This is an HTML version of an attachment to the Freedom of Information request 'Buying Goods and Services'.

FAO Phil Spring 
 
xxxxxxxxxxxxxxxxxxxxxxx@xxxxxxxxxxxxxx.xxx 
Date: 
19th July 2016 
Our ref: 
RFI – 160664 
 
Your ref: 
 
 
 
 
Dear Mr Spring, 
 
Freedom of Information Act 2000 
Your Request for Information concerning Buying Goods and Services. 
 
I refer to your Freedom of Information Request received on the 21st June 2016 requesting 
information under the Freedom of Information Act 2000 relating to buying goods and 
services. 
 
Please see response below you were seeking to the following question(s). 
 
Question 1 
 
The figures should cover (unless stated) the period 1st April 2015 to the 31st March 2016. 
 
The Council’s net revenue budget? 
 
Response 
 
The Council’s net revenue budget for 2015/16 was £228,820,336. 
 
Question 2 
 
Total value of Goods and Services acquired by the council from third party suppliers? 
 
Response 
 
The Council’s total spend with third party suppliers in 2015/16 was £307,478,517. 
 
Question 3 
 
Total number of Contracts held by the council as 31st March 2016. 
 
Response 
 
The attached document titled ‘Contracts Register 1st April 2016’ provides details of the 
information you have requested.  The contract titles, description, periods, re-tender dates, 
contract values and contacts are included in the contract register. 
 
The current contract register can be found on the Corporate Procurement Internet page: 
 
http://www.sunderland.gov.uk/index.aspx?articleid=423 
 
Question 4 
 
Total value of Goods and Services acquired by the council from third party suppliers. 

 
Response 
 
The Council’s total spend with third party suppliers in 2015/16 was £307,478,517. 
 
Question 5 
 
Cost of procurement management (Total cost of procurement function (staff salaries, on-
costs, share of central recharges, dedicated system costs, contracted third party support 
costs) for a given period). 
 
Response 
 
The total cost of the Corporate Procurement function in 2015/16 was £561,876. 
 
Question 6 
 
Total value of goods and services acquired from third party suppliers by the council that 
were acquired under the terms of a contract whether arranged by the Council 
independently or by a collaboration with another Council or through participation in a 
Contract provided through a Framework. 
 
Response 
 
The Council is currently undertaking a spend analysis exercise to identify the value of 
contracted spend with our third party suppliers in the 2015/16 financial year. 
 
As a result the Council does not currently hold this information, however the Council’s 
contract register provides an estimated value of spend for each contract arranged by the 
Corporate Procurement department. 
 
Question 7 
 
The total number of contract managers named on the council contract register as at 31 
March 2016. 
 
Response 
 
The attached document titled ‘Contracts Register 1st April 2016’ provides details of the 
information you have requested.  The contract titles, description, periods, re-tender dates, 
contract values and contacts are included in the contract register. 
 
The current contract register can be found on the Corporate Procurement Internet page: 
 
http://www.sunderland.gov.uk/index.aspx?articleid=423 
 
Question 8 
 
Total Number of Contracts awarded by the Council. 
 
Response 
 
The attached document titled ‘Contracts Register 1st April 2016’ provides details of the 
information you have requested.  The contract titles, description, periods, re-tender dates, 
contract values and contacts are included in the contract register. 

 
The current contract register can be found on the Corporate Procurement Internet page: 
 
http://www.sunderland.gov.uk/index.aspx?articleid=423 
 
 
Question 9 
 
The total number of invoices for goods and services paid by the council during the period 
1st April 2015 to the 31st March 2016 whether or not the supplier was contracted to the 
council or the holder of a framework contract. 
 
Response 
 
A total of 140,734 invoices were processed in the 2015/16 financial year. 
 
Question 10 
 
The total value of third party spend acquired by electronic orders (i.e. over the internet, it 
does not include procurement cards, telephone or fax orders). 
 
Response 
 
The information you request on third party spend acquired by electronic orders is not held 
in a format that would allow the council to provide it without exceeding the fees limit. 
 
The Freedom of Information Act does not require a local authority to supply information 
when the cost of providing this exceeds the statutory fees limit of £450. This limit covers 
approximately 2 ½ days of work in locating and providing information. 
 
Question 11 
 
The total value of Goods and Services spent with suppliers who are defined as a Small 
and Medium Enterprise according to the DfTI definition. 
 
Response 
 
The Council’s total third party spend with known Small and Medium Enterprises in the 
2015/16 financial year was £98,401,850. 
 
Question 12 
 
The total number of contracts that reached their termination date and were renewed by 
extension without retendering. 
 
Response 
 
The attached document titled ‘Contracts Register 1st April 2016’ provides details of the 
information you have requested.  The contract titles, description, periods, re-tender dates, 
contract values and contacts are included in the contract register. 
 
The current contract register can be found on the Corporate Procurement Internet page: 
 
http://www.sunderland.gov.uk/index.aspx?articleid=423 
 

Question 13 
 
Total number of contract awards by the council that have been challenged by an 
unsuccessful tenderer. 
 
Response 
 
One contract award was challenged by an unsuccessful tenderer in the 2015/16 financial 
year. 
 
Question 14 
 
The total number of contracts held by the council as at the 31st March 2016 with on-going 
improvement clauses (improved performance over the life of the contract or reduced 
pricing). 
 
Response 
 
The information you request on the total number of contracts held by the Council with on-
going improvement clauses is not held in a format that would allow the council to provide it 
without exceeding the fees limit. 
 
The Freedom of Information Act does not require a local authority to supply information 
when the cost of providing this exceeds the statutory fees limit of £450. This limit covers 
approximately 2 ½ days of work in locating and providing information. 
 
I hope this is satisfactory. If, however, you are dissatisfied with our response to your 
request for information, you may request a further review. This will be removed from the 
Directorate and coordinated by the Council’s Information Manager. A request for further 
review should be addressed to the Information Manager, PO Box 100, Civic Centre, 
Sunderland, SR2 7DN. 
 
If this fails to resolve your concerns then you have the right to apply to the Information 
Commissioner for a decision. 
 
Yours sincerely 
 
Paul Davies 
Head of Assurance, Procurement and Projects 

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