This is an HTML version of an attachment to the Freedom of Information request 'Broadband - Sutton - Bignor - Barlavington - Parish meetings'.

THE COMMON PARISH COUNCIL OF SUTTON & BARLAVINGTON 
 
APPROVED MINUTES OF A MEETING OF  
THE COMMON PARISH COUNCIL OF SUTTON & BARLAVINGTON HELD ON 
WEDNESDAY  21st JANUARY 2009 AT 7.00 PM SUTTON VILLAGE HALL 
Present: 
ACTION 
Cllrs. David Green, Gordon Owen, Anthea Pratt,, Joy Mayes and Anna Gillam. 
 
 
 
In Attendance:- 
 
 

D.Cllr  John  Elliott  and  Louise  Collis  (Clerk  to  the  Common  Parish  Council  of  Sutton  &   
Barlavington). 
 
 
 
The Common Parish Council of Sutton & Barlavington Meeting commenced at 7.05pm. 
 
 
 
 
 

Agenda item No.1 -  APOLOGIES AND REASON FOR ABSENCE 
 
Cllrs  Sebastian Anstruther, Paul Nicholls and C.Cllr Tex Pemberton, 
 

 
Agenda item No.2 -  CODE OF CONDUCT - DECLARATION OF INTEREST by 
 
Councillors on any of the agenda items 
 
 

 
 
The Clerk reminded Councillors of their duty to declare personal and prejudicial interests.   
 
 
 
Cllr  S  Anstruther  declared  an  interest  in  the  Broadband  issue  as  he  is  a  member  of  the  local   
action group for the LEADER programme. 
 
 

 
 
Cllr Anna Gillam declared an interest as she is a member of the Sutton Village Hall committee. 
 
  
 
No other new or altered Declarations were made. 
 
 
 
 

Agenda item No.3 MINUTES OF THE MEETING HELD ON  19th NOVEMBER 2008 
 
The Minutes of the meeting held on 19th November 2008 were declared correct and accepted as a   
true  record,  and  Council  AGREED  that  they  should  be  signed  following  completion  of  the   
meeting. Cllr. A.Pratt PROPOSED and Cllr. J.Mayes SECONDED the motion. 
 
 
 
 

Agenda item No.4 MATTERS ARISING 
 
 
 
a.  Broadband – To date the clerk has not be able to look into the LEADER Programme 
 
option. This will be investigated in February. Cllr Owen has contacted the Area Manager of 
 
BT and is still awaiting a response on the cost of enabling the exchange. 
 
 

b.  BT proposed closure of the red telephone box in Sutton CDC have submitted an 
 
application to English Heritage to list the BT Kiosk in Sutton. English Heritage have 
 
acknowledged the application but cannot give a date for when they will review  the 
 
application 
 
 
 

CDC have also registered an objection with BT on the grounds that  BT have not formally 
 
responded to the end of their consultation, but in response to a letter that CDC sent them, they 
 
have stated 
 
 

"…after receiving responses from councils on this round of payphone removals, there are no 
 
 

plans to engage in further correspondence with councils, unless we wish to challenge an 
 
objection or objections.  Whilst we are analysing responses from local authorities (this is a 
 
lengthy process as this is a nationwide project), and may appeal against some decisions we feel 
 
are not justified, BT cannot remove a payphone kiosk if there is not an alternative kiosk within 
 
400 metres, without council consent; the council has the veto over payphone closures, as per the 
 
The Common Parish Council of Sutton & Barlavington -  21st January 2009 
page 1 of 10 

final notification.” 
 
 
 

CDC recommended that we continue to adopt the BT kiosk and see what happens. 
 
 

On 15 January the application was submitted. The clerk contacted BT who said that the 
 
application would be considered, however it may not be successful if either an objection for the 
 
local council is upheld or an application to English Heritage is granted.  
 
