2019-739 - FOI request - Electronic Document Management and
EPR Solutions
1. Does the trust currently
have an Electronic Document
Management System (EDMS) in
place?
The contract for EDMS is aligned
2. If so, what EDMS is deployed?
to the main EPR contract. This is
3. When was the system deployed?
an initial 7 year term from
4. When does the contract with
14/8/2017 with an option to
the EDMS supplier end or when is
extend for a further 2 years.
the review date?
Print management is led by
5. What is the rough spend on the procurement and will be subject
EDMS either annually or total
to a separate contract with HP
contract value (TCV)?
6. How was the EDMS procured,
i.e. via framework and if so,
which one?
7. .Does the trust have an
Under Section 21 – information
Electronic Patient Record (EPR)
already reasonably accessible
system in place?
This exemption applies if the
8. If so, what EPR is deployed?
information requested is
9. When was the EPR deployed?
already accessible to the
10. What is the value of the EPR
requester. You could apply
contract, either annually or
this if you know that the
total contract value (TCV)?
requester already has the
information, or if it is
already in the public domain.
11. When is the current EPR
Please follow the link to old
contract due for renewal?
responses:
http://www.boltonft.nhs.uk/refere
nce-2019-70/
http://www.boltonft.nhs.uk/refere
nce-2018-144/
12. Does the trust store active
physical patient files in-house
In -house
or off-site
13. If off-site, who is the
current storage provider?
14. How many files/boxes are
34,280 boxes
stored off-site
15. If physical files are stored
on-site, roughly how many
500, 000 files on site
files/boxes are in the trusts
library?
62.61 WTE ( this includes
16. How many WTE/FTE work within
outpatient receptions as the team
the library
are clerical services and not
just library staff)
Average Appointments
17. How many clinical
Month
47947
appointments does the trust
average each day/week/month?
Week
11065
Day
1576