Nid ydym yn gwybod a yw'r ymateb mwyaf diweddar i'r cais hwn yn cynnwys gwybodaeth neuai peidio - os chi ywJohn Clancy mewngofnodwch a gadael i bawb wybod.

Dear Ulster University,

Can we please request the following information;

Part 1 Total invoice processing

• How many invoices did accounts payable process in the 12 months from Jan 18 to Dec 18 and for what total value?
• How many suppliers were these invoices paid to?

Part 2 Single use suppliers

Of the total invoices processed how many were for suppliers that were only used one time one in that period (a single purchase order or invoice) and how many were for suppliers used 3 times of less?

For the suppliers that were used only one time in that period, how many invoices were for less than £1,000, less than £2,500 and less than £5,000?

Please complete the table below which shows the breakdown of one time suppliers by detailed purchase category

Purchasing Category Volume (one time supplier invoices) Value (one time supplier invoices)
e.g. IT subcontractors
e.g. Editorial contributors

What particular type of single use suppliers cause Accounts payable/Procurement frustrations/headaches relative to the other types?
Part 4 Team Size
In 2018, on average, how many Full Time Equivalent (FTE) staff were in your Finance Accounts Payable team?
In 2018, on average, how many Full Time Equivalent (FTE) staff were in your Procurement team?
Part 3 Low value order processing

Do you use any of the below approaches to processing low value orders (tick box)
• Procurement cards
• PO flipping (conversion or purchase orders to invoices)
• A manual sign off process outside of the standard approvals process
• They follow the standard procurement process
• Other

Yours faithfully,

John Clancy

foi, Ulster University

Dear Mr Clancy

FREEDOM OF INFORMATION ACT – Ref: FOIA/19/92

We acknowledge receipt of your recent request under the FOI Act 2000, reference number FOIA/19/92.

Your request is receiving attention and we hope to have a response to you no later than 25 June 2019.

Yours sincerely

Elinor Byrden
Office of the University Secretary

Elinor Byrden
Policy Co-ordinator
Office of the University Secretary

Ulster University l Cromore Road l Coleraine l BT52 1SA
T: +44 (0)28 7012 3354
E: [email address]
www.ulster.ac.uk

dangos adrannau a ddyfynnir

foi, Ulster University

Dear Mr Clancy

Further to your FOI request please see response below from Ulster University.

Part 1 Total invoice processing

• How many invoices did accounts payable process in the 12 months from Jan 18 to Dec 18 and for what total value? 18024
• How many suppliers were these invoices paid to? 2535

Part 2 Single use suppliers

Of the total invoices processed how many were for suppliers that were only used one time one in that period (a single purchase order or invoice) and how many were for suppliers used 3 times of less? 1225 and 1847

For the suppliers that were used only one time in that period, how many invoices were for less than £1,000, less than £2,500 and less than £5,000? 486, 810,1017

Please complete the table below which shows the breakdown of one time suppliers by detailed purchase category

Purchasing Category Volume (one time supplier invoices) Value (one time supplier invoices)
e.g. IT subcontractors 1225 £5654411
e.g. Editorial contributors

What particular type of single use suppliers cause Accounts payable/Procurement frustrations/headaches relative to the other types?Those at low value / no full contact details/ cant accept Purchase order/ costly set up time/ time delays in set up
Part 4 Team Size 5.5 FTE
In 2018, on average, how many Full Time Equivalent (FTE) staff were in your Finance Accounts Payable team? 5.75FTE
In 2018, on average, how many Full Time Equivalent (FTE) staff were in your Procurement team?9 FTE
Part 3 Low value order processing

Do you use any of the below approaches to processing low value orders (tick box)
• Procurement cards Yes
• PO flipping (conversion or purchase orders to invoices) Yes
• A manual sign off process outside of the standard approvals process Yes
• They follow the standard procurement processYes
• Other

If you are unhappy with how the University has dealt with your request you may raise the matter under the University's internal review process for FOI requests. Please submit written details of your appeal to Mr Eamon Mullan, University Secretary, Room J312, University of Ulster, Coleraine BT52 1SA, email at [email address]. The University will normally undertake to issue a decision on an appeal within 20 working days of receipt.

If you do not wish to submit an appeal to the University in relation to your request or if you are unhappy with the outcome of an appeal you may apply to the Office of the Information Commissioner. Full particulars of the FOI Act including the Information Commissioner's address may be found at www.ico.org.uk

Yours sincerely

Elinor Byrden
Office of the University Secretary

Elinor Byrden
Policy Co-ordinator
Office of the University Secretary

Ulster University l Cromore Road l Coleraine l BT52 1SA
T: +44 (0)28 7012 3354
E: [email address]
www.ulster.ac.uk

dangos adrannau a ddyfynnir

Nid ydym yn gwybod a yw'r ymateb mwyaf diweddar i'r cais hwn yn cynnwys gwybodaeth neuai peidio - os chi ywJohn Clancy mewngofnodwch a gadael i bawb wybod.