 

c.  Village Design Statement - The Clerk contacted CDC, to determine what influence a 
 
Village Design Statement can have on the planning process with CDC. D.Cllr Elliott 
 
updated the clerk following a discussion with David Few, CDC planning. At the moment 
 
 

there is no point proceeding on the Village Design Statement in respect of planning as any 
 
recommendations included in a Village Design Statement would not be taken into account 
 
by CDC planning. Once the LDF is adopted later next year then it would be advisable to 
 
proceed with a Village Design Statement as the LDF will include guidelines for Parish 
 
Councils on planning issues to be covered by Village Design Statements 
 
 

 
 
d.  Grouping of Bignor with Sutton & Barlavington  
 
At the last Parish council meeting it was agreed that the clerk would provide the current cost of 
 
the precept per Sutton & Barlavington parishioner and that Cllr Gillam would check with Bignor 
 
parishioners to see if they are interested in being part of a parish Council including Sutton. 
 
 

 
 
CDC provided an approximate cost per parishioner for Bignor - The cost per year per Band D 
 
household would be £19.54 (This assumes a precept of £3,500) 
 
  
 
 

 
 
Taxbase 
Precept 
Taxbase 
Precept 
 
 
 
2008/9 
2008/9 
2009/10 
2009/10 
 
 
 
 
 
 
 
 
Barlavington   
49.89   
50.3   
 
Sutton 
 
126.08   
128.8   
 
      
     
 
 
 
175.97  5,500  
179.1  3,500  
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Cost per Household (Band D) per 
 £     
 
year 
2008/09 
31.26  
 
 
Cost per Household (Band D) per 
 £     
 
year 
2009/10 
19.54  
 
 
 

 
May 
The general feeling in Bignor is that it wants to remain a meeting so that it keeps it’s name The 
meeting/ 
issue will be discussed at Bignor’s AGM in May. Cllr Gillam will update the Parish Council at 
Cllr 
the May meeting. 
Gillam 
 
 
 

e.  Communities & Local Government – Delivering Digital Inclusion:An Action Plan for 
 
Consultation 
 
 
 
Cllr Anstruther submitted the following response on behalf of the Common Parish Council of 
 
Sutton & Barlavington (Chichester District, West Sussex) 
 
 

 
 
Chapter One: Question 1: How far do you agree with the definition of digital inclusion and the 
 
nature of the problem set out in Chapter One? We agree, but an ambitiously wide definition 
 
should not overlook the fact that many people in rural areas lack even basic first generation 
 
broadband access because their local BT exchange is not enabled and/or the rural copper wire 
 
 

infrastructure is in such poor condition that even an enabled exchange fails to deliver useable 
 
speed reliably if at all. Our Sutton (Pulborough, West Sussex) exchange is not enabled
 
 
 
The Common Parish Council of Sutton & Barlavington -  21st January 2009 
page 2 of 10 

Chapter Two Question 2: How far do you agree with the analysis set out in Chapter Two? 
 
Agree Is there other evidence we should consider as to why digital inclusion is an important 
 
 

social issue? 
 
 
 
Chapter Three Question 3: How far do you agree with the analysis in Chapter Three of the main   
barriers which prevent individuals and communities from engaging in digital technologies? 
 
Agree 
 
 

 
 
Question 4: What are the most effective ways to remove these barriers and ensure that all  
 
individuals can exercise an empowered choice about their use of digital technologies? Require 
 
100% of BT exchanges to be enabled 
 
 
 
 

Question 5: What are the risk factors and benefits for different communities associated with 
 
current and next generation access? Rural exclusion, social exclusion (hidden disadvantaged 
 
groups in rural areas), carbon footprint (sustainability), barrier to economic development in 
 
rural areas particularly given high proportion of start-ups and SMEs (many working from 
 
home), housing shortage (properties without broadband severely disadvantaged and therefore 
 
 

functionally unavailable), widening gap between digital “haves” and “have-nots”, isolation of 
 
older people in own homes particularly in rural areas with poor/remote access to physical 
 
services, educational disadvantage – local libraries underfunded and closing. 
 
