Project Approval & Initiation
Financial Year 2006/07
KEY PROJECT INFORMATION (for FS PU to complete)
1. Project name
DNA WORKSTREAM SUPPORT (ACRO)
2. Force (s)
3. Project Team
4. Project Manager
N/A
ACPO CRIMINAL RECORDS
GARY LINTON
OFFICE (ACRO)
5. Funding
£177,145 (FY06/07)
6. Funding
N/A
Revenue:
Capital:
7. Project Description
Consist of 8 work streams:
1. Focused work to support those forces who are not maximising their opportunities to lawful y
take DNA and fingerprints;
Support Prime Ministers initiative
Visit forces where required
Maximising the benefits from Government investment into Forensics
Expose problems and support forces and offer technical support where required
Recommending interface (including NSPIS Custody) changes where appropriate.
2. Exploratory work to exchange fingerprints and DNA between EU Member States through
the work of the UK Central Authority – Exchange of Criminal Records. This supports the
FIS work stream to maximise the opportunities to share DNA and fingerprints across
Europe. Exploring Interpol’s i24 for DNA information exchange.
3. Volunteers 'consent' Issue including;
Review of the work that has been conducted concerning volunteer procedures.
Assess the evidential value of volunteers DNA samples
Review the standard 'consent wording' provided with the DNA kits
Highlight any difficulties around the issue of informed consent.
Develop a policy on behalf of the Home Office to deal with requests for the removal of
volunteer DNA profiles from the NDNAD.
Consideration to the intel igence led screening process
4. Assist with the collation of new material for the DNA Best Practice Guide 3rd Edition. Then
undertake a structured review of the content, format and presentation of the Guide.
5. Research the issue of retaining, storing and using 2nd DNA samples in order to give a clear
and considered view regarding the cases for and against retaining the second sample.
6. Develop a communication strategy and assist with the co-ordination of future DNA Liaison
Panels once funding is secured.
7. Review of the NDNAD Subject Access Process and publication of finalised procedure on
the Home Office website
8. Support FSPU handling Freedom of Information Requests & PQs
I am satisfied this project: first column to be completed by FSPU Project Manager second
YES
YES
Column for QA
a)
falls within FSPU’s terms of reference
√
b)
has realistic budget profiles (detailing reclaimable VAT) and provides VFM has active
√
ACPO support
c)
has realistic objectives and outputs
√
d)
has assessed all possible risks
√
e)
has appropriate evaluation plans
√
f)
has appropriate project plans
√
g)
has appropriate monitoring plans
√
h)
has supporting evidence attached
√
1
Project manager:
Name:
G
a r
y
L i
n t
o
n
S i
g
n
a t ure or
Date:
email received:
Approved by FSPU project manager:
Name:
Lyn Fereday
S i
g
n
a t
u r
e :
Date:
Head of Units comments:
PROJECT DETAILS
8. Issue/problems that need addressing
Inconsistency in force procedures around lawful y obtaining forensic samples. Defining policy around Subject Access
Procedure and retention of second DNA samples.
9. Outline the broad approach (strategy) that you are using to address the issue(s) identified
in Box 8.
Focussed force visits where required. Workshops with key stakeholders on volunteer processes, Subject Access Procedure
and other areas where required.
10. Description of this project and how it fits into the strategy above.
ACRO’s contribution to FIS is an intrinsic part of their work. ACRO are supporting CC Tony Lake and more broadly the work
of the NDNADSB and DNA Ops Group.
11. Outcomes expected
Relate these comments to what has been said in boxes 8 – 10 and to the evaluation on page 6
Project visits – Report of findings identifying any best practice. Publication of revised Subject Access Procedure and
volunteer processes.
12. Force Reorganisation and Links (e.g. partners, Other Government Departments…)
How this project is coherently linked to/with activities of stakeholders/partners (e.g. Other Government
Departments) and how it fits into force reorganisation.
This is not a force initiative, but one to improve the management of forensic data national y. The work links into other HO
departments such as PLPU and PSU.
13. For FSPU to complete
What other H/O Units have involvement in this work.
NONE
14. Have they been contacted with regard to this work, have they reviewed this proposal, do
they support it and what is their input or comments.
2
N/A
15. Proposed completion date and exit strategy See guidance for examples
March 07. Funding will be required for 07/08
PROJECT FUNDING FOR THE 2005/06 FINANCIAL YEAR (and subsequent yrs if appropriate)
IF NO FUNDING IS REQUIRED PLEASE GO TO SECTION 15
16. Proposed level of funding.
Please separate out the amount of VAT expected to be incurred (if applicable).
17. Please give details below of the breakdown of expenditure for current financial year
2006/07:
Break down of
ANY COMMENTS
No of
Amount
VAT Is VAT
expenditure
Days
Revenue
reclaimable or non
Daily Rates £
What is the money to be
£:
reclaimable?
spent on?
If Yes amount must
be completed below.
VAT must be included in
total amount See Guidance
D/Supt ACRO Manager
£514
55
£28270
Deputy ACRO Manager
£400
6.5
£ 2600
Business Development
£310
162.5
£50375
Officer (Forensics)
Business Development
£310
17.5
£ 5425
Officer (Criminal
Records)
Temporary SO2 grade
£296
164.5
£48692
(Forensics)
Temporary SO2 grade
£296
74.5
£22052
(Forensics)
Business Benefits Officer
£296
15
£ 4440
Office Manager
£226
32.5
£ 7345
Office Clerk
£161
16
£ 2576
Exceptional Case Advisor £245
8
£ 1960
Central Authority
£310
11
£ 3410
Manager
Revenue
Total:
£177,145
Please note FSPU will only pay money directly to the ACRO – if consultants etc are to be
used it is for the ACRO to arrange payment to outside organisations and deal with any
procurement issues.
