Road Maintenance

The request was successful.

Dear East Sussex County Council,

1. Who is the current Highways Survey company that the County Council uses?

2. When was this contract tendered and when does it end?

3. Which Software system does the council use to assess it's road condition

Yours faithfully,

Lee Turnbull

Freedom of Information, East Sussex County Council

Dear Mr Turnbull

FOI Request ref: 7130

Thank you for your request for information about the above. Your request was received on 05/05/2016 and I am dealing with it under the terms of the Freedom of Information Act 2000.
We always aim to respond as quickly as possible, and in this case will do so no later than 03/06/2016, which is the 20 working day deadline. The deadline is counted from the first working day we receive it, not the date a letter is written / posted or an email sent.
In some circumstances a fee may be payable and if that is the case, I will let you know. A fees notice will be issued to you, and you will be required to pay before we proceed in dealing with your request.
Please quote the above reference number in any communication regarding this request.

Yours sincerely

Vincent Nardini
Customer Information Adviser

East Sussex County Council
Communities Economy and Transport Directorate
W1D, County Hall
St Anne’s Crescent
Lewes
East Sussex BN7 1UE

Phone: 01273 482913
[mobile number]
Fax: 01273 481208

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Freedom of Information, East Sussex County Council

Dear Mr Turnbull

FOI Request ref: 7130

Thank you for your request for information about the above. Your request was received on 05/05/2016 and I am dealing with it under the terms of the Freedom of Information Act 2000. We always aim to respond as quickly as possible, but we do need some clarification before we can process your request. We conduct different types of surveys, using different companies. Which type of highway surveys are you referring to?

Please quote the above reference number in any communication regarding this request.

Yours sincerely

Vincent Nardini
Customer Information Adviser

East Sussex County Council
Communities Economy and Transport Directorate
W1D, County Hall
St Anne’s Crescent
Lewes
East Sussex BN7 1UE

Phone: 01273 482913
[mobile number]
Fax: 01273 481208

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Dear Vincent Nardini (Freedom of Information),

FOI Request ref: 7130

In relation to your clarification I seek the information relating to Highways Surveys that:

1. Are used to calculate the Government's Road Condition Statistics submitted to Department for Transport annually.
2. Are used to supplement the Road Condition Statistics such as accidents on highways

Yours sincerely,

Lee Turnbull

Freedom of Information, East Sussex County Council

Dear Mr. Turnbull,

 

FOI Request ref:  7130 / Road Maintenance

 

Thank you for your request for information about the above. Your clarified
request was received on 23/05/2016 and I am dealing with it under the
terms of the Freedom of Information Act 2000.

 

We always aim to respond as quickly as possible, and in this case will do
so no later than 13/06/2016, which is the amended 20 working day deadline,
taking into account the period on hold awaiting your clarification. The
deadline is counted from the first working day we receive it, not the date
a letter is written / posted or an email sent.

 

Please quote the above reference number in any communication regarding
this request.

 

Yours sincerely

 

Rebecca Harper

Customer Information Advisor

Communities, Economy & Transport | East Sussex County Council

W1D, County Hall

St Anne’s Crescent

Lewes, East Sussex BN7 1UE

 

Phone: 01273 482913

Fax: 01273 481208

Email: [email address]       Web:
www.eastsussex.gov.uk

 

         

 

 

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Freedom of Information, East Sussex County Council

Dear Mr Turnbull

 

Freedom of Information request - 7130 Road Maintenance

 

Thank you for your request for information about the above, which has been
dealt with under the terms of the Freedom of Information Act 2000. Your
request and our response are set out below. Please note that any
information we provide is subject to the copyright and reuse of
information terms and conditions set out at the bottom of this email.

 

REQUEST

 

1. Who is the current Highways Survey company that the County Council
uses?

 

2. When was this contract tendered and when does it end?

 

3. Which Software system does the council use to assess it's road
condition

 

In relation to your clarification I seek the information relating to
Highways Surveys that:

 

1. Are used to calculate the Government's Road Condition Statistics
submitted to Department for Transport annually.

2. Are used to supplement the Road Condition Statistics such as accidents
on highways

 

 

RESPONSE

 

 

1.       This information is no longer held. We believe the information
generated by the SCANNER survey would be submitted to the DfT although no
one in the current team has ever passed this information to the DfT . We
will need a little more time in order to clarify what information is
routinely requested by the DfT to calculate their Road Condition
Statistics. As far as we know SCANNER is the only information we might
pass to the DfT however they may also request SCRIM, CVI and DVI surveys
too. Really we would need to enquire from the DfT what data they use to
determine their Road Condition Statistics.

 

2.       Accident data is provided to us as Stats 19 information. The
Department for Transport has overall responsibility for the design and
collection system of the STATS19 data (generally collected by policy).
This information is used by our traffic and safety team at County Hall to
identify clusters of accidents around the county. In certain instances we
will be contacted by the our traffic and safety team to provide the SCRIM
survey results for a section of road to establish whether the road
contributed to the accident. The SCRIM surveys are carried out annually to
determine the skid resistance of the roads surface.

 

The Road condition surveys to be undertaken this year are:

-          SCANNER

-          SCRIM

-          CVI (Course Visual Inspection)

-          DVI (Detailed Visual Inspection

-          FMS (Footway Maintenance Survey)

 

Please see the below with useful links.

