This is an HTML version of an attachment to the Freedom of Information request 'Electronic Document Management and EPR Solutions'.




 
2019-739 - FOI request - Electronic Document Management and 
EPR Solutions 
 
1. Does the trust currently 
have an Electronic Document 
Management System (EDMS) in 
place? 
The contract for EDMS is aligned 
2. If so, what EDMS is deployed? 
to the main EPR contract. This is 
3. When was the system deployed? 
an initial 7 year term from 
4. When does the contract with 
14/8/2017 with an option to 
the EDMS supplier end or when is 
extend for a further 2 years. 
the review date? 
Print management is led by 
5. What is the rough spend on the  procurement and will be subject 
EDMS either annually or total 
to a separate contract with HP 
contract value (TCV)? 
6. How was the EDMS procured, 
i.e. via framework and if so, 
which one? 
7. .Does the trust have an 
Under Section 21 – information 
Electronic Patient Record (EPR) 
already reasonably accessible 
system in place? 
This exemption applies if the 
8. If so, what EPR is deployed? 
information requested is 
9. When was the EPR deployed? 
already accessible to the 
10. What is the value of the EPR 
requester. You could apply 
contract, either annually or 
this if you know that the 
total contract value (TCV)? 
requester already has the 
information, or if it is 
already in the public domain. 
 
11. When is the current EPR 
Please follow the link to old 
contract due for renewal? 
responses: 
http://www.boltonft.nhs.uk/refere
nce-2019-70/ 
http://www.boltonft.nhs.uk/refere
nce-2018-144/ 
 
12. Does the trust store active 
physical patient files in-house 
In -house 
or off-site  
13. If off-site, who is the 
 
current storage provider? 
14. How many files/boxes are 
34,280 boxes 
stored off-site 
15. If physical files are stored 
on-site, roughly how many 
500, 000 files on site 
files/boxes are in the trusts 
library? 
62.61 WTE ( this includes 
16. How many WTE/FTE work within 
outpatient receptions as the team 
the library  
are clerical services and not 
 




 
just library staff) 
Average Appointments 
17. How many clinical 
Month 
47947 
appointments does the trust 
average each day/week/month? 
Week  
11065 
Day 
1576