Homes for Haringey Residential Community Interest Company trading as 51 Move
Degrees North Agenda item
Meeting:
Board Meeting
Date:
11.30am, 27th January 2016
Venue:
2nd floor meeting room, 48 Station Rd, Wood Green. N22 7TY
Present:
Andrew Billany (AB), Chris Liffen (CL), Astrid Kjellberg-Obst (AKO),
Catherine Hardy-Smith (CHS)
Officers in
Andrie Neophytou (AN) , Graham Moffatt (GM), Ernest Tumihairwe
Attendance:
(ET), Stephen Lloyd (SL)
Apologies:
Neville Murton (NM)
Distribution:
All Board Members & Staff above
Item
Minutes
Action
1.
Welcome and apologies
Apologies were noted as listed above
2.
Declarations of interest
There were no new declarations.
3.
Minutes from the Board meeting held on the 28th October 2015 and matters
arising.
The minutes were approved as accurate.
Matters Arising:
Update on new board member recruitments- CHS stated that the
adverts were out in the ARLA magazine until mid February.
4.
Financial Regulations
Additions were made as follows:
Staff to sign off they have had training on the regulations every 6
GM
months
Add overall objective of each policy- i.e. compliance, efficiencies fraud
prevention etc
Review dates to be added- to come to Board every quarter at least for
the next 12 months
Bank account policy- adds that a business case is required for any
GM
changes to accounts.
The Financial Regulations were approved.
CL asked that the holiday policy be revised to include the ability to buy
back leave. HR are preparing policy draft which will need to be costed. GM
GM to chase Hawa and cost, proposals back via email for decision.
AN confirmed that staff were using the lone working policy.
AN confirmed the contract register was in place and the processes will
develop as the requirements of regulation develop.
Move 51 Degrees North
Homes for Haringey Residential Community Interest Company trading as 51 Move
Degrees North Agenda item
CL confirmed operational line management meetings are in place.
5.
Business Plan and Budget 2016/17
Key discussion points:
Ensure link to manifesto/LBH Corporate Plan is clear
CHS
Cost of business £36k per month
Delivery of growth will reduce cost base and increase income streams
Monthly cash flow required
GM
VAT- P&L is exclusive of VAT
PAYE- risk of fine from periods period not being returned on time is to
GM
remain on risk map
The Board approved the Business Plan for release to LBH for comment.
CHS
Loan agreement
Await LBH review before approving. To come back once Mathew
Gaynor has commented.
CHS
Bank Mandate
The Board approved that the following changes be made to the Bank
Mandate:
Names to be added:
Irfhan Khambye – Finance Officer Homes for Haringey
Pamela Nembhard – Finance Officer Homes for Haringey
David Sherrington – Director of Asset Management
Nisan Ahmed – Head of Finance (HFH)
Ernest Tumihairwe- Finance Controller Move51DN
Names are to be removed:
Ray Green
Stephen Lloyd
Maurice Dickenson
Andrew Adegboye
6.
Project update :
AN presented the update.
Key discussion points:
Mail campaign to 40000 homes under way
TFL campaign - 1 valuation resulted
Loyalty card campaign- talking to local business to come on Board with
discounts to landlords and tenants
CL asked for any councils service that could be included to be
considered such as gym member ship, Fushion, parking.
AN
Visibility- consider wrapping street sweepers etc to get brand
Move 51 Degrees North
Homes for Haringey Residential Community Interest Company trading as 51 Move
Degrees North Agenda item
recognition
Trade Mark has been registered
Company Secretary is monitoring officer for the Money Laundering
policy
Tax Advice
Key discussion points:
Issue is where invoicing originates and where therefore liability sits
Small volumes to begin with
Clear over head policy required in due course
The Board approved:
That all invoicing is between Homes for Haringey and the Landlord for
GM
maintenance and repairs.
That a formal contract is created between Move 51 and Homes for
Haringey to source work for Homes for Haringey and that Move 51
collected the debt for Homes for Haringey for which they receive a fee.
That Homes for Haringey have a clear transfer pricing policy via the
contract with Move 51.
That Homes for Haringey develop a policy of allocation of overhead
costs
7.
A.O.B
1. Monthly/six weekly Board meeting required
CHS
Move 51 Degrees North