Mae hwn yn fersiwn HTML o atodiad i'r cais Rhyddid Gwybodaeth 'CPU 2154 Finance, HR and Payroll Software and Maintenance:'.

My Ref: 
Your Ref: 
Freedom of Information Team 
Freedom of Information Team 
Information Compliance 
Legal & Governance 
2nd Floor 
Loxley House 
Station Street 
NG2 3NG 
0115 876 4376 
At contact address specified for request number above 
09 August 2021 
Dear Requester 
Request under the Freedom of Information Act 2000 (the Act) 
The council has considered your request which was received on 13 July 2021 and our 
response to your questions is shown below. 
1.  Suppliers who applied for inclusion on each framework/contract and were 
successful & not successful at the PQQ & ITT stages 
Advanced Expert Systems Ltd, Agilisys Limited, Quidgest, SA, SAP, Softcat Plc and 
Velocity Technology Solutions UK Ltd 
2.  Actual spend on this contract/framework (and any sub lots), from the start 

of the contract to the current date 
3.  Start date & duration of framework/contract? 

Starting date: 27 April 2018 - contract duration is 5 years 
4.  Could you please provide a copy of the service/product specification given 

to all bidders for when this contract was last advertised?  
Please find attached the Invitation to Tender for the provision of Finance, HR and 
Payroll software and maintenance Ref: CPU 2154. 
Please note in accordance with section 40(2) parts of this document have been 
redacted to remove the name and email address of a former employee who was 
below the level of Head of Service. See response to question 7 regarding the 
application of this exemption for this redacted information. 
5.  Is there an extension clause in the framework(s)/contract(s) and, if so, the 
duration of the extension? 

A possible extension of up to 10 years in annual (or multiyear) increments, at the 
authority’s discretion. 
6.  Has a decision been made yet on whether the framework(s)/contract(s) are 
being either extended or renewed? 
No, a decision has not been made 
7.  Who is the senior officer (outside of procurement) responsible for this 

Please note the council is withholding the name of the officer responsible for this 
contract. In accordance with section 40(2) of the Act, the personal information about 
identifiable living individuals is exempt if disclosure to a third party would contravene 
one of the UK General Data Protection Regulations (UK GDPR) principles.  
The council are required under section 40(2) to take in account the UK GDPR, in 
particular Article 4 which states: “‘personal data’ means any information relating to an 
identified or identifiable natural person (‘data subject’); an identifiable natural person 
is one who can be identified, directly or indirectly, in particular by reference to an 
identifier such as a name, an identification number, location data, an online identifier 
or to one or more factors specific to the physical, physiological, genetic, mental, 
economic, cultural or social identity of that natural person”. 
The council have considered the principles of the UK GDPR and the Data Protection 
Act 2018 in our decision as to whether to disclose the name of this employee. The 
council must also consider whether it is fair in general terms to disclose the 
information. The Information Commissioner’s guidance states ‘It is reasonable to 
expect that a public authority would disclose more information relating to senior 
employees than more junior ones…the disclosure must not cause unwarranted 
interference with the rights, freedoms and legitimate interests of the employee’. The 
individuals concerned would not expect their details to be shared in response to a 
Freedom of Information request, as it is the council’s general guidance not to do so 
for staff below the level of Head of Service. The council have therefore determined 
that in this instance the disclosure of this information to you otherwise than under the 
Act would contravene Principle (a) of the UK GDPR – lawfulness, fairness and 
The council is withholding some information as detailed above under section 
40(2).  Please accept this letter as a refusal notice issued in accordance with section 
17 of the Act. 
In accordance with Section 16(1) of the Act, the Authority has a duty to provide advice 
and assistance to you, as so far as it is reasonable to do so. Nottingham City Council 
does not respond to unsolicited requests regarding sales, procurement and 
commissioning. Departments must follow a strict procedure as the council has a 
responsibility to spend public money to achieve the best possible value and outcomes 
for its citizens whilst maximising the wider social, economic and environmental aims. 
The council can direct you to the council’s website pages for procurement 
opportunities, events and how to sell to the council, where you can also find the 
contact details for the Procurement Team including an email address and phone 
business- with-nottingham-city-council/ 
You are free to use any information supplied for your own personal use. If the 
information provided is marked as published under an Open Government Licence you 
are free to reuse it, subject to the licence terms. However, if the information is not 
published under an Open Government Licence and you wish to reuse it, for example, 
by publishing the information or issuing copies to the public you are required to 
request permission for re-use of this information under the Re-use of Public Sector 
Information Regulations 2005 (RPSI). Your RPSI request must be in writing and 
include your name and address for correspondence, and specify the information you 
want to re-use and the purpose you intend to use it for.  
If you are unhappy with the response provided or with the handling of your request, 
you can ask for an internal review in writing stating the reasons for your 
dissatisfaction. Your request for an internal review should be made to the council 
within forty working days of the date of this letter. Please quote reference IG-15211 in 
all communications. 
You can contact the Freedom of Information Team either by email: or writing to the Freedom of Information Team, 
Information Compliance, Legal & Governance, 2nd Floor, Loxley House, Station 
Street, Nottingham, NG2 3NG. 
If you remain unhappy after receiving the response to your initial complaint you can 
request an independent review from the Information Commissioner's Office at 
FOI/EIR Complaints Resolution, Information Commissioner's Office, Wycliffe 
House, Water Lane, Wilmslow, Cheshire SK9 5AF
. You may also contact the 
Information Commissioner's Office by telephone on 01625 545745 or by email at 
Yours sincerely 
Freedom of Information Team 
Legal & Governance 
Nottingham City Council