 
 
Question 6: What should be done to empower communities and local partnerships to address 
 
 

these risks and benefits? Very hard for individuals and rural communities to act effectively as 
 
cost barriers to access very high. Better-off rural residents can buy 3rd party solutions – SME 
 
wireless distribution providers, satellite or mobile phone dongle – which are beyond the reach of   
their poorer neighbours. This cherry-picking widens the digital divide and shrinks the pool of 
 
potential customers for exchange-enabled technologies (EET). 3rd party providers operate 
 
 

effective local monopolies and price is generally higher than EET, service often less reliable 
 
(though can be very good) and technological barriers (e.g. line of sight for wireless inhibited by 
 
landform and trees in rural areas; latency of satellite; poor or non-existent mobile phone 
 
coverage) mean even 3rd party providers cannot provide 100% coverage
 
 
 
 

Question 7: How far do you agree with the summary of issues around the direct use of 
 
technology presented in Chapter Three? Agree Are there any other important issues we have not 
 
mentioned? 
 
 
 
Chapter Four Question 8: How far do you agree with the assessment of risks and opportunities 
 
 

around the indirect benefits of technology presented in Chapter Four? Agree 
 
 
 
Question 9: How can we raise awareness of the indirect benefits of technology for service 
 
design, planning and delivery across all sectors? Little point in raising awareness in rural areas 
 
if broadband access is unavailable 
 
 

 
 
Question 10: Does the way in which services, particularly public services, are currently delivered   
adequately support individuals and groups who are socially disadvantaged? What more could be 
 
done to ensure they do? No – digital divide is widening 
 
 
 
 

Chapter Five Question 11: Are you aware of any other examples of good practice not mentioned   
in Chapter Five? No 
 
 
 
Question 12: What aspects of previous or current digital initiatives and strategies have been most   
successful in tackling digital exclusion? None in our area 
 
 

 
 
Question 13: What actions need to be taken to support better partnership approaches? Require 
 
The Common Parish Council of Sutton & Barlavington -  21st January 2009 
page 3 of 10 

100% of BT exchanges to be enabled  
 
 
 
 

Question 14: What should be the extent of Government’s intervention in tackling digital 
 
exclusion? Require 100% of BT exchanges to be enabled. After this public money should be 
 
made available for education and training at local level. There is a wealth of good will, good 
 
neighbourliness and technical expertise available in rural areas and a strong sense of local 
 
community and identity which will be an invaluable resource for partnership working between 
 
 

Local Government at all levels and rural communities, but without the basics of 100% affordable   
broadband availability we can’t get started. 
 
 
 
Question 15: How else can the impact of current activity be maximised? Require 100% of BT 
 
exchanges to be enabled 
 
 

 
 
Chapter Six 
 
Question 16: How far do you agree with the proposed principles outlined in the Charter? Agree 
 
Are there others we should consider? 
 
 
 
 

Question 17: How far do you support the actions which underpin the principles? Support Are 
 
there others we should consider? 
 
 
 
Question 18: What issues need to be considered in determining a baseline measure for digital 
 
inclusion? Require 100% of BT exchanges to be enabled 
 
 

 
 
Question 19: What should be the brief of the Digital Champion role? As far as practicable to end   
digital exclusion 
 
 
 
Question 20: What would be the single most effective thing government could do to drive its 
 
 

digital inclusion agenda? Require 100% of BT exchanges to be enabled 
 
 
 
Question 21: Are there any other issues you would like to raise in relation to this consultation? 
 
No. we very much welcome this consultation paper but we need to see ACTION NOW. 
 
 
 
 

In his absence, Cllr Anstruther was thanked for his most impressive responses. 
 
 
 
f.  To discuss any matters arising not dealt with elsewhere on the Agenda 
 
APM will take place on Wednesday 29th April 2009 at 6.30pm. There will be two guest 
 
speakers. Dr J A Vitagliano, Principal, Midhurst Rother College about his vision for the new 
APM / 
Clerk/ DG 

academy and Dr John Collis on First Aid. The clerk will contact Dr Vitagliano and Cllr 
 
Green will contact Dr Collis. 
 
 
 
Agenda item No. 5 -   DISTRICT COUNCILLOR’S REPORT  
 
1.  Chichester Museum – It is felt that Planning North should have their views taken into 
 
 

consideration in relation to the relocation of the museum. 
 
