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Our Ref: FOI 19 1415
Dear Ms El Amein Re: Freedom of Information Request
Thank you for your Freedom of Information request and your interest in the University of
You requested the following information relating to all law courses (i.e. both the single honours
LLB or BA and any joint honours law courses) offered by our university.
You noted that you are requesting the data for candidates who received offers for one of the
aforementioned law courses in the 2017/2018 and 2018/2019 admissions cycles (you refer to
these candidates as ‘the offerholders’).
If the data for 2018/2019 is not available for whatever reason, you requested that we provide
it for 2016/2017 (you are looking for at least two admission cycles’ worth of data, in order to
ensure that it is reliable).
You request the following data for each admissions cycle:
1. The total number of offerholders for the aforementioned law courses.
2. The number of offerholders who were either planning to complete or had completed
BTECs as their most recent qualification.
3. The number of offerholders who were either planning to complete or had completed a
Higher National Diploma (‘HND’) or Higher National Certificate (‘HNC’) as their most recent
4. The number of offerholders who were either planning to complete or had completed an
Access to Higher Education diploma as their most recent qualification.
5. The number of offerholders who received offers while planning to resit their A-levels.
(These individuals will show up on your system as having completed one set of A-levels
already, with predictions for at least one other A-level).
With regard to question 5, and your request to provide the data for each admissions cycle, the
Vice Chancel or
University is of the view that we are exempt from providing the information requested because
the cost of compliance exceeds the appropriate limit.
S12(1) of the Freedom of Information Act 2000 states:
Section 1(1) does not oblige a public authority to comply with a request for information if the
authority estimates that the cost of complying with the request would exceed the appropriate
S12(3) of the Freedom of Information Act 2000 states:
In subsections (1) and (2) “the appropriate limit” means such amount as may be prescribed,
and different amounts may be prescribed in relation to different cases.
The appropriate limit is set by The Freedom of Information and Data Protection (Appropriate
Limit and Fees) Regulation 2004 which states at Regulation 3 that:
(1) This regulation has effect to prescribe the appropriate limit referred to in section 9A(3)
and (4) of the 1998 Act and the appropriate limit referred to in section 12(1) and (2) of
the 2000 Act.
(2) In the case of a public authority which is listed in Part I of Schedule 1 to the 2000 Act,
the appropriate limit is £600.
(3) In the case of any other public authority, the appropriate limit is £450.
The University falls within Regulation 3(3) therefore the appropriate limit applicable to the
University is £450.
Regulation 4(3) provides the method of assessing whether the cost of complying will exceed
the appropriate limit. It states:
(3) In a case in which this regulation has effect, a public authority may, for the purpose of
its estimate, take account only of the costs it reasonably expects to incur in relation to
the request in–
(a) determining whether it holds the information,
(b) locating the information, or a document which may contain the information,
(c) retrieving the information, or a document which may contain the information, and
(d) extracting the information from a document containing it.
(4) To the extent to which any of the costs which a public authority takes into account are
attributable to the time which persons undertaking any of the activities mentioned in
paragraph (3) on behalf of the authority are expected to spend on those activities, those
costs are to be estimated at a rate of £25 per person per hour.
In order to provide the information requested the University will need to undertake a detailed
and lengthy assessment of the information requested. This data is not easily extracted and
each record would need to be checked manually to assign to the relevant academic year. The
data is not only tricky to export but near impossible to translate in order to answer the questions
in the FOI. Extracting the requested information is time consuming due to the amount of
cleansing and interrogation we would need to do, and will according to our assessment require
more than 37.5 hours of work.
If we are to consider each hour of work at a flat rate of £25.00 (as permitted by Regulation
4(3)(4) of the 2004 Regulations)), the total cost for compliance amounts to £937.50 which
exceeds the £450.00 limit set by the 2004 Regulation.
We are therefore unable to respond to question 5, and can only provide totals for both
academic years for questions 1-4.
In response to question 1, 5715.
In response to question 2, 2482.
In response to question 3, 61.
In response to question 4, 731.
If you are not satisfied by the way we have handled your request, you can request a review by
writing to the Senior Legal Officer.
If you are unhappy with the way the University handles your request through our appeals
process, you have a right to appeal to the information commissioner at: The Information
Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. Tel 08456
306060 or 01625 545745 or alternatively visit their website at www.ico.gov.uk.
Yours sincerely, Alexandra Pavel
Data Protection Officer
University of Bedfordshire