Accounts Payable and Enrolment forms

Roedd y cais yn llwyddiannus.

Stephanie Mottershead

Dear South and West Kent College,

1. I would like some information about the college’s current Accounts Payable processes, please indicate:
_where the Accounts Payable team is currently based and if centralised?
_ which finance system/accounting software the finance team uses to process supplier invoices?
_ how many suppliers do you have?
_ number of staff manually processing the invoices?
_ volume of paper and electronic invoices processed per annum?
_ are paper invoices scanned at all? Before or after payment?
_ any plans to look at invoice automation/ OCR scanning in the next 6 months to a year?
_ If OCR/ Invoice automation systems already in place please indicate name of supplier

2. And finally, please let me know how many enrolment forms you receive per annum?
_Do you receive them by post, fax, email or online?
_Are they manually processed by a team of people (i.e. is the forms data manually keyed in into a database)?

I look forward to a reply by email.

Yours faithfully,

Stephanie Mottershead

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7. mailto:[K College request email]

Tony Elliott,

3 Atodiad

Dear Ms Mottershead,


Thank you for your request


Further to your request for information please find our response below;


The accounts payable team is located at our Tonbridge Campus.

The software used is Symmetry.

We have 1000+ Suppliers.

We have 2 staff processing invoices.

All invoices are scanned before payment.

There are not currently plans for automation.


We received 43,900 enrolment forms last year (19,418 learners, learners
often enrol on more than 1 course)

They are received by post, electronically and in person.

They are inputted manually.






Tony Elliott
Business Improvement Director
Corporate Development

01303 858435
ext: 8435



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