 

[1]https://www.gov.uk/government/uploads/sy...

[2]https://www.gov.uk/government/uploads/sy...

 

I hope that this answers your enquiry. If you believe that the County
Council has not complied with the FOI Act in responding to your request,
you may ask for an internal review. If you wish to do so, please set out
the grounds of your appeal in writing to:

 

Philip Baker, Assistant Chief Executive, East Sussex County Council,
County Hall, St Anne’s Crescent, Lewes, East Sussex. BN7 1UE.

or by email to him at [3][email address]

 

Please quote the FOI reference number in any communication regarding this
particular request.

 

If you are not content with the outcome of the internal review, you then
have the right to apply directly to the Information Commissioner for a
decision. Generally, the Information Commissioner cannot make a decision
unless you have exhausted the County Council’s internal review procedure
as described in the previous paragraph. The Commissioner can be contacted
at: Information Commissioner's Office, Wycliffe House, Water Lane,
Wilmslow, Cheshire, SK9 5AF. Tel: 0303 123 1113.  [4]www.ico.org.uk

 

Yours sincerely

 

Jeremy Coleman

Customer Information Officer

 

East Sussex County Council

Communities, Economy and Transport

W1D, County Hall

St Anne’s Crescent

Lewes

East Sussex BN7 1UE

 

Phone: 01273 482913
Fax: 01273 481208

email: [5][East Sussex County Council request email]   web: [6]www.eastsussex.gov.uk/foi

P    please consider the environment - do you really need to print this
email 

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References

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1. https://www.gov.uk/government/uploads/sy...
2. https://www.gov.uk/government/uploads/sy...
3. mailto:[email address]
mailto:[email address]
4. http://www.ico.org.uk/
5. mailto:[East Sussex County Council request email]
6. http://www.eastsussex.gov.uk/foi

Dear East Sussex County Council,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of East Sussex County Council's handling of my FOI request 'Road Maintenance'.

I have asked specific questions for the responses and not received satisfactory answers .

I asked

1. Who is the current Highways Survey company that the County Council uses?

Your response:
This information is no longer held. We believe the information generated by the SCANNER survey would be submitted to the DfT although no one in the current team has ever passed this information to the DfT . We will need a little more time in order to clarify what information is routinely requested by the DfT to calculate their Road Condition Statistics. As far as we know SCANNER is the only information we might
pass to the DfT however they may also request SCRIM, CVI and DVI surveys too. Really we would need to enquire from the DfT what data they use to determine their Road Condition Statistics.

This does not answer "current Highways Survey company" which would obviously required to undertake the SCANNER survey you refer to. I do not understand how this information not held?

2. When was this contract tendered and when does it end?

Your response: This question was not answered

3. I asked what 'software' system was used at East Sussex to derive the data used for DfT's Road condition, DfT have told me that only East Sussex can answer this as councils use various systems. Therefore I respectfully ask for this question to be answered. I did not ask for Accident data nor does this answer the question about software. The links to DfT are useful but again do not answer the question.

Your response: Accident data is provided to us as Stats 19 information. The Department for Transport has overall responsibility for the design and collection system of the STATS19 data (generally collected by policy). This information is used by our traffic and safety team at County Hall to identify clusters of accidents around the county. In certain instances we will be contacted by the our traffic and safety team to provide the SCRIM survey results for a section of road to establish whether the road
contributed to the accident. The SCRIM surveys are carried out annually to determine the skid resistance of the roads surface.

The Road condition surveys to be undertaken this year are:

- SCANNER

- SCRIM

- CVI (Course Visual Inspection)

- DVI (Detailed Visual Inspection

- FMS (Footway Maintenance Survey)

Please see the below with useful links.

[1]https://www.gov.uk/government/uploads/sy...

[2]https://www.gov.uk/government/uploads/sy...

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/r...

Yours faithfully,

Lee Turnbull

Lee Turnbull left an annotation ()

It is a shame that East Sussex seem to have not read my request properly and answered completely different questions.

Freedom of Information, East Sussex County Council

Dear Mr Turnbull

I have passed your request to our Legal Services for review. We are permitted up to 20 working days in which to carry it out and we will therefore provide you with our final response by 15 June 2016, which is the 20 working day deadline.

Kind regards

Amilia Holland
Customer Information Adviser

East Sussex County Council
Communities Economy and Transport Directorate
W1D, County Hall
St Anne’s Crescent
Lewes
East Sussex BN7 1UE

Phone: 01273 482913
[mobile number]
Fax: 01273 481208

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Oliver Smith, East Sussex County Council

4 Attachments

Dear Mr Turnbull,

 

Please see attached response to your internal FOI review.

 

Yours sincerely,

 

Oliver Smith | Legal Officer | East Sussex County Council

Telephone: 01273 481633 | [mobile number]

Email: [1][email address]

Address: PO Box 2714, County Hall, Lewes, East Sussex, BN7 1UE
DX 97482 Lewes 3

 

[2]cid:image001.jpg@01D19F02.EC408F60

 

The Legal Services of Brighton and Hove City Council, East Sussex County
Council,

Surrey County Council and West Sussex County Council working in
partnership

 

References

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1. mailto:[email address]