Dear Birmingham City University,

Can we please request the following information;

Part 1 Total invoice processing

• How many invoices did accounts payable process in the 12 months from Jan 18 to Dec and for what total value
• How many suppliers were these invoices paid to?

Part 2 Single use suppliers

Of the total invoices processed how many were for suppliers that were only used one time one in that period (a single purchase order or invoice) and how many were for suppliers used 3 times of less?

Please complete the table below which shows the breakdown of one time suppliers by detailed purchase category

Purchasing Category Volume (one time supplier invoices) Value (one time supplier invoices)
e.g. IT subcontractors
e.g. Editorial contributors

Part 3 Low value order processing

Do you use any of the below approaches to processing low value orders (tick box)

• Procurement cards
• PO flipping (conversion or purchase orders to invoices)
• A manual sign off process outside of the standard approvals process
• They follow the standard procurement process
• Other

Yours faithfully,

John Clancy

Freedom of Information Act, Birmingham City University

Dear John,

RE: INFORMATION REQUEST DATED 9th APRIL 2019
REF: FOI – 02962

Thank you for your request for information. This was received on 9th April 2019 and we are dealing with it under the terms of the Freedom of Information Act 2000.

We will respond to the information request within 20 working days (i.e on or before 9th May 2019). If we are unable to respond to the request or if the University does not hold the information or if there is a reason for it to be withheld, we will write to you with the reasons why.

If you have any queries or concerns about the process, please do not hesitate to contact us. Otherwise we will write to you on or before 9th May 2019.

Thanks,

Information Management Team
Birmingham City University
Joseph Priestley Building / 3rd Floor
6 Cardigan Street
Birmingham
B4 7BD

T: 0121 300 5288
E: [Birmingham City University request email]

dangos adrannau a ddyfynnir

Freedom of Information Act, Birmingham City University

Dear John,

We are still processing your request and aim to have a response sent out to you as soon as possible.

We will send a status update to you tomorrow.

Please accept our sincere apologies for the delay.

If you have any queries, please don't hesitate to contact us.

Kind Regards,

Information Management Team
Birmingham City University
Joseph Priestley Building / 3rd Floor
6 Cardigan Street
Birmingham
B4 7BD

T: 0121 300 5288
E: [Birmingham City University request email]

dangos adrannau a ddyfynnir

Freedom of Information Act, Birmingham City University

Dear John,

Unfortunately, we still have not received the information to enable us to respond to your request.

I will get a response sent to you as soon as I receive the information.

If you have any queries, please don't hesitate to contact me.

Kind Regards,

Information Management Team
Birmingham City University
Joseph Priestley Building / 3rd Floor
6 Cardigan Street
Birmingham
B4 7BD

T: 0121 300 5288
E: [Birmingham City University request email]

dangos adrannau a ddyfynnir

Freedom of Information Act, Birmingham City University

2 Atodiad

Dear John,

RE: INFORMATION REQUEST DATED 9th APRIL 2019
REF: FOI – 02962

Further to your request received on 9th April, please see our response attached.

Please accept our sincere apologies for the delay to this response.

If you are dissatisfied with the handling of your request, you have the right to ask for an internal review. Requests for an internal review should be made to the Head of Legal and Compliance at [Birmingham City University request email] or by writing to: Head of Legal and Compliance, Birmingham City University, Joseph Priestley Building, Cardigan Street, B4 7BD.

If you are not content with the outcome of the internal review, you have the right to apply directly to the Information Commissioner for a decision. Please see https://ico.org.uk/concerns/getting/ for details of their procedure. The Information Commissioner can be contacted at: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

Thanks,

Information Management Team
Birmingham City University
Joseph Priestley Building / 3rd Floor
6 Cardigan Street
Birmingham
B4 7BD

T: 0121 300 5288
E: [Birmingham City University request email]

dangos adrannau a ddyfynnir