Capital assets must be owned by the ACRO who must also be responsible for on-costs in
3
future years.
4
18. How will this money profile across into financial year 2006/07.
Funding will be given via grant payment from FSPU (Home Office)
19. Provide details of any resources (e.g. staff/funding) being provided by the organisation
Please see breakdown of expenditure above
20. Have you made (or intend to make)any
YES
NO
other applications for funding for this project
If yes please complete table below:
No
(a) the Forensic Science and Pathology Unit
(b) any other part of the Home Office
(c) from any other Government Department
(d) other
Name of Funder
Date of application
Amount applied for
Status of application
PROJECT MONITORING AND EVALUATION
21. Identify key performance milestones (with indicative timescales)
Milestone
Timescale and date for completion
1. (insert milestone)
Please see above breakdown for number of days
2. (insert milestone)
3. (insert milestone)
4. (insert milestone)
5. (insert milestone)
6. (insert milestone)
7. (insert milestone)
8. (insert milestone)
9. (insert milestone)
5
22. Risks
Description
Likelihood
Impact
Contingency Plans
High, Med, Low
High, Med, Low
Forces introducing local policy
Medium
High
Support forces realigning them to
which conflicts with ACPO policy.
current ACPO policy.
Taking DNA & fingerprints lawfully –
Medium
Low
Managed through Exceptional
PND’s (w/o consent) and non
Case Procedure.
recordable offences.
24.
Staffing
Commitment and description of activity –
(please give details of personnel involved)
Project Manager’s Responsibilities
For example attend monthly management
meetings– one day each month)
Please see above – Detailed at Section 17.
6
PROJECT EVALUATION STRATEGY
Evaluation section must be completed for the project to be approved.
25. Please give details of how the project will be evaluated including:
(a) by what date will the evaluation be completed:
End February 2007
b) who specifically will be completing the final evaluation:
Please give contact details
Lyn Fereday and Gary Linton
(c) what type of evaluation is anticipated as being the most appropriate for the project
i.e. will it be an internal (FSPU/RDS/force) or external (consultants) evaluation:
Internal
(d) how much will the evaluation cost:
if applicable the amount actually spent on the project and over what time period
Nil
(e) What the project actually did with the money e.g. what were the deliverables achieved,
did the project meet its agreed milestones and what issues arose which affected the
outcome(s)?
Provided assistance to FSPU with regards to the FIS programme
(f) are there any problems with sharing data with FSPU and any independent evaluators, e.g.
data protection issues:
No
(g) quantitative and qualitative evidence that the project achieved any impact at all
against its aims/objectives
Production of a report
(h) Outcomes, aims, lessons learnt and exit strategy.
A report will be produced detailing any outcomes and lessons learned
7
COMMUNICATION AND MARKETING STRATEGY
Communication and marketing section must be completed for the project to be approved. (if
applicable)
26. Please give details of how the project will be marketed including:
(d) When will the marketing process commence:
Once procedures have been reviewed and agreed.
(a) Please give details of the person in charge of marketing the project:
Lyn Fereday
(b) What plans are in place for marketing the project:
Include plans for articles in publications, posters, leaflets
N/A
(c) How will the projected be communicated internally and externally:
HO website and via ACPO Intranet/Force Business Heads where appropriate.
(d) Where will information on Good Practice be stored? Give location on the Corporate File
Plan and how will the Good Practice be shared (with Home Office Units, Partners etc)
DNA Best Practice Guide.
(c) How will stakeholders be communicated to:
HO website & Forensic Practitioner website where appropriate.
(e) how much will the marketing cost:
(if applicable)
N/A
8
Contact Details
27. Project Manager:
Name:
Gary Linton
Telephone:
023 8045 09858
Address:
Kings Worthy Court, Court Road, Kings Worthy,
Winchester, Hampshire SO23 7QA
28. Project Funds Manager: person responsible for monitoring project
funds
Name:
Lyn Fereday
Telephone:
0207 035 3043
Address:
6th Floor Peel Building – 2 Marsham Street, London
SW1P 4DF
ACPO and Stakeholders
29. An ACPO Officer must approve this project before it is submitted to FSPU if
appropriate
please supply details below
Name:
A/DCC Adrian McAl ister
30. Please supply details below of any other stakeholders involved in this Project
Details of further stakeholders can be added to the free text box on the back
page.
Name:
Mike Prior
Telephone:
01216062982
Address:
Forensic Science Service Ltd
Priory House
Gooch St North
Birmingham B5 6QQ
Important: Please note:
31. Please insert details below.
Name:
Bob Green
Telephone:
02070353162
Address:
The Home Office
4th Floor Fry Building
Post Point A
2 Marsham Street
London
SW1P 4DF
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Completed project outline forms should be emailed:
{project.manager}@homeoffice.gsi.gov.uk
Please insert name
If it is not possible to send electronical y:
- send a hard copy to:
[FSPU Project Manager] – Insert name
Forensic Science and Pathology Unit
Peel Building
6TH Floor
2 Marsham Street
London
SW1P
If you have any queries, please ring on:
020 7035 XXXX Insert number
Free Text Box: Further relevant information can be added here:
10