Item 1
Ops Group
12 September 2012
Note of Meeting
Present:
Glyn Evans (Chair)
WFC
Alistair Burg
WBC
Tom Dobrashian
WHC
Kyle McClelland
WHHT
David Duffield
Stace
Ayesha Malik
WHC
Apologies:
Louise Gaffney
WHHT
No.
Item
Action
Status
1
Minutes of meeting 8 August
1a
Ops Group agreed minutes of July meeting
Noted
-
1b
Matters not on Sept Agenda
Noted
-
John Rockminster has produced paper on land
equalisation. He has also had meetings with both
WBC and WHHT.
1c
John Rockminster is:
TD has JR’s
Paper distributed. 2nd
After meeting with WHHT, a new paper on the paper on
meeting planned 11
principles for land equalisation was to be principles
Oct.
produced.
which he will
Working on figures in Kier’s model to try and distribute
resolve
issues
on
how
abnormals
and
infrastructure costs are allocated.
1d
Agreed that engagement with acting WHHT CEO LG to discuss
Natalie has been
required and paper to go Strategy Committee
with Natalie
invited to upcoming
Forrest
key meetings
1e
Typo of Manny’s name notes
Noted
-
1f
Ops Group asked to note Programme Milestones Noted
-
requested at previous meeting are attached to
minutes of meeting.
1g
AM stated that in final tables of individual evaluation Noted
-
scores – those who had not provide evaluation
reports (scores and justifications) have been
“highlighted” for audit purpose. Nabarro had advised
that these scores are not included, however the
moderated score remained unchanged.
NB: both members of WBC and WHHT as well as
WFC had provided evaluations to appropriate criteria
and sub criteria.
1h
TD stated that feedback had been provided to John KMcC
Sent to KMcC
Laing. He reminded the Group that John Laing’s requested
BAFO fell below expectations in three key areas: copy of John
No.
Item
Action
Status
Financial; supply chain and local jobs
Laing’s
feedback
report.
2
SMG Decision and Key Issues Paper
2a
SMG had accepted recommendation in report at 28 Noted
Kier as Preferred
August meeting. This stated that Kier, having scored
Bidder announced
the highest at BAFO stage should be offered
Preferred Bidder status.
2b
Offer letter had been prepared and sent to Kier. Kier Noted
Kier have signed
have stated that they would like WBC and WHHT to
offer letter of 29
underwrite some of Kier’s development of proposals
August (as amended)
at Preferred Bidder stage. WBC are mindful to
underwrite survey work during this period
Key Issues Paper
2c
TD outlined key issues in paper which Kier will be Noted
On going
working on:
Car park and the need to provide for staff car
parking;
Consider housing typology with view to
increasing 2 and 3 bed units.
Way forward for listed building and hub area
redevelopment
Issues of urban design, to be discussed with
Jane Custance.
Link development of CHP and sustainability
together
Kier would be required to resolve provision of
CHP (WHHT development or build their own).
2d
Discussion took place on considering car parking Overall car
AB to provide update
proposals for WFC.
parking
provision to be
Meeting with GE
Also access arrangements for vehicles around hub coordinated
arranged 10 October
area and need to prevent cut through. Concerns with WBC’s
raised on the viability of Kier’s proposal for traffic (Vinci)
management in this area.
proposals.
Kier to provide
further
evidence of
their traffic
management
proposals
2e
It was noted proposals for housing investment fund Noted
-
would be done after Financial Close
3b
Preferred Bidder Timetable of Meetings
i
Group asked to note the current version of meetings Noted
On going
arranged. Timetable will be updated at regular
intervals.
ii
Group agreed that as we go forward, committee Noted
On going
and WHHT Board meetings will be added. Also
potential proposals for shadow Partnership Board
and Ops Board
3c
Mobilisation meeting notes
i
Minutes of meeting with Kier held and agreed on 3 Noted
On going
Sept were discussed. Following points made:
Commercial approach indicated in the voting
rights of Partnership Board members;
Key will be delegation of decision making from
No.
Item
Action
Status
Partnership Board and Ops Board.
Consideration will also need to be given to
agreements/ approvals by WBC Cabinet and
WHHT Board.
4
Risk Register
4a
Group carried out an outline review of the risk
Noted
Risk Register
register. Agreed to:
amended as agreed
Close risk 93 (
unable to get to Preferred Bidder
at meeting
stage);
Leave risk 65 (
complex phasing and
commercially unviable scheme)
Leave risk 37 (
cost/ vfm and environmentally
friendly technologies)
4b
Agreed to the new risk – sign off for new road Noted
Risk Register
(alignment and design)
amended as agreed
at meeting
4c
Group asked to note that change in wording for risks Noted
-
70 and 127 concerning both allotments
4d
Group agreed that Risk Register should be shared DD to send
On agenda
with Kier. Group to review and update prior to and coordinate
sending to Kier
changes
5
Recruitment of Highway Engineers
5a
DD provided group with update on recruitment
Noted
DD meet with Robert
process:
West on 13 Sept.
Commission advertised on HCC Supplier portal;
Workshop with Kier
3 bidders responded
took place on 24 Sept
Interviewed Robert West and Waterhouse.
Interviews included Nick Gough from HCC
Post interview both firms asked to provide
updated fee.
Robert West demonstrated they were able to
change their fee proposals for first phases of
work which did not affect quality of services
provided
In view of this agreed that Robert West would be
awarded contract – their proposals within budget
6
Progress on CPO
6a
Meeting with Nabarro (CPO) took place 5 Sept.
Noted
On going
Nabarro are completing land referencing.
They are have agreed with Capstick that acute
areas of the Hospital should not be included
Awaiting for Land Registry to provide map of all
land title
7
Shrodells Building
7a
Given DV report (£2.75m for existing use
Noted
Further meeting took
and £1.25m for cleared site):
SMG report to
place with HPFT on
Agreed report to be prepared for SMG.
be prepared
26 Sept. HRFT to
Also Further negotiations to take place with
consider their next
HPFT
steps
8
Allotments
8a
Willow Lane – Still awaiting WBC Legal to send Noted
Application submitted
application to Secretary of State for approval.
to Secretary of State
on 17 Sept
8b
Farm Terrace Allotments:
Noted
“Planning for Real”
First meeting with Farm Terrace panel went well.
workshop planned 11
KMcC to attend next meeting
Oct. Meeting with
TD also discussing allotment issues with
Kier planned 24 Oct.
Councillors (Lab).
No.
Item
Action
Status
9
Ops Group Agenda 10 October
9a
Ops Group agreed:
Noted
On agenda
Kier to be invited to next Ops Group on 10 Oct.
for part of the meeting.
Items for discussion to include Risk Register
9b
Discussion did take place on future SMG meeting. Noted
Arranged for 24
Agreed:
October – 4.30 –
SMG to be held in October
6.00pm
Consider
Campus
Agreement
and
land
equalisation
10
AOB
10a
DD will be providing Howard Hughes (WBC Noted
TD taking forward
Procurement) note on Highway Engineer tender
any further queries
from Howard Hughes
11
Date of Next Meeting
11a
10 October – 2 – 4pm