2.  St Richards – The two hospitals will be retained. By March more information about the 
 
two hospitals and the exchange of consultants will be available. 
 
3.  Core Strategy – It is important that Parish Councils submit to CDC areas they want 
 
protected  such as brown fill areas and strategic gaps. 
 
 

4.  Potholes – To be reported to WSCC Highways. 
 
 
 
 
 
Agenda item No. 6 -   COUNTY COUNCILLOR’S REPORT 
 
 

1. 
Apologies for Absence.  I am due to attend the gathering of many Parish Councils at the 
 
 

North West Frontier Community Forum this evening and regret I will not be present at the 
 
The Common Parish Council of Sutton & Barlavington -  21st January 2009 
page 4 of 10 

meeting of the Parish Council.  Please accept my apologies.  I am of course available to deal with   
any issues that might arise. 
 
 
 

2. 
County Local Committee.  The next meeting of the Chichester (North) County Local 
 
Committee will be held at Rogate Primary School on Tuesday 10th March 2009 at 1900hrs. 
 
 

3. 
Budget.  Once again, and for the seventh consecutive year, West Sussex County Council 
 
is at the bottom of the Governments funding allocation list so the budget process continues to be 
 
challenging!  Nevertheless, with efficiency savings that continue we anticipate a tax increase 
 
 

below 4% with no reduction in service, a decision that will be taken at full council on 13th 
 
February. 
 
 

4. 
Statement of Partnership with Local Councils.  I have sent to the Parish Clerk, an 
 
electronic copy of the Statement, which was approved after wide consultation, by County 
 
Council in December.  May I suggest it will be a useful document to disseminate to all 
 
 

Councillors.  It sets out the way ahead for our partnership working and gives you a better 
 
understanding of what you can expect from County Council.  I will take any questions at our 
 
next meeting after you have had time to study it. 
 
 

5. 
Regional Development.  (Early notification!) 
 
 
 

a.  Following the Governments Sub-National Review, the government will replace the – not yet   
approved - South East Plan (SEP) and the Regional Economic Strategy (RES) with a Single 
 
Regional Strategy (SRS).  In the South East, joint responsibility for this will sit jointly with a   
Local Authority Leaders Board (LAL Board) and the South East England Development 
 
Agency (SEEDA).  The Bill introducing this legislation – which will affect us all – is the 
 
‘Local Democracy, Economic Development and Construction Bill.’
 
 
 
 

b.  Key planning functions, including drafting the SRS and implementation plan, and 
 
monitoring delivery, will pass to the LAL Board and RDA, as will the present 
 
responsibilities of the Regional Transport Board and the Regional Housing Board, so the 
 
need for the [unelected] South East Regional Assembly (SEERA) will end 
 
 
 

c.  Local Authorities in the South East have been working together to form the South East 
 
England Councils (SEEC) as the local authority forum for the region.  The constitution of 
 
SEEC was agreed on 12th December 2008.  WSCC will expect to join SEEC and pay a 
 
subscription, yet TBD.  SE Local Authorities believe that SEEC accords with the 
 
Governments requirements for a LAL Board through the creation of an Executive that will 
 
 

include the 7 County Leaders,1 7 District Leaders2 and 5 Unitary Leaders.3  SEEC may need 
 
to amend the constitution in due course to allow representation of the National Parks. 
 
 

d.  SEEC wishes to set up joint working arrangements with SEEDA with effect from 1st April 
 
2009 and SEEC will be the management structure for SEERA Ltd – the technical team of 
 
SEERA with the skills to conduct regional planning work. 
 
 
 

e.   You are aware that the SEP has not yet been approved, but the Government would like to 
 
see a review of the housing numbers – you may recall in my report to you on the 12th 
 
November I said that the Minister were asking for a higher number than that proposed in the 
 
SEP and all SE Local Authorities had objected.  This review is likely to be postponed until 
 
 

after the County Council elections on 4th June 2009.   
 
