me to compare "in Oxford" "out of Oxford", and
"local to other parts of Oxford" responses.

 

 

Please find attached Excel spreadsheet titled, ‘19090 EIR – Cowley
Final.xlsx’ and ‘19090 EIR – Cowley Final 2.xlsx’.

 

Please note that the information is in two files as the consultation moved
over from the old platform to Let’s Talk Oxfordshire, during the process.
The information will be considered alongside other information when
reported on for Cabinet Member Decision and so wider considerations will
also be taken into account at that point.

 

We have added the “Please enter the name of the town/village only, where
you currently live or the business/group you are responding on behalf of
is based” response in order to assist with the location of respondents, as
other more granular location information may have presented information
leading to identification. As this was a free text section of the survey
the Council has redacted the following information from the disclosure:

 

 1. The addresses/location details, where provided, of some third parties
who are not Council staff.

 

The Council considers that this information is exempt from disclosure
under Regulation 13 of the Environmental Information Regulations 2004. 
Regulation 13 provides that information shall not be disclosed where it
constitutes the personal data of someone other than the applicant and that
disclosure would satisfy one of the following three conditions:

 

1. disclosure would contravene any of the data protection principles, or
would do so if the exemptions in section 24(1) of the Data Protection Act
2018 (manual unstructured data held by public authorities) were
disregarded or,

2. disclosure would contravene Article 21 of the GDPR (general processing:
right to object to processing), or section 99 of the Data Protection Act
2018 (intelligence services processing: right to object to processing).

3. on a request under Article 15(1) of the GDPR (general processing: right
of access by the data subject) for access to personal data, the
information would be withheld in reliance on provision made by or under
section 15, 16 or 26 of, or Schedule 2, 3 or 4 to, the Data Protection Act
2018, on a request under section 45(1)(b) of that Act (law enforcement
processing: right of access by the data subject), the information would be
withheld in reliance on subsection (4) of that section, or on a request
under section 94(1)(b) of that Act (intelligence services processing:
rights of access by the data subject), the information would be withheld
in reliance on a provision of Chapter 6 of Part 4 of that Act.

 

In this case, the relevant condition is the first condition. 
Specifically, the Council considers that the first data protection
principle would be breached; namely, that disclosure of the redacted
information would not be fair for the following reasons:

 

 1. The reasonable expectations of the data subjects and the nature of the
information itself leads the Council to conclude that the data
subjects could not reasonably expect that this information would be
disclosed;
 2. Neither this, nor similar information has been released into the
public domain by the data subjects or anyone else; and
 3. That the legitimate interests in the public having access to this
information do not outweigh the interests in preserving the rights and
freedoms of the data subjects.

 

In reaching this decision, the Council noted that the following
consequences may occur if this information was disclosed:

 

 1. The data subject would not expect this information to be released.

 

In light of the above, the Council considers it justified to uphold this
exemption by applying redactions to the disclosure.

 

Internal review

If you are dissatisfied with the service or response to your request, you
can ask for an internal review as follows:

 

·         Contact the Freedom of Information team in Law & Governance:

[1][Oxfordshire County Council request email] 

·         Write to the Freedom of Information team at the FREEPOST
address:

 

Freedom of Information Team
Oxfordshire County Council
FREEPOST (RTLL-ECKS-GLUA)
Oxford OX1 1YA

 

If you remain dissatisfied with the handling of your request or complaint,
you have a right to appeal to the Information Commissioner at:

 

The Information Commissioner's Office, Wycliffe House, Water Lane,
Wilmslow, Cheshire, SK9 5AF.

Telephone: 0303 123 1113 Website:  [2]https://ico.org.uk

 

Please let me know if you have further enquiries. I would be grateful if
you could use the reference number given at the top of this email.

 

Yours sincerely,

 

Ben Smith

Infrastructure Locality Lead Central

Growth and Economy

Oxfordshire County Council

Email: [3][email address]

[4]www.oxfordshire.gov.uk

 

 

 

 

This email, including attachments, may contain confidential information.
If you have received it in error, please notify the sender by reply and
delete it immediately. Views expressed by the sender may not be those of
Oxfordshire County Council. Council emails are subject to the Freedom of
Information Act 2000. [5]email disclaimer. For information about how
Oxfordshire County Council manages your personal information please see
our [6]Privacy Notice.

References

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2. https://ico.org.uk/
3. mailto:[email address]
4. http://www.oxfordshire.gov.uk/
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6. https://www.oxfordshire.gov.uk/council/a...

Dear Oxfordshire County Council,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Oxfordshire County Council's handling of my FOI request 'All of the Cowley Low Traffic Neigbourhood (LTN) - consultations responses'. My request relates specifically to the decision not to provide me with response data containing the first half of consultees' postcodes.

In the following OCC report from Thursday 29 July 2021, which focused on the plans for the East Oxford LTNs, analysis was given to responses given to very small areas of the city, including "Divinity Road", "St Mary's" and "St Clement's" - see page 57 / numbered page 25 of the report linked to below. Seeing as OCC seems to place such weight on ultra-local consultant response rates in relation to its LTN consultations, and freely publishes such findings - seemingly without any GDPR concerns - I would like to be treated equally regarding the data I seek. My request for location data is arguably less location-specific than some of the findings published by OCC itself.

https://mycouncil.oxfordshire.gov.uk/doc...

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/a...

Yours faithfully,

Richard Parnham

FOI Team, Oxfordshire County Council

Dear Mr Parnham,

Thank you for your email.

I would be very grateful if you could by return of email indicate using our reference number, which request you would like us to undertake an internal review off. Unfortunately I have been unable to identify which request you would like us to review.

