Temporary staff spending by school

Dear Mr. Boucher,

Thank you for contacting Hampshire County Council by email.

Your request has been forwarded to our Corporate Complaints department (who also deal with Freedom of Information enquiries) and a member of staff will contact you shortly.

Kind Regards
Kevin S
Hampshire County Council
Hantsdirect
The Castle
Winchester
SO23 8ZB
General Information: 0845 603 5638
www.hants.gov.uk
[email address]

show quoted sections

Dear Mr Boucher

Your request under the Freedom of Information Act 2000

Thank you for your request for information, which was received on 26
January 2010. You requested:

I am interested in the amounts paid by each school in Hampshire to third
parties in relation to temporary staffing cover. My hope is to receive an
electronic breakdown of amounts paid

(a) through the department's purchase ledger by school
and
(b) in grants, by grantee.

Notes:
1. I would like the information in electronic format. This should
avoid any printing cost issues.
2. In order to avoid your having to collate information from
peripheral systems, I am willing to accept information only from your main
system (I would like you to advise which system this is). By main
system I mean the system that handles the largest part of the department's
expenditure. If grants and supplier payments are made through
separate systems, then I would like you to choose the main system for
each.

3. The information I require for each supplier/grantee is: Supplier
name and total amount paid.
4. I would like the information to cover the year 2008/9. I would
accept 2007/8 figures if this is not possible.

Please can you clarify the following points so I can respond to your FOI
query:
1 Please can you clarify that you are only interested in payments to
temporary/supply staff which are paid to a third party and not those paid
direct to the member of staff through payroll

2 Please can you clarify whether you are interested in all
temporary/supply staff employed in schools or just those in teaching posts

3 Please can you confirm that you want the total expenditure from
our centralised financial system analysed on a school by school basis
(Hampshire has 535 schools). We will not be able to supply any
breakdown of expenditure for a few Foundation Schools as we only hold
aggregated monthly expenditure under general ledger headings for these
schools, rather than information at transactional level.

4 Please can you clarify your reference to grants and grantees as
your query refers to temporary staffing cover expenditure which is a very
different type of expenditure.

The Children's Services Department will provide a response within 20
working days of the receipt of your response clarifying the details of
your request.

Please remember to quote the reference number above (2241 Boucher) in any
future communications.

Yours sincerely

Barbara

From: Barbara Sorkin
Data Protection & Quality Adviser
Children's Services
Hampshire County Council
Elizabeth II Court East
The Castle
WINCHESTER
SO23 8UG
Phone: 01962 845554
Int Phone: 8200 5554
[mobile number]
Mobex 252 4685
e-mail: [email address]

Just to clarify point 1.
We sometimes employ temporary/supply staff on normal rates of pay and
pay then directly through the payroll. A typical example would be a
short term contract to cover maternity leave. Do you want such contracts
included or excluded?

Barbara

From: Barbara Sorkin
Data Protection & Quality Adviser
Children's Services
Hampshire County Council
Elizabeth II Court East
The Castle
WINCHESTER
SO23 8UG
Phone: 01962 845554
Int Phone: 8200 5554
[mobile number]
Mobex 252 4685
e-mail: [email address]

show quoted sections

I am just writing to let you know there will be a slight delay in sending
you the response to your FOI query. The information has been compiled in
response to your request, but legal advice is that we need to consult the
schools and agencies involved about potential exemptions before we can
provide you with the information. This consultation is in process and I
will provide the response as soon as possible.

Barbara

From: Barbara Sorkin
Data Protection & Quality Adviser
Children's Services
Hampshire County Council
Elizabeth II Court East
The Castle
WINCHESTER
SO23 8UG
Phone: 01962 845554
Int Phone: 8200 5554
[mobile number]
Mobex 252 4685
e-mail: [email address]

______________________________________________
From: Sorkin, Barbara
Sent: 27 January 2010 11:23
To: '[FOI #27842 email]'
Subject: FOI 2241 Boucher

Dear Mr Boucher

Your request under the Freedom of Information Act 2000

Thank you for your request for information, which was received on 26
January 2010. You requested:

I am interested in the amounts paid by each school in Hampshire to third
parties in relation to temporary staffing cover. My hope is to receive an
electronic breakdown of amounts paid

(a) through the department's purchase ledger by school
and
(b) in grants, by grantee.

Notes:
1. I would like the information in electronic format. This should
avoid any printing cost issues.
2. In order to avoid your having to collate information from
peripheral systems, I am willing to accept information only from your main
system (I would like you to advise which system this is). By main
system I mean the system that handles the largest part of the department's
expenditure. If grants and supplier payments are made through
separate systems, then I would like you to choose the main system for
each.

3. The information I require for each supplier/grantee is: Supplier
name and total amount paid.
4. I would like the information to cover the year 2008/9. I would
accept 2007/8 figures if this is not possible.

Please can you clarify the following points so I can respond to your FOI
query:
1 Please can you clarify that you are only interested in payments to
temporary/supply staff which are paid to a third party and not those paid
direct to the member of staff through payroll

2 Please can you clarify whether you are interested in all
temporary/supply staff employed in schools or just those in teaching posts

3 Please can you confirm that you want the total expenditure from
our centralised financial system analysed on a school by school basis
(Hampshire has 535 schools). We will not be able to supply any
breakdown of expenditure for a few Foundation Schools as we only hold
aggregated monthly expenditure under general ledger headings for these
schools, rather than information at transactional level.

4 Please can you clarify your reference to grants and grantees as
your query refers to temporary staffing cover expenditure which is a very
different type of expenditure.

The Children's Services Department will provide a response within 20
working days of the receipt of your response clarifying the details of
your request.

Please remember to quote the reference number above (2241 Boucher) in any
future communications.

Yours sincerely

Barbara

From: Barbara Sorkin
Data Protection & Quality Adviser
Children's Services
Hampshire County Council
Elizabeth II Court East
The Castle
WINCHESTER
SO23 8UG
Phone: 01962 845554
Int Phone: 8200 5554
[mobile number]
Mobex 252 4685
e-mail: [email address]

Dear Mr Boucher

Please find attached Hampshire County Council's response to your request
for information under the Freedom of Information Act 2000.

<<FOI 2241 Boucher letter.doc>> <<2241 Boucher Teacher - support agency
staff 0809-final.xls>> <<2241 Boucher 14b Edited Disclosure NOD.doc>>

Kind regards

Barbara

From: Barbara Sorkin
Data Protection & Quality Adviser
Children's Services
Hampshire County Council
Elizabeth II Court East
The Castle
WINCHESTER
SO23 8UG
Phone: 01962 845554
Int Phone: 8200 5554
[mobile number]
Mobex 252 4685
e-mail: [email address]