Kristina Akova
Information Management
Shire Hall
Warwick
CV34 4RL
Telephone 01926 412211
Email xxxxxxxxxx@xxxxxxxxxxxx.xxx.xx
Please ask for Bruce Green
Our ref: 8561160
Your ref:
Date: 11th January 2023
Dear Kristina Akova
Freedom of Information Act 2000
Your request for information has been considered by Warwickshire County Council
under the Freedom of Information Act 2000.
I can confirm that the information you have requested is held by Warwickshire County
Council. However, please be advised we are unable to provide all of this information.
This is because some of the information you have requested is exempt under Section
40 (Personal Information) of the Freedom of Information Act 2000, and has been
withheld from our response.
Please see below for further details and explanation.
You asked us:
Please could you kindly take a look at the following questions:
1. How many SARs (not other types of data protection requests) have been made
to the council in the last 12 months?
312.
Please note: This is for the period 1st January to 31st December 2022.
2. How many SAR requests have gone over a deadline (either the standard 30 day
allocation or the extended 90 day allocation for more complicated responses)?
99.
3. How many staff are usually contacted to provide data to contribute to the
request?
This information is not held by Warwickshire County Council.
4. On average how many hours are spent dealing with a SAR?
This information is not held by Warwickshire County Council.
5. Do you have any software to assist with SAR production and if so, which?
Adobe Acrobat Professional.
6. Who has budget responsibility over the costs & resources required to respond
to the SARs? Please provide:
Name: Sarah Duxbury.
Job Title: Assistant Director (Governance & Policy).
Email: xxxxxxxxxxxx@xxxxxxxxxxxx.xxx.xx Phone: 01926 412090.
Please note: Warwickshire County Council would usually provide staff information
down to Tier 3 level only. This is because the more senior the member of staff, the less
likely this is to be unfair processing of personal data under the Data Protection Act
2018. However, the Council is unwilling to disclose the details of more junior members
of staff, which is likely to constitute unfair processing of personal data under the Data
Protection Act 2018.
Therefore, the information you have requested to answer Q6 of your request is exempt
from disclosure under Section 40(2) (Personal Information) of the Freedom of
Information Act 2000, as the relevant officer is below the Tier 3 level.
This information is personal data as defined by the Data Protection Act 2018, and as it
is information about someone else we are unable to give this to you, as release of this
information would constitute a breach of the Data Protection Act 2018.
The first condition is that the disclosure of the information to a member of the public
otherwise than under this Act:
(a) would contravene any of the data protection principles, or;
(b) would do so if the exemptions in section 24(1) of the Data Protection Act 2018
(manual unstructured data held by public authorities) were disregarded.
The second condition is that the disclosure of the information to a member of the public
otherwise than under this Act would contravene Article 21 of the General Data
Protection Regulation (general processing: right to object to processing).
We have included above details for the manager responsible for this service area.
Please treat this letter as a refusal notice in accordance with section 17 of the Freedom
of Information Act 2000, in respect of the information to answer Q6 of your request as
outlined above.
7. How many employee SARs have you received in the last 12 months and how
many went over the deadline (either the standard 30 day or 90 extended)?
14 received, 4 went over the deadline.
Please note: This is for the period 1st January to 31st December 2022.
Yours faithfully.
If you are dissatisfied with the handling of your request, you have the right to ask for an
internal review. Internal review requests should be submitted within 40 days of the date
of receipt of the response to your original letter and should be addressed to:
Information Management
Shire Hall
Warwick
CV34 4RL
xxxxxxxxxx@xxxxxxxxxxxx.xxx.xx
If you are not content with the outcome of the internal review, you have the right to
apply directly to the Information Commissioner for a decision. The Information
Commissioner can be contacted at:
The Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Phone: 0303 123 1113
Website: www.ico.gov.uk
I will now close your request as of this date.
Yours faithfully
Bruce Green
Information Rights Officer
