Air Conditioning Inspection Report Compliance Audit (commonly known as an ACI TM44)

Jane Meadows made this Rhyddid Gwybodaeth request to Lewes District Council

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Roedd y cais yn llwyddiannus.

Dear Lewes District Council,

This request relates to TM44 Air Conditioning Inspection Reporting, which is mandatory for buildings which are air conditioned above a statutory minimum size. Ministry of Housing, Communities and Local Government has recently taken over compliance.

Q. How many buildings do you occupy which have air conditioning. Provide addresses?
Q. Who is the responsible person for ensuring that your buildings are legally compliant on the TM44 requirement? Provide the name, position, address, email address and direct telephone number of the responsible person.
Q. All reports are mandatorily lodged on the MHCLG database. No reports are currently lodged or are out of date, you are therefore non-compliant. When do you intend to rectify the situation?
Q. Air conditioning and air handling systems can cause increased risk of Covid-19 spread, have you included the TM44 into your return to work risk assessments?
Q. If you use a Facilities Management Company to manage compliance, who are they?

Yours faithfully,

Jane Meadows

Thank you for your information request received today.

 

I am currently reviewing your request and investigating whether there is
any information available for disclosure.  The Council, in accordance with
Section 10 of the Freedom of Information Act 2000 (‘the Act’), will reply
to your request promptly and in any event not later than the twentieth
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for Access to Information please visit: [1]Privacy Notice for Access to
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Please contact me again if you require any assistance with your request
and I will do my best to provide the relevant help and advice.

 

Kind Regards

 

 

Information Governance Officer

Lewes District Council and Eastbourne Borough Council

References

Visible links
1. https://www.lewes-eastbourne.gov.uk/_res...

Access to Information,

1 Atodiad

Dear Ms. Meadows,

 

Information Request:  FOI 12124

 

Thank you for your information request dated 28 September 2020 received in
our office on the same day.

 

I have reviewed your request and investigated whether there is any
information which can be disclosed to you.  Please find below the
information the council holds, and which I am pleased to provide to you.

 

Q. How many buildings do you occupy which have air conditioning. Provide
addresses? 

 

LEWES

·         Fisher Street 2 / 187 High Street, Lewes – last service on
23/09/20

·         Lewes House, 32 High St, Lewes – last service on 23/09/20

·         Southover House, Southover Rd, Lewes – last service on 23/09/20

 

Q. Who is the responsible person for ensuring that your buildings are
legally compliant on the TM44 requirement? Provide the name, position,
address, email address and direct telephone number of the responsible
person.

 

Anna Gollop

Procurement & Compliance Officer

Property, Delivery & Compliance

 

Lewes District and Eastbourne Borough Council

01323 410000

[1][email address]

 

Q. All reports are mandatorily lodged on the MHCLG database. No reports
are currently lodged or are out of date, you are therefore non-compliant.
When do you intend to rectify the situation?

 

This is in progress and was delayed by the pandemic and our contractor’s
access to buildings, we hope to have all lodged by December 2020.

 

Q. Air conditioning and air handling systems can cause increased risk of
Covid-19 spread, have you included the TM44 into your return to work risk
assessments? 

 

Please advise how a TM44 would enhance a return to work risk assessment.

 

Q. If you use a Facilities Management Company to manage compliance, who
are they? 

 

N/A

 

I trust that this deals with your enquiry to your satisfaction, but if you
feel that Lewes District Council has misunderstood or not responded
appropriately to your request, you have two courses of action:

 

o You can clarify the terms of your original request to allow this to be
looked at again  (if you expand your request this will be dealt with
as a new request)
o All applicants have a 'right of appeal'.  An appeal should be focused
on the original request and should identify how the council’s response
failed to answer your Information Request.  Appeals must be made in
writing (or e-mail) within 40 working days of receipt of this response
and addressed to the Information Governance Appeals Officer, to the
address below. 

 

Information Governance Appeals Officer

Lewes District Council and Eastbourne Borough Council

1 Grove Road

EASTBOURNE

BN21 4TW     

                                  

E-mail  : [2][email address]

 

After the council’s internal appeals procedure has been exhausted, a
further appeal about the same Information Request can be directed to the
Information Commissioner for adjudication.  Full details will be provided
should an appeal proceed to this stage.

 

Please note:

If you are considering re-using the information disclosed to you through
this request, for any purpose outside of what could be considered for
personal use, you are required under the Public Sector Re-use of
Information Regulations 2015 to make an Application for Re-use to the
organisation you have requested the information from.  Applications for
Re-Use should be directed to the address detailed in the footer below.

 

Please contact me again, quoting your reference number, if you require any
further assistance with your current request and I will do my best to
provide the relevant help and advice.

 

Yours sincerely

 

 

Regards,

Kevin Rance
Information Governance Officer

Tel: +44(0)1273 471600

[3][email address]

Lewes and Eastbourne Legal Services acting on behalf of Lewes District
Council and Eastbourne Borough Council

 

Lewes District Council: Southover House, Southover Road, Lewes BN7 1AB 
[4]www.lewes-eastbourne.gov.uk. Minicom 01273 484488

Eastbourne Borough Council: 1 Grove Road, Eastbourne BN21 4TW 
[5]www.lewes-eastbourne.gov.uk. Text Relay 18001 01323 410000

 

[6]cid:image003.jpg@01D1E9A6.A42E8490

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References

Visible links
1. mailto:estates.compliance@lewes-east
2. mailto:[email address]
3. mailto:[email address]
4. http://www.lewes-eastbourne.gov.uk/
5. http://www.lewes-eastbourne.gov.uk/