Appendix 1: Consent Forms
Glasgow Kelvin College
Photographs and Filming Consent Form
In line with the privacy requirements of the College Safeguarding Policy and in order to comply with
the General Data Protection Regulations (GDPR) and Data Protection Act 2018, we need your
permission before we take any official photographs or images of you for use by the College in
promotional or marketing material.
It should be noted that various photographs are taken across the campuses/learning centres
associated with Glasgow Kelvin College and your image may be captured; as these are public buildings,
this is difficult to avoid.
Purposes and use of images
Photographs and images taken will be used solely to promote the activities of Glasgow Kelvin College
and our partners, in the UK and overseas. Your images may be used for educational purposes and
appear in any of our promotional material in printed or electronic form including: web sites, social
media including Facebook and Twitter, in multimedia productions, course leaflets, posters or
prospectus. Please note that websites can be seen worldwide and not just in the UK where UK law
applies. This means that your photographs and images would be in the public domain.
If, during events such as awards ceremonies, shows and performances you do not wish your photo to
be taken then please advise the photographer of this in order that appropriate steps can be taken.
How long we keep photographs and images
Photographs and video material will be stored securely in our image library only for as long as
necessary for the purposes described below. However, if your photograph(s) is used, it would be
included in our historical archive and be retained indefinitely unless you requested it was deleted or
the College deleted it as part of our image library maintenance. You can contact us using the details
at the end of this form to request removal of photos at any time in-line with your privacy rights, but
please note that in certain circumstances we may not be able immediately to erase or delete images
which have already been published. Further information on your rights under GDPR is available on the
College website under the Student Privacy Notice.
I am over 13 years of age.
I am under 16 years of age. My parent/guardian has agreed to consent to the College using
my photograph(s) and image(s) as mentioned above.
I am over 13 years of age. My parent/guardian has agreed to my undertaking and to the use
of my photograph(s) and image(s) as mentioned above.
Consent
I hereby consent to the College, its successors, licensees or assignees, taking, storing, making use
of and deleting photographs of me (in whole or in part, as adapted or otherwise) for promotional
and marketing purposes of the College in all media, worldwide, in perpetuity, without restriction
and in any format. The purpose of such material is to include, without limitation, use in
prospectuses, the College website, College social media channels and College publications
including matters relating to the College’s promotional and marketing functions. The College may
also attach my contact details to the image on its database in the event that it needs to contact
me in relation to this material or in the event that I need to contact the College to exercise my
privacy rights in relation to the material.
I acknowledge that I do not own the copyright in the photographs.
I hereby waive any moral rights under s77 and s80 of the Copyright, Designs and Patents Act 1988
as I have or may acquire in relation to the material.
I acknowledge that use of the photographs is not for any payment or deferred payment and there
is no obligation on the College to use the photographs.
I understand that the College may transfer the photographs and my contact details to a
destination outside the European Economic Area (EEA) or storing them at a destination outside
the EEA for the purposes set out above, specifically in relation to social media use.
By signing this form, I acknowledge that I have read and fully understand the above statement and,
should I give consent, agree to be bound thereby. This does not affect my privacy rights under data
protection law. I hereby release any and all claims against the College releasing this material into the
public domain in the form of promotional and marketing material.
Name
Signature
Course
Email
Date
Withdrawing Consent
You can withdraw your consent at any time. To do this please contact:
xxxx@xxxxxxxxxxxxx.xx.xx
Opt out Disclaimer If you do not wish to be photographed/filmed/recorded, please tick this box.
For further information concerning photography please contact: Glasgow Kelvin College, 123
Flemington Street, Springburn, Glasgow, G21 4TD. Tel: 0141 630 5000. Glasgow Kelvin College
Scottish Charity No. SCO21207
As part of Glasgow Kelvin College’s promotional activity, photographs or video
images may be taken throughout the session which will illustrate student life or
activities.
In addition, learners may require to take and share images of each other for the
purposes of coursework.
Photographs and video images taken by the College or other organisations will be
used for promotion to help recruit students, as publicity or as part of a learner’s
portfolio of work. These may be used as a learning resource and in internal and
external publications. Photographs may also be used in printed publications and the
websites of the College and its partners.
Where students are under the age of 16yrs or are identified as ‘vulnerable adults’, the
College requires the permission of a parent or primary carer. Names of participants
under the age of 16 will only be used in conjunction with these photographs with
expressed permission.
By signing this form, you agree to the possible use of your / this student’s image for
the above purposes.
Thank you.
Alan Sherry
Principal
…………………………………………………………………………………………………
I agree that any photographs / video images taken of me / this student may be used
for publicity purposes, including the press and websites as designated above.
NAME OF STUDENT
……………………………………………………
(where appropriate)
NAME OF PARENT/PRIMARYCARER:……………………………………...………….
SIGNATURE of PARENT/PRIMARY CARER (if student under 16yrs or is a
‘vulnerable adult’.)
Signed
……..…………………………………………………………………………………
DATE:
……………………………………………
For further information, please contact the College’s Marketing Manager - tel: 0141 630
5000.