Accounts Payable and Enrolment forms

Stephanie Mottershead made this Rhyddid Gwybodaeth request to West Kent College

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

Roedd y cais yn llwyddiannus.

Stephanie Mottershead

Dear South and West Kent College,

1. I would like some information about the college’s current Accounts Payable processes, please indicate:
_where the Accounts Payable team is currently based and if centralised?
_ which finance system/accounting software the finance team uses to process supplier invoices?
_ how many suppliers do you have?
_ number of staff manually processing the invoices?
_ volume of paper and electronic invoices processed per annum?
_ are paper invoices scanned at all? Before or after payment?
_ any plans to look at invoice automation/ OCR scanning in the next 6 months to a year?
_ If OCR/ Invoice automation systems already in place please indicate name of supplier

2. And finally, please let me know how many enrolment forms you receive per annum?
_Do you receive them by post, fax, email or online?
_Are they manually processed by a team of people (i.e. is the forms data manually keyed in into a database)?

I look forward to a reply by email.

Yours faithfully,

Stephanie Mottershead

Link: [1]File-List
Link: [2]themeData
Link: [3]colorSchemeMapping

Thank you for your interest in K College.

If your enquiry requires a reply, we aim to fully respond to all e-mail
enquiries within 48 hours of receipt (excluding weekends and bank
holidays), although we'll often reply much sooner. If we think it will
take longer than this to give you a full response, we'll contact you to
let you know.

If you're interested in applying for a course, our regular information
events are a great way to meet our staff and view the excellent facilities
we offer, either before or after you apply. For details of forthcoming
events and to register your attendance, please go to
[4]www.kcollege.ac.uk/events-a-open-days.

Our website offers the opportunity to build a personalised prospectus,
according to your subject areas of interest. To take a look, please go to
[5]www.kcollege.ac.uk and select the "Build My Prospectus" link.

For information on how to apply for a course, please go to
[6]www.kcollege.ac.uk/learner-information/application-form-a-ucas-information.
If you require further assistance with your application, or you have any
other queries regarding the admissions process, please contact our
Admissions Team on 0845 207 8220 or e-mail them at [7][K College request email].

We look forward to welcoming you to K College soon.

Follow us online!

If you would like to follow our latest news and ask questions about the
College, why not join us on Twitter and facebook? You can find us here:

[8]www.twitter.com/weareKcollege

[9]www.facebook.com/weareKcollege

This message has been scanned for malware by Websense. [10]www.websense.com

References

Visible links
1. file:///tmp/cid:filelist.xml@01CBE941.FA061600
2. file:///tmp/~~themedata~~
3. file:///tmp/~~colorschememapping~~
4. http://www.kcollege.ac.uk/events-a-open-...
5. http://www.kcollege.ac.uk/
6. http://www.kcollege.ac.uk/learner-inform...
7. mailto:[K College request email]
8. http://www.twitter.com/weareKcollege
9. http://www.facebook.com/weareKcollege
10. http://www.websense.com/

Tony Elliott,

3 Atodiad

Dear Ms Mottershead,

 

Thank you for your request

 

Further to your request for information please find our response below;

 

The accounts payable team is located at our Tonbridge Campus.

The software used is Symmetry.

We have 1000+ Suppliers.

We have 2 staff processing invoices.

All invoices are scanned before payment.

There are not currently plans for automation.

 

We received 43,900 enrolment forms last year (19,418 learners, learners
often enrol on more than 1 course)

They are received by post, electronically and in person.

They are inputted manually.

 

Regards,

 

 

 

Tony Elliott
Business Improvement Director
Corporate Development

01303 858435
ext: 8435
07538376843
[1]http://www.kcollege.ac.uk/

 

 

The information in this email, and attachments is private and confidential
and may be legally privileged.  It is intended solely for the recipient
and access by anyone else is unauthorised.  If you are not the recipient,
any disclosure, copying, distribution or any action taken or omitted to be
taken in reliance on it, is prohibited and unlawful.  If you have received
this email in error please notify us immediately (by return email) and
destroy the message and all copies in your possession. 
This email is for information only; K College cannot be held responsible
for the accuracy of information contained or for the outcome of any action
taken upon this e-mails receipt.

This message has been scanned for malware by Websense. [2]www.websense.com

References

Visible links
1. http://www.kcollege.ac.uk/
2. http://www.websense.com/