This is an HTML version of an attachment to the Freedom of Information request 'JSA-Related Documents and Guidance for contacting employers'.

 
 
 
DWP Central Freedom of Information Team
Annex A 
 
e-mail: xxxxxxxxxxxxxxxxxxxxxxxxxxxxxx@xxx.xxx.  
gov.uk
 
Our Ref: VTR FOI 2229
 
 

6 June 2013
Annex A 
 
 
 
 
 
 
 
Dear Ms Walce,  
 
Thank you for your Freedom of Information request received on 13 May 2013.  You asked 
several questions around the Department for Work and Pensions contacting employers about 
specific jobseekers, I will address each of your questions in turn. 
 
1) Please provide copies of all documents used to contact employers about specific 
jobseekers, whether for feedback, after job termination (an ES85JP comes to mind, for a 
start) or any other reason. 
 
Copies of the national documents used to contact employers about specific jobseekers are 
attached.  
 
1.  Form JSAIS320 – Repayment of benefit notice 
2.  Form JSAIS320 (PA) - Repayment of benefit notice (Protective Award) 
3.  Form A15 – Earnings Enquiry 
4.  Form ES85AJP – Information request about former employees 
5.  Form ES85JP – Information request about former employee 
6.  Form ES85MJP - Information request about former employee  
7.  Form ES85SFJP - Information request about former employee  
8.  Form ES85YJP - Information request about former employee 
9.  Form ES95JP - Information request about former employee (follow up) 
10.  Form ES541JP - Information request about former employee (disclosure consent) 
11.  Form JSA77 – Request for details of NI contributions paid 
12.  Letter DLJA006 – Letter to employer following Employment Tribunal award 
13.  Letter DLJA010 – Letter to employer if not response to JSAIS320 
14.  Letter DLJA014 - Letter to employer following Employment Tribunal award 
15.  Letter DLJA357 - Letter to employer for information re temp laid off/reduced working    
staff 
16.  Letter DLJA750 – Letter to employer re termination payments from part time 
employment 
17.  Letter FSFL04 – Reimbursement of Disclosure checks costs  
18.  Letter FSFL06 – Reimbursement of travel costs 

19. Letter FSFL08 – Reimbursement of travel costs 
 
 
2) Please also provide any and all documentation and guidance in full from your 
department for the usage of these documents and the information received back. 
 
Copies of the national guidance for the usage of these documents are attached. 
 
20.  Guidance for when a claimant is undertaking work 
21.  Guidance on Disclosure and Barring Service and Protecting Vulnerable Groups checks 
22.  Guidance on end of employment action 
23.  Guidance on gathering evidence 
24.  Guidance on obtaining National Insurance contribution information 
25.  Guidance on recoupment of benefit 
26.  Guidance on sector based work academies and Work Experience – engaging with 
employers 
27.  Guidance on temporary stopped claims 
28.  Guidance travel expenses for job interviews 
29.  Guidance on Work Trials 
   
 
3) Please provide any and all documentation and guidance in full from your department 
on the subject of contacting employers about specific jobseekers in any circumstance 
through means other than the documents requested in (1) such as by phone, email or 
other communications. 
 
Copies of additional documents and guidance on the subject of contacting employers are 
attached above. These will include the method of contact where specified. 
 
 
4) Please provide documentation of the regulatory and legislative frameworks known by 
your department, if any, to be activated in the carrying out of such communication 
referred to in (1) to (3) and in justifying that communication as necessary, lawful, and 
respectful of the privacy of the jobseeker in question. 
 
I can confirm that the Department holds information falling within the scope of this request. 
This information is exempt under section 21 (information accessible to applicant by other 
means) of the Freedom of Information Act 2000.  
 
The requested information relates to the regulatory and legislative frameworks that are 
currently in force in respect of (i) data protection and privacy  and (ii) the exercise of the 
Department's statutory functions in respect of jobseekers.  The main legislation that governs 
data protection is the Data  Protection Act 1998.  A full copy of this statute and accompanying 
secondary legislation is already accessible to you and in the public domain from 
www.legislation.gov.uk. Printed copies of legislation and other publications can be purchased 
from The Stationery Office Limited (TSO) whose contact details are below. 
 
 
The Stationery Office Limited 
 PO 
Box 
29 

 Norwich 
 NR3 
1GN 
 
Phone: +44 (0)870 600 5522 
 
Fax: +44 (0)870 600 5533 
 Email: 
xxxx.xxxxxx@xxx.xx.xx 
 Web: 
www.tso.co.uk/bookshop 
 
You may also find it helpful to refer to the guidance available from the Information 
Commissioner's Office on data protection available at www.ico.org.uk.   
 
Information about the regulatory and legislative framework in relation to social security 
including how it relates to jobseekers can be found in the Law Volumes on the Department's 
website (commonly known as the Blue Books) http://www.dwp.gov.uk/publications/specialist-
guides/law-volumes.   
 
Section 21 is an absolute exemption and there is therefore no requirement to consider the 
public interest. 
 
5) Please provide documentation of and guidance on any policy in your department 
enabling jobseekers to opt-out of your department contacting employers about them 
without their informed and voluntary consent. If such a policy exists, a written 
confirmation that opting-out is possible is also requested. In the absence of such 
policy, a written confirmation that there is no such policy would suffice. 
 
There is no facility to enable a jobseeker to opt out from this department contacting their 
former employer. Such contact is made pursuant to a claim for Jobseeker’s Allowance, under 
the Jobseeker’s Act and Jobseeker’s Allowance regulations, in order for entitlement to that 
benefit to be determined. This department does not require the specific consent of the 
jobseeker to do this. 
If you have any queries about this letter please contact me quoting the reference number 
above.   
Yours sincerely,  
 
 
DWP Central FoI Team 
 
 
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Your right to complain under the Freedom of Information Act 
 
If you are not happy with this response you may request an internal review by e-mailing freedom-of-information-
xxxxxxx@xxx.xxx.xxx.xx or by writing to DWP, Central FoI Team, Caxton House, Tothill Street, London, SW1H 
9NA. Any review request should be submitted within two months of the date of this letter.  
 
If you are not content with the outcome of the internal review you may apply directly to the Information 
Commissioner’s Office for a decision. Generally the Commissioner cannot make a decision unless you have 

exhausted our own complaints procedure. The Information Commissioner can be contacted at: The Information 
Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow Cheshire SK9 5AF www.ico.gov.uk