Mae hwn yn fersiwn HTML o atodiad i'r cais Rhyddid Gwybodaeth 'Marle Hall Cabinet Papers and minutes'.


  
Mark House
  
Information Management
Shire Hall
Warwick
CV34 4RL
Telephone 01926 412211
Email xxxxxxxxxx@xxxxxxxxxxxx.xxx.xx 
 
 
Please ask for Bruce Green 
 
 
 
 
Our ref: 7236612
Your ref: 
Date: 2nd November 2021
 
Dear Mark House
 
Freedom of Information Act 2000  
 
Your request for information has been considered by Warwickshire County Council 
under the Freedom of Information Act 2000. 
 
I can confirm that the information you have requested is held by Warwickshire County 
Council.  However, please be advised we are unable to provide the information. 
 
This is because we consider the information is exempt under Section 36 (Prejudice to 
effective conduct of public affairs), Section 40 (Personal Information) and Section 43 
(Commercial Interests) of the Freedom of Information Act 2000. 
 
Please see below for further details and explanation.  
 
You asked us: 
 
Now that you have announced the closure of Marle Hall, the minutes and agenda 
from both cabinet meeting and scrutiny committee when Marle Hall where 
discussed should be made available.
 
Previously they have not been as it would have been seen to effect the councils 
commercial position. Now the centre has closed, the council are not involved in 
the area of business meaning the documents should be released as this will have 
no effect on the council going forward.
 
If within those documents there are references to individuals or other 
organisation involved in the sector or with interest of Marle Hall, those sections 
can be omitted.
 
 

Yours faithfully.  
 
We confirm that on 8 July 2021, Warwickshire County Council's Cabinet voted to close 
Marle Hall on a permanent basis from Friday 22 October 2021.  The decision was called 
in and subsequently considered by the Children and Young People's Overview and 
Scrutiny Committee before the decision was confirmed.  On 27 July 2021, the members 
of the Children and Young People's Overview and Scrutiny Committee voted not to take 
any further action.
 
The agenda (including background papers) and minutes of these two committee 
meetings were exempt from publication on the Council's website under Schedule 12A, 
Part 1, paragraphs 2, 3 and 4 of the Local Government Act 1972 because these 
documents contained: 
 
a.  Information which is likely to reveal the identity of an individual (Schedule 12A, Part 
1, paragraph 2);
b.  Information relating to the financial or business affairs of any particular person 
(including the authority holding that information) (Schedule 12A, Part 1, paragraph 3); 
and
c.  Information relating to any consultations or negotiations, or contemplated 
consultations or negotiations, in connection with any labour relations matter arising 
between the authority or a Minister of the Crown and employees of, or office holders 
under the authority (Schedule 12A, Part 1, paragraph 4).
 
The agenda and minutes are exempt from disclosure under section 36 of the FOIA 
(prejudice to effective conduct of public affairs).  Section 36 of the FOIA provides:
(1) This section applies to'

(b) information which is held by any other public authority.
 
(2) Information to which this section applies is exempt information if, in the reasonable 
opinion of a qualified person, disclosure of the information under this Act'

(b) would, or would be likely to, inhibit'
(i) the free and frank provision of advice, or
(ii) the free and frank exchange of views for the purposes of deliberation, or
 
(c) would otherwise prejudice, or would be likely otherwise to prejudice, the effective 
conduct of public affairs. 
 
Section 36 requires that the qualified person for the public authority must give their 
reasonable opinion that the exemption is engaged.  An opinion was provided on 11 
October 2021 by the Council's Monitoring Officer who is a qualified person for the 
purposes of section 36.
 
Section 36 is a qualified exemption so the fact that the exemption is engaged by the 
Monitoring Officer's opinion does not automatically mean that the information should be 
withheld. The Council can only withhold the information under section 36 if the public 
interest in withholding the information outweighs the public interest in releasing it. The 
starting point must be to apply a presumption in favour of disclosure.
 

 
The public interest factors in favour of disclosing the information include promoting 
transparency and the accountability of the Council, the significant interest of residents, 
schools, parents and pupils in the closure of Marle Hall, and promoting public 
understanding and scrutiny of the decision to close Marle Hall.  The public interest 
arguments in favour of withholding the information include the importance of protecting 
the Council's ability to deliberate freely, frankly and effectively when information is 
exempt from publication under the Local Government Act 1972 and the importance of 
ensuring that all relevant background information is put before the Council when it is 
exempt from publication under the Local Government Act 1972 without fear that it will 
then be disclosed under FOIA.  Having weighed the factors in favour of disclosure 
against the factors in favour of withholding the information, we are satisfied that the 
public interest in maintaining the exemption outweighs the public interest in disclosing 
the information.
 
Some of the information in the agenda and minutes is also exempt from disclosure 
under section 40(2) of the FOIA (protection of third party personal data) which exempts 
information where complying with the request would breach any of the principles in the 
UK GDPR.
 
The background report to the closure of Marle Hall contains information about a staff 
member and the information is likely to reveal the identity of that individual.  We do not 
consider that it would be fair to that individual to publish their personal information.  
Accordingly, disclosure of the information would contravene Article 5(1)(a) of the UK 
General Data Protection Regulation in that there is no lawful or fair basis for processing 
the information.  The background report is therefore exempt from disclosure under 
section 40(2) of the FOIA.
 
Some of the information in the agenda and minutes is also exempt from disclosure 
under section 43(2) of the FOIA which exempts information where disclosure would, or 
would be likely to, prejudice the commercial interests of any legal person (including the 
public authority itself).  The background report contains commercially sensitive details of 
the Council's costings, information about the potential sales and/or disposals of the site 
and its assets, and information about the Council's trading activity.  In our view, 
complying with the request would prejudice or would be likely to prejudice the Council's 
commercial interests within the meaning of section 43(2) of the FOIA.  This exemption is 
also subject to the public interest test. 
 
The public interest arguments in favour of disclosing the information include promoting 
transparency and the accountability of the Council, the significant interest of residents, 
schools, parents and pupils in the closure of Marle Hall, and promoting public 
understanding and scrutiny of the decision to close Marle Hall.  However, we consider 
that these factors are outweighed by the public interest arguments in favour of 
maintaining the exemption, which include the public interest in protecting the public 
purse and ensuring that the Council is not hampered in its business affairs by disclosing 
commercial-in-confidence material and details about the commercial position of running 
Marle Hall as a traded service  
 
 
 

If you are dissatisfied with the handling of your request, you have the right to ask for an 
internal review.  Internal review requests should be submitted within 40 days of the date 
of receipt of the response to your original letter and should be addressed to:
 
Information Management
Shire Hall 
Warwick 
CV34 4RL
xxxxxxxxxx@xxxxxxxxxxxx.xxx.xx
 
 
If you are not content with the outcome of the internal review, you have the right to 
apply directly to the Information Commissioner for a decision.  The Information 
Commissioner can be contacted at:  
The Information Commissioner's Office
Wycliffe House 
Water Lane 
Wilmslow 
Cheshire 
SK9 5AF
Phone: 0303 123 1113 
Website: www.ico.gov.uk
 
 
I will now close your request as of this date.
 
 
Yours faithfully
 
 
Bruce Green
Information Rights Officer