Academic and Administrative Staff 1990/91-1999-2000

A. Edel made this Rhyddid Gwybodaeth request to Glasgow Caledonian University

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

Roedd y cais yn rhannol lwyddiannus.

Dear Glasgow Caledonian University,
I'm writing this request under the Freedom of Information (Scotland) Act 2002. I'm asking for the list of all academic staff at the Department of Law and Public Administration (or the relevant Law department in case of a name change or restructure) during the years 1990/91 to 1999/2000, including the courses they taught each year. Please suggest if there is any information on where they currently teach or do any academic job or hold office. Also, I ask for the names of the corresponding faculty and departmental administrative staff during these years, including, but not limited to, faculty deans and department heads and assistants. Please provide the names in full including middle names and without any abbreviation.

Yours faithfully,

Alexander Edel

Freedom of Information Enquiries,

Dear Mr Edel

Glasgow Caledonian University has received your request for information. The University is currently processing this and will get back to you as soon as possible. It will be responded to under the Freedom of Information (Scotland) Act 2002.

Yours sincerely
Linda Reid

Linda Reid
Department of Governance

T: +44 (0)141 273 1451 | F: +44 (0)141 331 8797 | E: [email address]
Glasgow Caledonian University, Cowcaddens Road, Glasgow, G4 0BA,
Scotland, United Kingdom

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Freedom of Information Enquiries,

1 Atodiad

Dear Mr Edel

I refer to your request for information. The University does not hold records of staff, their roles and what they taught from 1990/1991 to 1999/2000. The University is therefore relying on an exemption in the Freedom of Information (Scotland) Act 2002 Section 17 (1) (b) Information not held.

Please also find attached a review notice setting out the steps you may take if you are not satisfied with the response provided to your request.

If there are any questions in relation to this request, please contact the University at [Glasgow Caledonian University request email]
Please note the University is closed from 21 December 2018 until 3 January 2019.

Yours sincerely
Jean Ash

Jean Ash
Information Compliance, Governance and Records Manager | Department of Governance

T: +44 (0)141 331 3341| F: +44 (0)141 331 8797 | E: [email address]
Glasgow Caledonian University, Cowcaddens Road, Glasgow, G4 0BA,
Scotland, United Kingdom

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Dear Glasgow Caledonian University,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Glasgow Caledonian University's handling of my FOI request 'Academic and Administrative Staff 1990/91-1999/2000'.

I had asked for a "list of all academic staff at the Department of Law and Public Administration... during the years 1990/91 to 1999/2000, including the courses they taught each year;" I also asked for "the names of the corresponding faculty and departmental administrative staff during these years, including, but not limited to, faculty deans and department heads and assistants."

In a previous response to my request, the Clerical Assistant at the Department of Governance had claimed: "University does not hold records of staff, their roles and what they taught from 1990/1991 to 1999/2000." That essentially means the University does not even know who was the dean in 2000 of the Department of Law and Public Admnistration, or who exactly headed the Division of Law in 2000. Or who of all professors supervised Law theses. That's beyond me how it is possible not to have that data for less than 2 decades. Among these people are current staff and lecturers already working day and night at the University.

Please provide me with all, or else, with whatever data you have in the scope of my request.

Thank you.

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/a...

Yours faithfully,

Alexander Edel

Freedom of Information Enquiries,

Dear Mr Edel

Glasgow Caledonian University has received your request for a review (below). The review will be undertaken by an officer not involved in handling your request and we will get back to you as soon as possible.

Please note that the University has been closed from 22 December 2018 until 3 January 2019.

Yours sincerely

Linda Reid
Department of Governance

T: +44 (0)141 273 1451 | F: +44 (0)141 331 8797 | E: [email address]
Glasgow Caledonian University, Cowcaddens Road, Glasgow, G4 0BA,
Scotland, United Kingdom

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Dear Freedom of Information Enquiries,
It's 37 days since you acknowledged my request for an internal review of Glasgow Caledonian University's handling of my FOI request 'Academic and Administrative Staff 1990/91-1999/2000'. Please let me know of the review's current status and when I can expect to receive a response to my FOI request which was previously ruled out somewhat unjustifiably relying on an exemption in the Act, claiming "Information not held."