 

f. 
 In summary, there are regional organisation changes looming and decisions yet to be taken.    
                                                 
1 Kent, East Sussex, West Sussex, Hampshire, Buckinghamshire, Oxfordshire and Surrey 
2 Yet TBD. 
3 Brighton and Hove, Portsmouth, Medway 
The Common Parish Council of Sutton & Barlavington -  21st January 2009 
page 5 of 10 

There may well be implications for the present Structure Plan, Local Development 
 
Frameworks, and responsibilities. I will keep you informed as information emerges 
 
 

 
 
Agenda item No. 7 -   CDC Annual Parish Meeting – 3rd February 2009  –  
 
Cllr Anstruther had voiced his interest to attend but is now unable to attend. Cllr Gillam is 
 
attending in her capacity as Bignor Chairman. It was agreed that Cllrs Green and Owen would 
 
also attend. The clerk will inform CDC. 
Clerk 
 

 
 
Agenda item No. 8 -   Local Development Framework 
 
In December the Parish Council received a copy of the Chichester District Council Core Strategy   
Document. The purpose of the document was to seek representations from the Parish Council on 
 
what the Core Strategy should contain. This was a consultation stage with statutory partners 
 
 

required by the Town and Country Planning (Local Development ) (England) Regulations 2008.  
 
The Core Strategy will cover the period 2010-2026 and will set out the long term spatial vision 
 
and strategy for the District and a set of strategic spatial policies to deliver the vision and 
 
strategy. The Core Strategy will reflect the vision and priorities that will be set out in the 
 
Sustainable Community Strategy. It will set out the broad location/s for large scale development 
 
 

and will consider strategic infrastructure requirements.  The Deadline was 5th January, however 
 
CDC are still receiving comments.  
 
 
 
D.Cllr Elliott informed the meeting that a number of Parishes were waiting until after the Annual   
Parishes meeting on 3rd February until they submit their comments. It was AGREED that the 
 
GO/ Clerk 

Parish Council would wait until after the CDC meeting. 
 
 
 
Agenda item No. 9 -   Freedom Of Information 
 
An email was sent to all councillors in December attaching documents relating the Freedom of 
 
information Act 2000 – Section 19 and the revised Model Publication Scheme which was 
 
 

required to be adopted by 1st January 2009.  
 
 
 
The clerk completed the model template (“Freedom of information Completed model publication   
scheme”). The clerk did not receive any objections to the model. Cllr A. Pratt PROPOSED the 
 
MOTION that the Common Parish Council of Sutton & Barlavington should Adopt  the 
 
 

Freedom of information Act 2000 – Section 19 and the revised Model Publication Scheme, the 
 
motion was SECONDED by Cllr D.Green. The motion was carried. 
 
 
 
Agenda item No.10 – Highways and Foorpaths 
 
a.  Roads & Ditches Committee Cllrs Green and Cllr Mayes to report 
 
 

Large potholes were reported at the bottom of Mil Hill and along Folly Lane. The clerk will 
 
report these to Steve Johnson at WSCC Highways. 
Clerk 
 
 
b.  To discuss any other matters relating to Highways and Footpaths 
 
i) Felling of Oak Trees opposite Sutton End House, Sutton  - Cllr Owen contacted WSCC 
 
 

about oak trees being cut back opposite the entrance to Sutton End House. WSCC Highways 
 
stated that the matter was of some urgency. The quick response is usually a result of a complaint 
 
normally coming from the Parish Council – There has been no such complaint by the Parish 
 
Council. The Clerk will investigate further. 
Clerk 
 
 
 

Agenda item No.11 - NEW PLANNING APPLICATIONS AND NOTIFICATION OF 
 
RECENT DECISIONS 
 
 
 
a)  Planning appendix 
 
 
 
 

 
 
 
 
The Common Parish Council of Sutton & Barlavington -  21st January 2009 
page 6 of 10 

Agenda item No. 12 -   REPORTS FROM REPRESENTATIVES ON OUTSIDE BODIES 
 
a)  North Chichester CLC Tuesday 6th January 09 in Midhurst – Cllr Anstruther was due to 
 
 

attend the meeting was unable to attend. 
 
b)  North East Parishes Forum 4th December 2008 – Sutton Village Hall. Minutes of the 
 
meeting have been distributed. 
 
