Accounts Payable information

The request was successful.

Dear Transport for London,

Can we please request the following information;

Part 1 Total invoice processing

• How many invoices did accounts payable process in the 12 months from Jan 18 to Dec and for what total value
• How many suppliers were these invoices paid to?

Part 2 Single use suppliers

Of the total invoices processed how many were for suppliers that were only used one time one in that period (a single purchase order or invoice) and how many were for suppliers used 3 times of less?

Please complete the table below which shows the breakdown of one time suppliers by detailed purchase category

Purchasing Category Volume (one time supplier invoices) Value (one time supplier invoices)
e.g. IT subcontractors
e.g. Editorial contributors

Part 3 Low value order processing

Do you use any of the below approaches to processing low value orders (tick box)

• Procurement cards
• PO flipping (conversion or purchase orders to invoices)
• A manual sign off process outside of the standard approvals process
• They follow the standard procurement process
• Other

Yours faithfully,

John Clancy

FOI, Transport for London

Dear Mr Clancy,

 

TfL Ref: FOI-0186-1920

 

Thank you for your request received by Transport for London (TfL) on 9^th
April 2019 asking for information about invoice processing at TfL.

 

Your request will be processed in accordance with the requirements of the
Freedom of Information Act and our information access policy. 

 

A response will be sent to you by 10^th May 2019. We publish a substantial
range of information on our website on subjects including operational
performance, contracts, expenditure, journey data, governance and our
financial performance. This includes data which is frequently asked for in
FOI requests or other public queries. Please check
[1]http://www.tfl.gov.uk/corporate/transpar... to see if this helps you.

 

We will publish anonymised versions of requests and responses on the
[2]www.tfl.gov.uk website. We will not publish your name and we will send
a copy of the response to you before it is published on our website.

 

In the meantime, if you would like to discuss this matter further, please
do not hesitate to contact me.

 

Yours sincerely,

 

David Wells

FOI Case Officer

FOI Case Management Team

General Counsel

Transport for London

 

 

 

show quoted sections

FOI, Transport for London

3 Attachments

Dear Mr Clancy,

 

TfL Ref: FOI-0186-1920

 

Thank you for your email of 9^th April 2019 asking for information about
accounting at TfL.

 

Your request has been considered in accordance with the requirements of
the Freedom of Information Act and our information access policy. I can
confirm that we hold the information you require. Your questions are
answered in turn below:

 

Part 1 Total invoice processing:

 

•How many invoices did accounts payable process in the 12 months from Jan
18 to Dec and for what total value?

•How many suppliers were these invoices paid to?

 

We publish our expenditure data at the following link which contains the
information you require:
[1]https://tfl.gov.uk/corporate/publication...

 

Part 2 Single use suppliers:

 

Of the total invoices processed how many were for suppliers that were only
used one time one in that period (a single purchase order or invoice) and
how many were for suppliers used 3 times of less?

 

Please complete the table below which shows the breakdown of one time
suppliers by detailed purchase category

 

Purchasing CategoryVolume (one time supplier invoices)Value (one time
supplier invoices)

e.g. IT subcontractors

e.g. Editorial contributors

 

Answer: The information for the above questions can be found in the
attached spreadsheets (upon opening you may need to expand the width of
some columns to see the data in full).

 

Part 3 Low value order processing:

 

Do you use any of the below approaches to processing low value orders
(tick box)

 

•Procurement cards

 

Answer: Yes (but note that both the number of cards issued and the
associated usage is very low. At a high level we only support this for
emergency purchases in the event of an asset failure that is disrupting
service or in support of an emergency).

 

•PO flipping (conversion or purchase orders to invoices)

 

Answer: Not currently supported, but under review.

 

•A manual sign off process outside of the standard approvals process

 

Answer: No, although some transactions have additional sign off
requirements (Board papers for example) but all approvals are done in our
ERP

 

•They follow the standard procurement process

 

Answer: See above.

 

•Other

 

Answer: See above.

 

If this is not the information you are looking for, or if you are unable
to access it for any reason, please do not hesitate to contact me.

 

Please see the attached information sheet for details of your right to
appeal as well as information on copyright and what to do if you would
like to re-use any of the information we have disclosed.

 

Yours sincerely,

 

David Wells

FOI Case Officer

FOI Case Management Team

General Counsel

Transport for London

 

 

show quoted sections