RESTRICTED
‘EXCEPTIONAL CASES’
REQUEST FOR REMOVAL OF PNC ENTRIES & ASSOCIATED RECORDS IN
RELATION TO RECORDABLE OFFENCES ONLY
Section 1 – To be completed by the Police Force requesting removal of records
REASON FOR REMOVAL: (
Must be completed in all cases)
PNCID:
CRO NO:
OFFENCE & DATE:
ARREST/SUMMONS NO:
DNA BARCODE NO:
FAMILY NAME:
FIRST NAMES:
PNC ALIAS:
PNC NICKNAME:
DATE & PLACE OF BIRTH:
ACRO REFERENCE NO:
ORIGINATING FORCE:
CONTACT TELEPHONE NUMBER:
E-MAIL: (this should be the e-mail address of the
person who the form is to be returned to or ideally
a group e-mail address)
[Please Click arrow and select]
FORENSIC SUPPLIER WHO PROFILED THE
DNA SAMPLE:
PLEASE NOTE
Authority has been granted by the Chief Officer of for the removal of
records in respect of the above named person.
Dated:
Once the removal of the record has been authorised by a Chief Officer and section 1 is fully
completed please e-mail to all of the appropriate e-mail addresses listed below:
Removal and destruction of DNA:
Contact details removed
Removal of PNC record:
Contact details removed
Removal of fingerprint images from IDENT1:
Contact details removed
If you have any queries regarding DNA deletion and/or destruction please contact the Contact
details removed
July 2009
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RESTRICTED
RECORD OF DNA SAMPLE DESTRUCTION/DELETION
DNA Barcode number
ASN
Section 2 – NDNAD Custodian Team Checks (for completion by DQIT only)
Yes
No
Form fully completed (including
If no please state date returned to requestor
ACRO Ref number)
Sample set to unreconciled on
Yes
Sample not PNC owned or already deleted
NDNAD
Processing Unit
Forensic Supplier Name
Code:
Date
E-mailed to NDNAD SDT by
Once section 2 is complete please e-mail to Contact details removed
Section 3 – Deletion of DNA barcode and profile from NDNAD
DQIT or SDT USE ONLY
NAME
DATE
DNA profile removed from
NDNAD by
Checked by
Forwarded to Forensic Supplier
(and copied to the Custodian Team
and ACRO) by
Once section 3 is complete please e-mail to the supplier who originally profiled the DNA sample and
cc to
Contact details removed
Section 4 – DNA Destruction
SUPPLIER USE ONLY
NAME
DATE
Submission Record Updated
By
Checked By
DNA Card Destroyed By
Sample & Products Destroyed By
Person witnessing destruction
Notification of Sample &
Please note that Custodian standards dictate
products destruction sent to
that Forensic Suppliers must confirm sample
DQIT
destruction within 2 weeks of receiving request.
Supplier Reference/Comments
(it is not mandatory to complete this field)
Once section 4 is complete please e-mail to Contact details removed and cc. to: Contact details
removed
July 2009
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RESTRICTED
PNC AND FINGERPRINT RECORD REMOVAL
PNC ENTRY (NIS) SINGLE ENTRIES
Date Removed:
Date force
ONLY
informed:
e-mail: Contact details removed
REMOVAL OF ALL FINGERPRINT
Date Removed:
Date force
IMAGES FOR A CRO No. OR REMOVAL
informed:
OF FINGERPRINT IMAGES FOR AN
INDIVIDUAL ARREST/SUMMONS No.
(NFO)
NFO Ref No:
e-mail: Contact details removed
Force
Remedy No:
holding hard
(NB: Please ensure that ‘subject
copy
field’ of email shows nature of
tenprint
enquiry e.g. ‘Exceptional Case
forms to
Deletion’ and applicant’s
NFO Officer Dealing:
ensure
destruction.
surname.)
Please confirm removal with originating force by return of this form & cc. to:
Contact details removed
(NB: Please ensure that ‘subject field’ of email shows nature of
enquiry e.g. ‘Exceptional Case Deletion’ and applicant’s surname.)
July 2009
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