 
 
 
 
 

Agenda item No. 13 -   NEW CORRESPONDENCE 
 
a.  Communities & Local Government: Communities in control: Real people, real power: 
 
Code of recommended practice on local authority publicity – a consultation. Deadline 
 
17 March 2009. – No to be reviewed. 
 
b.  The Proposed Highways and Transport Forward Programme for 2009/10 and 
 
 

2010/11.The clerk emailed information relating the proposed programme from Derek 
 
Whittington, Cabinet Member for Strategic Planning and Transport, including the Members 
 
letter and a copy of the relevant section of the Proposed Highways and Transport Forward 
 
Programme for 2009/10 and 2010/11.  This is a draft programme and has been issued for 
 
consultation with comments due back by 20th February 2009– Cllr Gillam has already 
 
 

looked a the document and it is not relevant to the Sutton & Barlavington. 
 
c.  Arun District Council – Ford Eco Town Select Committee  second round of 
 
Consulation by DCLG. The next meeting is 5th February 2009. No-one to attend. 
 
d.  WSCC – Minerals & Waste Development Framework update – The Mineral and Waste 
 
Development scheme 2008-2012 has now come into effect. Under the Core Strategy 
 
 

Development Plan Document (DPD)  WSCC have produced a series of background papers 
 
in order to identify baseline data and inform discussions with the community. The Papers are   
intended to set the scene and present the evidence as it stands at this stage. All background 
 
papers are available on the website www.westsussex.gov.uk/mwdf. Comments to be 
AG 
submitted by 30 January 2009.  – Cllr Gillam to review. 
 
 

e.  Road Safety Compliance Consultation -The Department for Transport has forwarded a 
 
consultation to us regarding Road Safety Compliance. In general it does not specifically 
 
relate to parish and town councils but we thought that it may still interest many in the tier. 
 
The consultation covers six specific areas relating to measures aimed at improving 
 
compliance levels with key road safety laws, Speed, Drink Driving, Seat Belts, Drug 
 
 

Driving, Careless Driving and Driver Retraining and Re-Assessment. The consultation 
 
documents can be found at the link below. 
http://www.dft.gov.uk/consultations/open/compliance/ 
The deadline for submissions is Friday 27 February 2009 with responses forwarded to; 
Consultation on Compliance, Road User Safety Division, Department for Transport 
2/13 Great Minster House, 76 Marsham Street, London SW1P 4DR 
Or; xxxxxxxxxxxxxxxxxxxxxxxx@xxx.xxx.xxx.xx 
 
 - No-one to review 
 
f. Agreeing the best organisational model for community services West Sussex PCT has 
taken a decision to support West Sussex Health (our own provider of community services) to 
become an organisation in its own right within the NHS by April 2010 at the latest. The PCT 
is starting a period of staff consultation on Wednesday 7 January 2009 which will end on 
Friday 6 March 2009. During this period they will also be seeking the views of colleagues in 
the local health community on the organisational options that we will be discussing with their 
staff. 
 
 
 
This process is about organisational change, not changing services. Our overall aim is to 
ensure that West Sussex Health is in a strong position to flourish as a successful provider of 
The Common Parish Council of Sutton & Barlavington -  21st January 2009 
page 7 of 10 

community services, either as a standalone organisation, or as part of a larger provider of 
community services. 
 
An invitation to attend a marketplace event l be held from 2.30pm to 4.30pm on Friday 30 
January at Billingshurst Village Hall. This event will give peopl the opportunity to meet 
potential partners, hear more about them, and have an opportunity to ask questions. – No-one 
to attend. 
 
Apart  from  correspondence  discussed  at  the  meeting,  all  other  correspondence  and  documents, 
leaflets,  etc.,  are  placed  in  the  Circulation  File.   Please  read  the  file  as  quickly  as  possible  and 
pass it on. 
 
