Dear Liverpool John Moores University,
Can we please request the following information;
Part 1 Total invoice processing
• How many invoices did accounts payable process in the 12 months from Jan 18 to Dec 18 and for what total value?
• How many suppliers were these invoices paid to?
Part 2 Single use suppliers
Of the total invoices processed how many were for suppliers that were only used one time one in that period (a single purchase order or invoice) and how many were for suppliers used 3 times of less?
For the suppliers that were used only one time in that period, how many invoices were for less than £1,000, less than £2,500 and less than £5,000?
Please complete the table below which shows the breakdown of one time suppliers by detailed purchase category
Purchasing Category Volume (one time supplier invoices) Value (one time supplier invoices)
e.g. IT subcontractors
e.g. Editorial contributors
What particular type of single use suppliers cause Accounts payable/Procurement frustrations/headaches relative to the other types?
Part 4 Team Size
In 2018, on average, how many Full Time Equivalent (FTE) staff were in your Finance Accounts Payable team?
In 2018, on average, how many Full Time Equivalent (FTE) staff were in your Procurement team?
Part 3 Low value order processing
Do you use any of the below approaches to processing low value orders (tick box)
• Procurement cards
• PO flipping (conversion or purchase orders to invoices)
• A manual sign off process outside of the standard approvals process
• They follow the standard procurement process
Thank you for your email requesting information under the Freedom of Information Act 2000 (FOIA). The University will respond within the regulatory framework of 20 working days by 26th June 2019.
Please email [Liverpool John Moores University request email] should you have any queries in the meantime.
Liverpool John Moores University
[Liverpool John Moores University request email]
Dear Mr Clancy
Please fund attached our response to your recent request
Legal and Governance Services
Exchange Station Tithebarn St, Liverpool, L2 2QP
e: [email address]
We work to defend the right to FOI for everyone
Help us protect your right to hold public authorities to account. Donate and support our work.Donate Now