Yours sincerely,

Alexander Edel

Freedom of Information Enquiries,

3 Atodiad

Dear Mr Edel,

 

I refer to your request dated 30^th December 2018 for an internal review
of the University’s response to your request under the Freedom of
Information (Scotland) Act 2002. My apologies for the delay in providing
this response to your request for a review. After having reviewed the
response originally provided to you on 17^th December 2018, I note the
outcome of this review below.

 

You have stated that:

 

‘I had asked for a "list of all academic staff at the Department of Law
and Public Administration... during the years 1990/91 to 1999/2000,
including the courses they taught each year;" I also asked for "the names
of the corresponding faculty and departmental administrative staff during
these years, including, but not limited to, faculty deans and department
heads and assistants."

 

In a previous response to my request, the Clerical Assistant at the
Department of Governance had claimed: "University does not hold records of
staff, their roles and what they taught from 1990/1991 to 1999/2000." That
essentially means the University does not even know who was the dean in
2000 of the Department of Law and Public Administration, or who exactly
headed the Division of Law in 2000. Or who of all professors supervised
Law theses. That's beyond me how it is possible not to have that data for
less than 2 decades. Among these people are current staff and lecturers
already working day and night at the University.’

 

You were advised on 17^th December 2018 that:

 

‘The University does not hold records of staff, their roles and what they
taught from 1990/1991 to 1999/2000.  The University is therefore relying
on an exemption in the Freedom of Information (Scotland) Act 2002 Section
17 (1) (b) Information not held.’

 

Having reviewed this matter, I can confirm that the University does not
hold the full information you seek covering staff records, roles and
workload for the period in the 1990s you define, nor can the extent to
which it is incomplete be identified. There are three reasons for this:

 

o The University’s records retention scheme in relation to personnel
records provides that these are retained for six years following
termination of employment. Therefore, the University no longer holds
the personnel records of staff within the period requested who left
the University prior to 2013 and cannot identify who they were.

 

o The University implemented a new HR information system in 2002 which
was populated with details of only those staff members employed at
that date.  In other words, there are no records for GCU staff who
were employed during the period you identify but who left before the
new system was implemented. Therefore, even if the University’s
retention schedule did not require the destruction of personnel
records six years after a staff departure, it would not have been
possible to provide you with the full list of individuals requested
from 1990/91 to 1999/2000 for this reason too as the University no
longer holds this information.

 

o A further impediment to providing the information you seek is the fact
that, as in most organisations, organisational structure changes and
even if the University still employs some staff who fall within the
scope of your request, there is no means of identifying their
departmental affiliations of 20-30 years ago.  The University itself
did not come into existence until 1993.

 

While I have determined that the original response provided to you was
correct with respect to the full list of staff you were seeking, I note
that in your request for review you have identified particular senior role
holders, specifically, the responsible Dean and Head of Department for Law
at the University. While the University does not hold information on the
wider list of individuals you had requested as explained above, the
identity of the Dean(s) and the Head(s) of Department for law for the
requested years is apparent from archived University Senate membership
lists. We have examined these lists and can provide what information we
hold on the names of the post holders for the relevant years, excluding
those years that predated the establishment of the University in 1993 and
those years for which the relevant information is not held (1995/96 and
1996/97).  This is attached.

 

If you are dissatisfied with the response to your request for review, I
refer you to the details contained in the attached document on what
further action may be open to you.

 

If there are any questions in relation to this response, please contact
the University at [1][Glasgow Caledonian University request email]

 

Yours sincerely,

 

Riley Power

Head of Governance | Department of Governance

Glasgow Caledonian University, Cowcaddens Road, Glasgow, G4 0BA

 

[2]Description: Description: Description:
http://www.gcu.ac.uk/media/gcalwebv2/the...

 

 

 

 

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