Agenda item No. 14-   CIRCULATION FILE – NO.19 
 
Index in order of receipt 
DATE 
INFORMATION 
TITLE 
RECEIVED 
SOURCE 
Dec 08 
CDC 
Standards Committee meeting 16th December 
2008 - Agenda 
Jan 09 
CDC 
Standards Committee meeting 16th December 
2008 - Minutes 
Jan 09 
NALC 
LCR Issue January 2009 
Jan 09 
WSCC 
West Sussex Connections January 2009 
 
Agenda item No. 15 -  FINANCE 
a.  To approve accounts for payment  
Sutton Village Hall
Hall Hire - Planning meeting - 15/11/08
£7.50
Hall Hire - Parish Council meeting - 
Sutton Village Hall
21/1/09
£19.00
£26.50
 
b.  To approve the Clerk’s salary and expenses  
Salary for January 2009 
LCP Scale 20 (per SALC payment Schedule)
£9.468 per Hour
Number of weeks in month (4 weeks and 3 days)
4.43
Total number of hours worked in January
17.71
Total Salary for January 2009
£167.72
 
Salary for February 2009 
LCP Scale 20 (per SALC payment Schedule)
£9.468 per Hour
Number of weeks in month (4 weeks)
4.00
Total number of hours worked in February
16.00
Total Salary for February 2009
£151.49
 
 
 
Expenses for January 2009 
The Common Parish Council of Sutton & Barlavington -  21st January 2009 
page 8 of 10 

 
18/12/08 BT
25% of Broadband 
37.75
and line rental charge 
to 28/2/09
5/12/08 Staples
Ink cartridge
22.12
3.32
25.44
15/1/09 Post Office
Recorded delivery 
1.08
charge BT letter re 
BT Kiosk
19/11/08 Baby sitting
Parish Council 
28.00
meeting 19/11/08
92.27  
 
Cllr. A.Pratt  PROPOSED and  
Cllr. A.Gillam SECONDED the motion (15 a&b) 
 
c.  S.137 payments 2008/09 
 
Organisation
 Agreed 2008-
Actual 2008- Actual 
Actual  2005-06 
2009 Budget 
09 payment  2006-07 
payment (£)
(£)
(£)
payment 
(£)

Sutton PCC
£150
£150
£150
Barlavington PCC
£150
£150
£150
Ebenoe Young Farmers
-£150
£150
Nil
Sutton Village Hall
£150
£150
£150
Sutton Youth Club
£150
£150
Sutton Fabric Fund
£264
Citizens Advice Bureau (CAB)
£20
£20
£20
Sussex Air Ambulance (paid 05/98)
£150
Rural Mobile Youth Trust - Purple 
£50
£100
Bus
£470
£0
£1,084
£720
 
 
Cllr. G.Owen  PROPOSED and  
Cllr. D.Green SECONDED the motion (15c) 
 
d.  To  approve  Income  &  Expenditure  Reports  for  the  period  ended  31  December 
2008 
e.  To approve the bank reconciliation for the year ended 31 December 2008 
f.  To approve the Actual v Budget overview for the year ended 31 December 2008 
 
Cllr. J.Mayes  PROPOSED and  
Cllr. A.Pratt SECONDED motions (15 d – f) 
 
 
Agenda item No. 16 -  DATE AND TIME OF NEXT PARISH COUNCIL MEETING 
 
The next Parish Council Meeting will be WEDNESDAY 18th march 2009 at 7.00 pm, in Sutton 
Village  Hall  and  the  Annual  Parish  meeting  will  be  held  on  Wednesday  29th  April  2009  at 
6.30pm. 
 
 
CLOSURE OF MEETING 
The Common Parish Council of Sutton & Barlavington meeting closed at 9.45pm. 
The Common Parish Council of Sutton & Barlavington -  21st January 2009 
page 9 of 10 

 Signed: 
 
 
APPROVED AT MEETING ON 18/03/09 & SIGNED BY  THE CHAIRMAN                                                                      
 
 
Cllr. D.Green                                                                                 Date:18/3/09 
Chairman of  The Common Parish Council of Sutton & Barlavington 
 
13th February 2009, Louise Collis, Clerk to The Common Parish Council of Sutton & Barlavington 
 
The Common Parish Council of Sutton & Barlavington -  21st January 2009 
page 10 of 10