Abbreviated Accuracy of Grade Predictions

Daryl Arnold made this Rhyddid Gwybodaeth request to Greenhead College

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

Roedd y cais yn llwyddiannus.

Dear Greenhead College,

I would like to receive a breakdown of your
colleges predictions for 'A'-Level grades for the last four years.

I would like each years' breakdown to be split subject and within
that split by tutor. I would like to see the predicted grade and
the achieved grade for each and every prediction made over the
period. I am not interested in identification of the individual
students so am happy for these to be anonymised but I do wish to
see the names of the tutors.

I understand that you estimate that you could locate, retrieve and extract the information held electronically (three years, 2011 to 2014) and for one year where the information is held on paper (2004 to 2011) within the cost limit guidelines.

Please can you provide this in a spreadsheet format, one
spreadsheet for each year using a separate tab for each subject
within each spreadsheet and separating out tutors within each
subject by heading.

Yours faithfully,

Daryl Arnold

Greenhead College

Dear Mr Arnold

I am writing regarding your request for information, which was received on 2nd of November 2015. I can confirm that the College holds information that falls within the description specified in your request. However, the college declines to provide the data you request based on the Section 12 exemption - because we estimate that the cost of compliance would exceed the appropriate limit. Our previous statements of the time required to process your former request, shared with yourself and the Information Commissioner as a result of your associated complaint, highlighted that the location, retrieval and processing of three year's electronic format data to your specification is estimated to take 14 hours. It also stated that , a typical year of paper-based data would require 14 hours (i.e. the previously stated estimate of 99 hours for seven years of paper records).

Based on the previous estimates provided to you, your request of 2nd November 2015 for four years of data is therefore estimated to take 28 hours, exceeding the cost limit.

Disclosure of third party personal information

Please note that should you amend your request in order that it falls within the cost limit, the College will then consider the extent to which Section 40(2) applies – i.e. whether disclosing predicted and actual grade data, to a level where the predictions made by individual tutors can be accessed by the public, would be unfair to the individual tutors, or would otherwise constitute a breach the provisions of the Data Protection Act 1998. We believe Section 40(2) needs to be considered because the grade data relates to the individual tutor – in this case, when working in their professional capacity as a tutor at the College.

The Information Commissioner’s Office guidance outlines a number of factors to consider when deciding whether there are sufficient grounds to justify making third party personal information publically accessible in response to a Freedom of Information request. A balance has to be struck between the legitimate interests of the requester and/or the wider public, and potential undue harm on the legitimate expectations of confidentiality that tutors have when performing their professional roles.

At the present time, the College does not believe that the disclosure of the information you seek is necessary to fulfil any legitimate personal or public interests. Individual tutors are already accountable to their students and their parents for predicted grades; they are transparent about how they are arrived at the predictions, and will engage in discussion where the prediction is questioned. Pupils and parents can also escalate any concerns or alleged wrongdoing to the Principal.

In contrast, the College believes that disclosure of the information could cause undue harm to individual tutors. This is because they do not have a reasonable expectation that the predictions would be made public and open to analysis in the public domain. Instead, the information was created and shared with a degree of confidentiality expected between tutor, student and their parents. The tracking of predictions across a number of years – without reference to the personal circumstances of the pupils and parents involved, any changes in the curriculum or comparative data for other Colleges – is not expected, and tutors do not expect such scrutiny in their role.

The College does recognise there may be a public interest in whether the accuracy of predictions made across different subjects is consistent, and so would disclose predicted and actual grade data in an anonymised format, i.e. without identifying individual students or tutors. Where a subject only had one tutor, it would be grouped with another similar subject, or otherwise aggregated in order to ensure anonymity was maintained.

As highlighted above, if the College was aware of any concerns about wrongdoing, or if tutors were not already accountable for their predictions and transparent in how they were arrived at, this may have added weight to the arguments for disclosure. As it is, the College does not believe that argument has been made, and that the undue harm to the tutors would justify withholding the information you have requested.

If you wish to provide us with any further information about what you consider to be the legitimate interest in seeking the information, please let us know.

If you have any queries about this email, or if you are unhappy with the service you have received in relation to your request and wish to make a complaint or request a review of our decision, you should contact the College.

If you are not content with the outcome your complaint, you may apply directly to the Information Commissioner for a decision. Generally, the ICO cannot make a decision unless you have exhausted the complaints procedure provided by [department name]. The Information Commissioner can be contacted at: The Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.

Regards

Greenhead College Administration

________________________________________
From: Daryl Arnold [[FOI #300272 email]]
Sent: 02 November 2015 10:15
To: Greenhead College
Subject: Freedom of Information request - Abbreviated Accuracy of Grade Predictions

Dear Greenhead College,

I would like to receive a breakdown of your
colleges predictions for 'A'-Level grades for the last four years.

I would like each years' breakdown to be split subject and within
that split by tutor. I would like to see the predicted grade and
the achieved grade for each and every prediction made over the
period. I am not interested in identification of the individual
students so am happy for these to be anonymised but I do wish to
see the names of the tutors.

I understand that you estimate that you could locate, retrieve and extract the information held electronically (three years, 2011 to 2014) and for one year where the information is held on paper (2004 to 2011) within the cost limit guidelines.

Please can you provide this in a spreadsheet format, one
spreadsheet for each year using a separate tab for each subject
within each spreadsheet and separating out tutors within each
subject by heading.

Yours faithfully,

Daryl Arnold

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dangos adrannau a ddyfynnir

Dear Greenhead College,

thank you for your reply, as stated at length previously I do believe data of this type is in the public interest and part of your reply seems to suggest you do not wholly disagree. If harm to the tutors is your concern then I am happy to amend my request to anomynise the tutors as well as the students names and reduce the request to just data for 2013/4 to 2014/5.

Yours sincerely,

Daryl Arnold

Greenhead College

Dear Mr Arnold

Thank you for your email of the 8th December. We will respond to your amended request by the 19th January, this date being up to 20 working days not including when the College is closed for Christmas.

Regards

Greenhead College Administration

________________________________________
From: Daryl Arnold [[FOI #300272 email]]
Sent: 08 December 2015 08:38
To: Greenhead College
Subject: RE: Freedom of Information request - Abbreviated Accuracy of Grade Predictions

Dear Greenhead College,

thank you for your reply, as stated at length previously I do
believe data of this type is in the public interest and part of
your reply seems to suggest you do not wholly disagree. If harm to
the tutors is your concern then I am happy to amend my request to
anomynise the tutors as well as the students names and reduce the
request to just data for 2013/4 to 2014/5.

Yours sincerely,

Daryl Arnold

dangos adrannau a ddyfynnir

Greenhead College

Dear Mr Arnold

Further to the last communication below, it is confirmed that you have received the data as specified in your email request of the 8th December and the College considers the matter closed.

Regards

Greenhead College Administration

________________________________________

dangos adrannau a ddyfynnir

Gadawodd Daryl Arnold anodiad ()

Based on this FOI request a review was submitted to Greenhead College, they did not respond to the analysis of their results.

https://www.facebook.com/darrell.arnold....

If anyone would like any more detail of their predictions success just let me know.