Selection, interviewing and use of agency workers.

Dear Justine Eades,

FREEDOM OF INFORMATION ACT 2000 - INFORMATION REQUEST
Selection, interviewing and use of agency workers - Bexley - our reference 10/435

I acknowledge your request for information received on 28th June 2010.

Your request is being considered and you will receive the information requested within the statutory timescale of 20 working days as defined by the Freedom of Information Act 2000, subject to the information not being exempt or containing a reference to a third party.

For your information, the Act defines a number of exemptions, which may prevent release of the information you have requested. There will be an assessment and if any of the exemption categories apply then the information will not be released. You will be informed if this is the case, including your rights of appeal.

If the information you request contains reference to a third party then they may be consulted prior to a decision being taken on whether or not to release the information to you. You will be informed if this is the case.

There may a fee payable for this information. This will be considered and you will be informed if a fee is payable. In this event the fee must be paid before the information is processed and released. The 20 working day time limit for responses is suspended until receipt of the payment.

If you have any queries or concerns then please contact the Local Studies Librarian and Freedom of Information Officer, Bexley Local Studies and Archive Centre, Central Library, Townley Road, Bexleyheath, Kent DA6 7HJ.

Further information is also available from the Information Commissioner at: Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Telephone: 01625 545 700
www.informationcommissioner.gov.uk

Yours sincerely,

John Grosvenor
Local Studies Librarian and Freedom of Information Officer
London Borough of Bexley
Local Studies and Archive Centre,
Townley Road,
Bexleyheath,
Kent. DA6 7HJ
Tel: 020 8303 7777 ext 3369
DDI 020 8836 7369
Fax: 020 8304 7058
[email address]

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Dear Justine Eades,

Thank you for your follow up email today, which I have forwarded to the Officer dealing with your request for information.

Yours sincerely,

John Grosvenor
Local Studies Librarian and Freedom of Information Officer
London Borough of Bexley
Local Studies and Archive Centre,
Townley Road,
Bexleyheath,
Kent. DA6 7HJ
Tel: 020 8303 7777 ext 3369
DDI 020 8836 7369
Fax: 020 8304 7058
[email address]

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Dear Justine Eades

Thank you for your recent freedom of information request concerning agency
workers.

Your request has been considered and our response is shown below.

Can you provide copies of any internal information you have about
the selection, interviewing and use of agency workers.

Also provide a copy of your internal policy or guidance on how long
your retain the following:

A: For agency workers who are selected and start working within
your Council.

Copies of the their CV or Job application and interview notes,
record or score sheets, completed exercises or assessments.

B: For agency workers who are interviewed but not selected.

Copies of the their CV or Job application and interview notes,
record or score sheets, completed exercises or assessments.

1: If you do retain both A and B candidate information, please
explain why this is and how it meets your Equality and
Anti-Dicriminatory duties.

2: If you only retain candidate B information, , please explain why
this is and how it meets your Equality and Anti-Discriminatory
duties.

3) If you retain candidate A information but destroy B candidate
information, immediately it i decided they are not selected, please
explain why this is and how it meets your Equality and
Anti-Discriminatory duties.

4) If you do destroy candidate B information at any time, please
advise when this takes place and why.

5) If you do destroy candidate A information at any time, please
advise when this takes place and why.

6) If you do destroy candidate B, more or less after an interview,
please explain how you can ensure that candidate A was selected on
the basis of merit as you will not have anything to compare
candidate A with any other candidate Bs who had not been selected.
Please explain why this is and how it meets your Equality and
Anti-Discriminatory duties and complies with your own internal
policy.

The recruitment of agency staff is handled through our managed service
agreement with Reed who would retain all equalities data. We do not retain
papers for unsuccessful applicants as we provide the feedback to Reed and
they contact the candidates. Any information should be shredded by the
managers once the interviews have taken place and they have given their
feedback.

For agency workers who are selected any paperwork in connection with the
selection process is kept for the duration that the agency worker is
employed and then shredded.

If you are dissatisfied with the handling of your request please contact
the FOI Review Officer by email to [Bexley Borough Council request email]

You can also complain to the Information Commissioner at:

Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire, SK9 5AF
Telephone: 0303 123 1113

Website: [1]www.ico.gov.uk

Yours sincerely,

Trevor Mogg
Procurement Manager
London Borough of Bexley
[2][email address]
Direct dial 020 8294 6422

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