Thank you and kind regards
Renata

Renata Malinowski
Freedom of Information Support Officer
Law and Govenance
Oxfordshire County Council
Email: [Oxfordshire County Council request email]
www.oxfordshire.gov.uk

dangos adrannau a ddyfynnir

Dear FOI Team,

I do not have a reference number because my FOIs are run through Whatdotheyknow. I am not given this information. You should, however, be able to find me from the following information:
My name: Richard Parnham
The date of my FOI: 21 November 2021
The title of my FOI: 'All of the Cowley Low Traffic Neigbourhood (LTN) - consultations responses'

Yours sincerely,

Richard Parnham

FOI - E&E, Oxfordshire County Council

1 Atodiad

Our reference: 19090 EIR IR

 

Dear Mr Parnham,

 

In accordance with the council's Freedom of Information policy, I will
arrange for an internal review of your request to be undertaken.

 

The review will be undertaken by a manager not involved in the original
handling of your request. In line with guidance from the Information
Commissioner’s Office, we will aim to provide a full response within 20
working days beginning the day your complaint was received. This means you
will receive a response by 25 January 2022.

 

Kind regards,

Renata Malinowski

 

Freedom of Information Support Officer

Email: [1]E&[email address] and
[2][email address]

 

 

[3]cid:image001.jpg@01D67C47.D9E2A5C0

 

 

Save money and paper - do you really need to print this email.

 

 

This email, including attachments, may contain confidential information.
If you have received it in error, please notify the sender by reply and
delete it immediately. Views expressed by the sender may not be those of
Oxfordshire County Council. Council emails are subject to the Freedom of
Information Act 2000. [4]email disclaimer. For information about how
Oxfordshire County Council manages your personal information please see
our [5]Privacy Notice.

References

Visible links
1. mailto:E&[email address]
2. mailto:[email address]
4. https://www.oxfordshire.gov.uk/emaildisc...
5. https://www.oxfordshire.gov.uk/council/a...

FOI - E&E, Oxfordshire County Council

Our reference: 19090 EIR Internal Review

 

 

Dear Mr Parnham

 

Thank you for your email dated 21 December 2021. As you have indicated
that you are not satisfied with the response made by the County Council in
answer to 19090 EIR, the issue has been referred to me to conduct an
internal review.

 

My investigation

 

I have completed the internal review and have looked at the whole request
afresh. I have also looked at how the original response was handled.  On
that latter point, I can see that we replied a day later than the
statutory timeframe, please accept our apologies for this delay. 

 

Your request dated 21 November 2021 asked:

 

Please prove me with the complete set of responses to all three of the
recent Cowley LTN consultations, which closed earlier this week. Ideally,
I would like to receive this data in Excel format. I am happy to have
entire sets of responses to specific questions removed, where these
responses are likely to contain personal data (i.e. comments rather than
"yes / no" / "scale" consultation replies. However, if possible, I would
prefer to receive response data containing the first half of consultees'
postcodes. This will allow me to compare "in Oxford" "out of Oxford", and
"local to other parts of Oxford" responses.

 

In the Council’s response dated 21 December 2021, we provided two Excel
spreadsheets. As explained in the response, the reason for providing two
spreadsheets was because the consultation moved from the Council’s old
platform to the current ‘Let’s Talk Oxfordshire’ platform. As you
specifically stated that you were happy for the Council to remove entire
sets of responses “where these responses are likely to contain personal
data”, the Council only provided to you the information that fell within
the scope of your request. The Council included in its response the
“Please enter the name of the town/village only, where you currently live
or the business/group you are responding on behalf of is based” in order
to assist with the location of respondents, as other more granular
location details may have presented information leading to identification.
This information provided an indication as to whether the respondents were
in or out of Oxford, and in some cases more specific location details.

 

Following receipt of the Council’s response, on 21 December 2021 you
requested an internal review of the handling of your request, and in
particular questioned why the response did not include the first half of
consultees’ postcodes.

 

Having reviewed your request and the Council’s response, I can confirm
that the Council did not collect postcode level data as part of this
consultation and therefore the Council does not hold this information to
provide to you. I apologise that this was not made clear in the Council’s
initial response. Street level data was collected but this information if
requested is likely to be withheld by virtue of Regulation 13 EIR 2004, as
there is a risk of identification of respondents. I am satisfied that in
its response dated 21 December 2021 the Council provided all relevant
information that was held at the time of the request.

 

 

The Information Commissioner

 

I trust that this response explains the Council’s position regarding this
matter.  However, if you remain dissatisfied with the handling of your
request or complaint, you have a right to appeal to the Information
Commissioner at:

 

The Information Commissioner's Office,

Wycliffe House,

Water Lane,

Wilmslow,

Cheshire, SK9 5AF.

Telephone: 0303 123 1113

Website: [1]https://ico.org.uk/

 

Yours sincerely

 

 

Joanne Fellows

Growth Manager – Central

Growth and Economy

Oxfordshire County Council

Email: [2][email address]

[3]www.oxfordshire.gov.uk

 

 

 

This email, including attachments, may contain confidential information.
If you have received it in error, please notify the sender by reply and
delete it immediately. Views expressed by the sender may not be those of
Oxfordshire County Council. Council emails are subject to the Freedom of
Information Act 2000. [4]email disclaimer. For information about how
Oxfordshire County Council manages your personal information please see
our [5]Privacy Notice.

References

Visible links
1. https://ico.org.uk/
2. mailto:[email address]
3. http://www.oxfordshire.gov.uk/
4. https://www.oxfordshire.gov.uk/emaildisc...
5. https://www.oxfordshire.gov.uk/council/a...