Nid ydym yn gwybod a yw'r ymateb mwyaf diweddar i'r cais hwn yn cynnwys gwybodaeth neuai peidio - os chi ywJohn Clancy mewngofnodwch a gadael i bawb wybod.

Accounts Payable information

We're waiting for John Clancy to read recent responses and update the status.

Dear University of Exeter,

Can we please request the following information;

Part 1 Total invoice processing

• How many invoices did accounts payable process in the 12 months from Jan 18 to Dec 18 and for what total value?
• How many suppliers were these invoices paid to?

Part 2 Single use suppliers

Of the total invoices processed how many were for suppliers that were only used one time one in that period (a single purchase order or invoice) and how many were for suppliers used 3 times of less?

For the suppliers that were used only one time in that period, how many invoices were for less than £1,000, less than £2,500 and less than £5,000?

Please complete the table below which shows the breakdown of one time suppliers by detailed purchase category

Purchasing Category Volume (one time supplier invoices) Value (one time supplier invoices)
e.g. IT subcontractors
e.g. Editorial contributors

What particular type of single use suppliers cause Accounts payable/Procurement frustrations/headaches relative to the other types?
Part 4 Team Size
In 2018, on average, how many Full Time Equivalent (FTE) staff were in your Finance Accounts Payable team?
In 2018, on average, how many Full Time Equivalent (FTE) staff were in your Procurement team?
Part 3 Low value order processing

Do you use any of the below approaches to processing low value orders (tick box)
• Procurement cards
• PO flipping (conversion or purchase orders to invoices)
• A manual sign off process outside of the standard approvals process
• They follow the standard procurement process
• Other

Yours faithfully,

John Clancy

Data Protection & Freedom of Information, University of Exeter

1 Atodiad

Dear John,

 

Thank you for your request under the information Act of 2000. Your
reference number is FOI19-231.

 

We will consider your request and respond in due course.

 

The data you provide to allow us to process your request is collected so
that you are able to exercise your lawful rights under the Freedom of
Information Act. Your personal data will be held by the Information
Governance Office and shared with relevant staff as necessary.

 

Once a request has been completed, the relevant data will be held by the
Information Governance Office for three years in line with ICO guidance,
this is to ensure the University has fully carried out its requirements
under the legislation.

 

For further information on how we process your personal data, please see:
[1]http://www.exeter.ac.uk/dataprotection/

 

The University should respond to your FOI request as soon as possible and
no later than twenty working days after the date of receipt of the
request. Should The University be required to undertake a public interest
test relating to the potential application of a qualified exemption we may
extend the time frame by up to twenty additional days. Please be aware
that our response time takes into account the workloads of the Information
Governance Office and relevant data owners and will therefore not always
correlate with the complexity of the request. Should The University seek
clarification any resulting time spent awaiting communication will not be
counted against that time limit.

 

Regards,

 

Jude

Information Governance Support
Tel 01392 727510

University of Exeter
[2]www.exeter.ac.uk
Lafrowda House, St. German’s Road, Exeter, EX4 6TL

This email and any attachment may contain information that is
confidential, privileged, or subject to copyright, and which may be exempt
from disclosure under applicable legislation. It is intended for the
addressee only. If you received this message in error, please let me know
and delete the email and any attachments immediately. The University will
not accept responsibility for the accuracy/completeness of this email and
its attachments.

 

 

dangos adrannau a ddyfynnir

Data Protection & Freedom of Information, University of Exeter

2 Atodiad

Dear John,   

 

Please find the University's response to your Freedom of Information
Request attached.

 

Kind regards,

Information Governance Support

University of Exeter
http://www.exeter.ac.uk/foi/summary/
Lafrowda House, St. German’s Road, Exeter, EX4 6TL

This email and any attachment may contain information that is
confidential, privileged, or subject to copyright, and which may be exempt
from disclosure under applicable legislation. It is intended for the
addressee only. If you received this message in error, please let me know
and delete the email and any attachments immediately. The University will
not accept responsibility for the accuracy/completeness of this email and
its attachments.

 

 

dangos adrannau a ddyfynnir

Nid ydym yn gwybod a yw'r ymateb mwyaf diweddar i'r cais hwn yn cynnwys gwybodaeth neuai peidio - os chi ywJohn Clancy mewngofnodwch a gadael i bawb wybod.